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Government Vacancies April 2024, Government Vacancies April 2024, Government Vacancies April 2024, Government Vacancies April 2024
Government Vacancies April 2024
#1 PENSION AND LEAVE CHECKING OFFICER
Auditor Generalâs Department
Deadline: 8th April, 2024
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Job Description
The incumbent is required to examine and verify computation of retirement benefits for Public Officers, Protective Services, Armed Forces, Statutory Boards/Similar Bodies and Municipal Corporations in accordance with Rules and Regulations, Collective Agreements, the Department’s procedures and pension Laws and Regulations.
Key and Critical Responsibilities
- Examine and verify computations of retirement benefits of Public Officers, Armed Forces, Daily Rated Employees to establish correctness and accuracy.
- Ensure required documents (Birth Certificate, Marriage Certificate etc.) are submitted.
- Detect and note discrepancies or queries and report to Audit Executive in a timely manner.
- Liaise with Comptroller of Accounts, Ministries and Statutory Authorities with respect to files and additional information, when required.
- Refer files to Supervisor for final review and certification.
- Performs other related duties.
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- Considerable knowledge of the Financial Regulations and pension Laws and Regulations.
- Considerable knowledge of the Public, Civil, Police, Fire, Teaching Service Regulations and Collective Agreements.
- Considerable knowledge of policies, legislation, rules and regulations pertaining to the processing of pension and leave records.
- Considerable knowledge of the Circulars, Collective Agreements and other Rules and Regulations governing the payment of increments and grant of leave and other benefits pertinent to the checking of pension and leave records.
- Ability to communicate effectively both orally and in writing.
- Ability to interpret and understand Collective Agreements, Rules and Regulations and Circulars pertaining to pension and leave from Comptroller of Accounts and other Government Ministries, Departments and Agencies.
MINIMUM EXPERIENCE AND TRAINING
- Extensive experience in the processing of pension and Leave records such as may have been gained by working in preparing pension and leave records, Human Resource Management, Internal and External Financial Audit environment, and
- Training as evidenced by the possession of 5’O Levels, or an Accounting qualification:Â or
- A combination of six (6) years’ experience and training.
Government Vacancies April 2024
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Government Vacancies April 2024
#2Â BUSINESS OPERATIONS ASSISTANT I (3 positions vacant)
Equal Opportunity Tribunal
Deadline: 16th April, 2024
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Job Description
The incumbent is required to perform a variety of complex clerical/secretarial and administrative support duties. Work involves assisting in strategy and work program planning and implementation; undertaking follow-up activities as required and performing secretarial duties for managerial/professional and technical staff. Works directly with and assists the Communication s Manager and other officers with routine clerical and related tasks. Also assist with research, surveys and maintains all registers and mailing lists.Â
Key and Critical Responsibilities
KEY & CRITICAL RESPONSIBILITIES:
- Plans, organizes, co-ordinates and evaluates the Ministrys calendar of professional and social events.
- Maintains Communications Unit filing and correspondence system
- Prepares letters, reports and other correspondence
- Liaises with external parties in publications and related matters
- Prepares and submits proposals for all professional and social events
- Maintains newspaper clippings on a daily basis
- Maintains speeches files
- Liaises with supplies and obtains estimates and invoices in respect of goods and services for events
- Operates simple office machines such as fax, scanners and multimedia
- Other related duties.Â
Key Competency
KEY COMPETENCY- Proficiency in the use of Microsoft Office Suite.
- Excellent English writing skills.
- Skill in the use of personal computers.
- Ability to use the internet for research purposes.
Government Vacancies April 2024
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#3Â Cost Controller
Housing Development Corporation
Deadline: April 2nd, 2024
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Job Description
JOB PURPOSE:The incumbent is required to make estimations in relation to buildings and civil engineering projects of the Corporation to achieve the objectives of the Trinidad and Tobago Housing Development Corporation.
WORKING RELATIONSHIPS:- Reports to the Head Cost Controller.
- Works closely with the Contractors, Developers, Consultants and Service Providers, Quantity Surveying Technicians, relevant personnel in the Estate Management Division and Construction Management and Operations, other internal and external stakeholders.
- Works closely with interdisciplinary team of Designers, Planners and Project Construction Managers in Project Development and Monitoring Roles.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:- Perform Quantity Take-offs i.e. detailed measurement of material, labour and tools required for construction projects.
- Developed detailed Bills of Quantities and material lists for construction projects.
- Measure and certify works completed to complete the processing of payments (Interim Payments, Final Accounts, Release of Retention etc).
- Provide Cost Assessments for all claims, variations and cost fluctuations on projects.
- Conduct periodic site assessments to measure Works in Progress.
- Conduct Tender Evaluations and Proposal Assessments.
- Conduct cost feasibility assessment and provide recommendations for projects.
- Execute cost benefits analysis to inform value engineering.
- Provide expert advice on legal and potential issues.
- Prepare a submit reports, memoranda, committee notes, tender evaluation reports, monthly reports and all other required correspondence.
- Performs any other related duties and responsibilities consistent with the job title/position.
Key Competency
KNOWLEDGE AND SKILLS:- Sound knowledge of Planning, Designs and Construction Management.
- Working knowledge of OSH principles and practices relevant to the housing and infrastructure
- projects.
- Working knowledge of the modern principles, methods, practices and techniques of quantity
- surveying.
- Ability to interpret drawings.
- Ability to establish and maintain effective working relationships with stakeholders and the public.
- Excellent analytical and reasoning skills.
- Attention to detail and problem solving skills.
- Strong organizational and planning skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent communication skills (oral, written and interpersonal).
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Government Vacancies April 2024
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Government Vacancies April 2024
#4Â Legal Officer
Housing Development Corporation
Deadline: April 2nd, 2024
Apply Now
Job Description
JOB PURPOSE:
The incumbent is required to manage the activities of the legal department and render legal services to improve the efficiency and effectiveness of the Trinidad and Tobago Housing Development Corporation Construction Company Limited.
WORKING RELATIONSHIPS:
- Reports to the designated Manager/Supervisor.
- Â Works closely with personnel of Legal Division at the Holding Company, service providers, other internal and external stakeholders and its Subsidiaries.
Key and Critical Responsibilities
MAJOR DUTIES &Â RESPONSIBILITIES:
Strategic & Transformational Role:
- Manages operational activities of the Department.
- Provides strategic legal advice and counsel on a broad range of complex laws and regulations affecting the operations of the Construction Company Limited.
- Assist in planning strategic legal activities to ensure that the Construction Company Limited achieves its mandate in the delivery of housing accommodation to the nations citizenry in accordance with legal framework.
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- Oversees property development management and litigation matters.
- Drafts and settles pleadings and correspondence.
- Appears before court, tribunals and other dispute adjudication bodies.
- Instructs external Counsel and manages the conduct of matters by external Attorneys-at-Law.
- Represents the Construction Company Limited at meetings, in court and other legal proceedings.
- Adjudicates matters at a pre-litigation/ dispute resolution stage and negotiates amicable settlement.
- Reviews correspondence, identifies risks and develops and implements measures to mitigate against negative impacts to the Construction Company Limited.
- Manages the preparation, filing and service of documents.
- Conducts research on various aspects of the law.
- Administers training to sensitise staff about the laws and regulations relevant to the Company’s operations to ensure compliance.
- Represents the Corporation and various operational committee meetings, court and meetings with stakeholders.
- Forms part of the Procurement and Contract Team and negotiating team with external stakeholders on behalf of the Construction Company Limited for contracts.
- Advises, co-ordinates and reviews the work activities of subordinate employees.
- Performs any other related duties and responsibilities consistent with the job title/position.
Leadership/Relationship Role:
- Prepares and submits reports in accordance with the Company’s requirements.
- Contributes to the development of the Company’s budget.
- Develops and maintains effective working relationships with relevant stakeholders.
Corporate Service Responsibility/Public Trust/Compliance/Risk:
- Assesses the impact of proposed/existing company legislations, regulatory policies, laws and regulations pertinent to the organization making recommendation for amendments.
- Promotes and supports company policies, procedures, mission, values, and standards of ethics and integrity.
- Identifies operational and reputational risks and develop/implement mitigation measures to address issues identified.
REPORTING REQUIREMENTS:
- Monthly Report
- Succession Planning
- Training
- Policy and Procedure Reviews and Recommendations
- Departmental Key Performance Indicators (KPIs) with achievable objectives with established timelines.
Key Competency
QUALIFICATIONS AND EXPERIENCE:
- Bachelor of Law Degree from a recognised institution;
- Legal Education Certificate (LEC) or equivalent from a recognised institution;
- Admission to practice Law in Trinidad and Tobago;
- Ten (10) years practicing Attorney at Law with at least eight (8) years with supervisory experience in a similar environment; or
- Equivalent combination of training and experience.
KNOWLEDGE AND SKILLS:
- In-depth knowledge of the following:
- Court procedures and practices and rules of evidence;
- Litigation processes and procedures;
- Conveyancing;
- Procurement law;
- Land laws and regulations
- Construction law, including the application of standard forms of contract including the FIDIC form of contract, contract management and project management.
- Working knowledge of Employment and Industrial relations laws and regulations;
- In depth knowledge in drafting legal documents/instruments.
- Working knowledge of the States financial regulations.
- Ability to analyse and interpret laws and regulations.
- Ability to maintain confidentiality.
- Ability to analyse and interpret data and prepare comprehensive reports.
- Ability to establish and maintain effective working relationships with colleagues and members of the public.
- Attention to detail.
- Dispute resolution skills.
- Effective problem-solving, planning and organizational skills.
- Excellent analytical, critical thinking and reasoning skills.
- Excellent communication skills (written, oral and interpersonal).
- Excellent arbitration, negotiation and mediation skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
- Self-motivated, result oriented with proven ability to work independently.
- Â Strong leadership skills.
- Strong working ethics and ability to treat organizational information with confidentiality.
Government Vacancies April 2024
Apply Now
Government Vacancies April 2024
#5Â Project Assistant
Housing Development Corporation
Deadline: April 2nd, 2024
Apply Now
Job Description
JOB PURPOSE:The incumbent is required to provide administrative and project management support to assist the operations of the Construction Company Limited in support of the mandate of the Trinidad and Tobago Housing Development Corporation.ÂWORKING RELATIONSHIPS:- Reports to the Head of Construction and Project Managers.
- Works closely with internal and external stakeholders.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:- Contributes towards the development and scoping of projects.
- Tracks the progress of projects using appropriate project management tools and techniques.
- Assist in preparation of budget proposals, assists in managing and monitoring budget expenditure and revisions and provides interim status reports of all projects.
- Compiles warranties, certificates and house plans and generate homeowners manuals; prepares key packages.
- Assists in the collection, compilation and analysis of data relative to the programme.
- Coordinates and schedules project teams meetings, as well as update and support meetings with stakeholders.
- Provides assistance in the maintenance of financial records on the utilisation of funds under all projects.
- Provides support in the execution of activities for and in monitoring the execution of project work plans and ensures that project activities are properly and realistically scheduled, monitored and reported.
- Assists in the procurement of goods and services.
- Provides support in developing monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.
- Assists in writing reports and other project related documentation.
- Provides administrative support for project activities to ensure that the department is maintained in an effective and efficient manner.
- Performs any other related duties and responsibilities consistent with the job title/position.
Key Competency
KNOWLEDGE AND SKILLS:- Knowledge of construction management, building standards, specifications and codes.
- Knowledge of project management principles, practices, techniques and procedures.
- Knowledge of the government rules, regulations and procedures pertinent to programme/project management.
- Skill in the use of project management software.
- Skill in project planning and implementation.
- Ability to use the internet to conduct research into programme/project related issues.
- Ability to establish and maintain effective working relationships with stakeholders and the public.
- Excellent analytical and reasoning skills.
- Attention to detail and problem solving skills.
- Strong organizational and planning skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent communication skills (oral, written and interpersonal).
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Government Vacancies April 2024
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Government Vacancies April 2024
#6Â Project Lead
Housing Development Corporation
Deadline: April 2nd, 2024
Apply Now
Job Description
JOB PURPOSE:The incumbent is required to manage the operations of the construction sites/projects to assist the operations of the Construction Company Limited in support of the mandate of the Trinidad and Tobago Housing Development Corporation.
ÂWORKING RELATIONSHIPS:- Reports to the Head of Construction.
- Works closely with internal and external stakeholders.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:ÂStrategic & Transformational Role:- Prepares documents for the award of contracts. (technical information, scope documentation to support Procurement and Contract Management with tenders, common variations and awards).
- Conducts site visits and confers with project team members and other stakeholders to ensure work is done in accordance with:Â Project Management, Constructions Management and Contract Management best practices.
Operations Oversight Role:- Reviews tenders submission and makes recommendations.
- Schedule, drawings, and required standards, codes and specifications.
- Evaluates works performed by contractors and makes recommendation for payments.
- Supervises the work activities for relevant employees performing related work on projects.
- Prepares and submits reports in accordance with project schedule and the Companys requirements.
- Develops and manages departments/units budget in accordance with strategic and operational plans of the Company.
- Performs any other related duties and responsibilities consistent with the job title/position.
Leadership/Relationship Role:
- Manages the Performance Management Systems and Annual Vacation for direct reports.
- Provides coaching and mentoring to relevant employees of the department.
- Develops and maintains effective working relationships with relevant stakeholders.
Corporate Service Responsibility/Public Trust/Compliance/Risk:
- Assesses the impact of proposed/existing company legislations, regulatory policies, laws and regulations pertinent to the organization making recommendation for amendments.
- Promotes and supports company policies, procedures, mission, values, and standards of ethics and integrity.
- Identifies operational and reputational risks and develop/implement mitigation measures to address issues identified.
Key Competency
KNOWLEDGE AND SKILLS:- Excellent knowledge of project management, construction management, building standards, specifications and codes governing housing and infrastructure projects.
- Working knowledge of OSH principles and practices relevant to the housing and infrastructure projects.
- Excellent knowledge of construction management, building standards, specifications and codes.
- Knowledge of project management principles, practices, techniques and procedures.
- Knowledge of the government rules, regulations and procedures pertinent to programme/project management.
- Skill in the use of project management software.
- Skill in project planning and implementation.
- Ability to use the internet to conduct research into programme/project related issues.
- Ability to establish and maintain effective working relationships with stakeholders and the public.
- Excellent analytical and reasoning skills.
- Attention to detail and problem solving skills.
- Strong organizational and planning skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Excellent communication skills (oral, written and interpersonal).
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Government Vacancies April 2024
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Government Vacancies April 2024
#7Â Site Supervisor
Housing Development Corporation
Deadline: April 2nd, 2024
Apply Now
Job Description
JOB PURPOSE:The incumbent is required to supervise the construction, remedial works and associated operations of the Construction Company Limited in support of the mandate of the Trinidad and Tobago Housing Development Corporation.
WORKING RELATIONSHIPS:- Reports to the Project Lead/designated Manager/Supervisor.
- Works closely with internal and external stakeholders.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:Site Supervision- Monitors and controls access to construction site(s) as necessary.
- Inspects and verifies that all materials delivered to the construction site comply with contractual requirements.
- Monitors, inspects and ensures workmanship and practices of contractors and/or crews engaged in construction are in accordance with required standards.
- Conducts on-going site inspections to ensure adherence to all building codes, plans and specifications; takes action as necessary.
- Witnesses testing and quality control activities to ensure compliance with contract requirements.
- Monitors cleanliness and general orderliness of construction site.
- Monitors construction work schedules to ensure they remain on schedule.
- Prepares and submits detailed reports on any deviations in workmanship, construction activity or schedules together with appropriate recommendations.
Project Management Support- Assists the Project Lead in the review and evaluation of plans, specifications and designs submitted by contractors and/or engineers.
- Assists the Project Lead in verifying the quantum of works completed by each contractor.
- Monitors and ensures that site activities are in accordance with approved policies and procedures.
- Participates in project meetings as the Corporations site representative as required and prepares/ submits reports to seniors within the specified timeframe.
- Assists in the preparation of Scope of Works, Specifications and Cost Estimates for variations to the work in progress or for developing RFQs/RFPs.
Health & Safety
- Facilitates site inspection(s) and monitoring for compliance with health and safety regulations, building codes and/or any other relevant regulations.
- Liaises with the Health and Safety Department to ensure that Health and Safety issues that are reported or observed are adequately actioned by the appropriate contractors within the agreed timeframes.
- Conducts routine site inspection(s) and advises the Project Lead(s) and/or HSE Department of any deviations to Occupational Safety and Health requirements.
Documentation of Records and Reports- Prepares and submits reports on all incidents and/or accidents occurring on the construction site in accordance with standard HSE procedures.
- Logs all activities of the construction site in the Daily Logbook in accordance with the Corporations procedures and standards, including: Visitors to the construction site, Daily Weather, Materials delivered to site, Works conducted, Incidents / Accidents, Security related matters.
- Prepares and submits daily/weekly/monthly reports on assigned project(s), utilizing the approved formats and within the agreed time frames.
- Performs any other related duties and responsibilities consistent with the job title/position.
Key Competency
KNOWLEDGE AND SKILLS:- Knowledge of construction management, building standards, specifications and codes.
- Knowledge of relevant laws, government and statutory regulations.
- Working knowledge of the OSH requirements.
- Project management and organizational skills.
- Ability to read and interpret drawings.
- Ability to prioritise and manage several tasks on project/s.
- Good observation and attention to detail.
- The ability to have sound judgement.
- Problem solving skills and assertiveness.
- Diplomacy and the ability to remain calm under pressure.
- Good persuasion and negotiating skills.
- Excellent communication skills (oral, written and interpersonal).
- Proficient in MS Office (Outlook, Word, Excel and Project).
Government Vacancies April 2024
Apply Now
Government Vacancies April 2024
#8Â Web Designer
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent is required to create, maintain, and update engaging, user-friendly, and accessible websites for key stakeholders of the Ministry/Department, particularly members of the public. It also includes ensuring that the Ministry/Departments web presence aligns with government standards and effectively communicates the Ministry’s initiatives and services to the public.
Key and Critical Responsibilities
- Designs and develops intuitive, visually appealing, and accessible websites for various government ministries.
- Creates UX/UI designs that facilitate easy access to information and services for all citizens, including those with disabilities.
- Works with content creators to ensure that web content is current, relevant, and aligned with government communication standards.
- Develops features that enhance citizen engagement, such as feedback forms, surveys, and interactive elements.
- Ensures all designs comply with government standards for digital communication, including accessibility guidelines and branding requirements.
- Collaborates with Information Technology and other departments to integrate necessary functionalities and content.
- Conducts regular testing for usability, accessibility, and responsiveness across various devices and browsers.
- Monitors, analyses, and reports on web traffic and user engagement metrics and uses this data to inform design improvements.
- Provides technical support and guidance to staff in managing and updating website content.
- Performs any other related duties
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of user-centred design, responsive design, and accessibility standards.
- Understanding of government communication strategies
SKILLS AND ABILITIES- Proficiency in web design tools and software (e.g., Adobe Creative Suite, Sketch, HTML, CSS, JavaScript).
- Excellent communication skills, with the ability to translate complex technical information into clear, citizen-friendly language.
- Ability to work collaboratively in a team environment and manage multiple projects simultaneously.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of three to five years experience in web design, with a strong portfolio showcasing your work.
- Training as evidenced by recognised University degree in web design, Graphic Design, Computer Science, or a related field
- Any suitable combination of experience and training
Government Vacancies April 2024
Apply Now
Government Vacancies April 2024
#9Â Videographer / Editor
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent plays a key role in capturing high-quality video content that showcases and updates the public on various government services and initiatives. This role requires a creative and technical skill set to produce engaging and informative content that aligns with government standards and public expectations.
Key and Critical Responsibilities
- Plans, shoots, and edits video content that highlights government services, initiatives, and events.
- Assists in crafting compelling narratives that effectively communicate the purpose and impact of government services to the public.
- Works closely with Ministry departments to understand their service offerings and messaging needs.
- Operates and maintains professional video equipment, including cameras, lighting, and audio gear.
- Edits footage to create clear, engaging, and high-quality videos; include subtitles, graphics, and effects as needed.
- Ensures all content complies with government policies, legal standards, and ethical guidelines.
- Manages multiple video projects simultaneously, adhering to deadlines and budget constraints.
- Works collaboratively with other multimedia professionals to plan and execute video projects.
- Assists in the development of an overall video brand messaging strategy.
- Works both on and off-site
Key Competency
KNOWLEDGE, SKILLS, AND ABILITIES
KNOWLEDGE:
- Considerable experience in using video and video editing equipment.
- Considerable knowledge of digital technology and editing software packages (e.g. Avid Media Composer, Lightworks, Premiere, After Effects and Final Cut)
- Sound knowledge of the use of special effects, 3D, and compositing
- Knowledge and a good understanding of motion graphics is preferred.
- Understanding of government protocols and sensitivity towards public communication.
SKILLS AND ABILITIES:- Ability to operate a camera. Ability to work flexible hours.
- Ability to work with diverse client groups.
- Ability to work in cross functional teams. Creative thinker
- Good time-management skills
- Strong interpersonal and communication skills
- Storytelling skills
MINIMUM EXPERIENCE AND TRAINING
Minimum of 3- 5 years experience as a video specialist or similar role
Training as evidenced by a recognised University degree in Film, Media Production, Communications, Cinematography, or related field
Any equivalent combination of qualifications and experience.- Any equivalent combination of qualifications and experience
Minimum of 3- 5 years experience as a video specialist or similar role
Government Vacancies April 2024
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Government Vacancies April 2024
#10Â Senior Communications Officer
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent is required to play a key role in the implementation of the Ministry’s/Departments communications strategy and programmes. Duties include assisting in the development, implementation and evaluation of these strategies and programmes; taking the lead on citizen engagement, media campaigns, public relations, and other communications activities to generate consistent awareness and engagement results with clear targets and priorities and supervising lower-level staff engaged in related work. Depending on work assignment, the incumbent will be required to perform duties in one or more of the Communications functional areas.
Key and Critical Responsibilities
Strategy and Measurement- Takes the lead in strategy and programme development for diverse and highly complex communications campaigns, both internal and external, of special significance to the Ministry’s/Departments work, anticipating critical communications/public relations issues; contributes to the formulation of public positions on critical issues related to the work of Ministry/Department.
- Develops the Ministry’s/Departments communication policy and strategy in collaboration with the Ministry’s/Departments executive team and other relevant senior management members and executes same.
- Coordinates the budgeting, planning, direction, coordination, implementation and evaluation of major events and programmes in the Ministry/Department and ensures successful execution.
- Liaises and interacts with personnel of the Ministry/Department to ensure that communications policy considerations are adequately integrated into the Ministry’s/Departments operations.
- Identifies stakeholders needs and reviews relevant engagement strategies as submitted by staff supervised.
- Directs the research, information gathering, editing, and writing of communications briefs, proposals, and other documents.
- Collaborates with others to develop internal and external communications goals for the purpose of identifying audiences for stakeholder engagement efforts and ensuring Ministry/Department-wide objectives are achieved in the most efficient and timely manner.
Product and Events- Promotes a positive image of the Ministry/Department (e.g., communications with district staff, the public and media, including press conferences, newsworthy events, story ideas, district benefits and programs, etc.) to create cooperative working relationships.
- Prepares an annual and quarterly programme of public relations activities including but not limited to, lectures, talks, conferences, and exhibitions.
- Promotes the development of information and activities such as health and wellness, safety awareness and other cultural and workplace-enhancing projects.
- Negotiates for space contracts and books event spaces, arranges food and beverages, orders supplies and audiovisual equipment, makes travel arrangements, orders event signs, and ensures appropriate decor (florals, linens, colour schemes, etc.) to meet the quality expectations of the Ministry/Department.
- Supervises, directs, and coordinates the activities of personnel, subcontractors, and vendors, as required, to successfully execute all aspects of the event on the scheduled delivery day.
- Provides post-event analysis, budget recaps and participant feedback and incorporates learning into future plans.
- Researches trends (e.g. policies/procedures; economic/cultural issues; computer/software and facilities technologies; layout/design of publications, etc.) for the purpose of obtaining knowledge on current issues and advancement practices.
Media and Advertising- Provides advice to relevant stakeholders on media-related issues, including but not limited to preparing talking points and media coaching.
- Identifies media engagement opportunities and provides media coaching to staff that may interact with the press.
- Leads a team that prepares briefs, media releases, advertisements, presentations and drafts or reviews speeches to be delivered by the Minister and other senior personnel of the Ministry/Department.
- Leads and coordinates the production of all print and audio-visual communications materials, including, but not limited to newsletters, press releases, advertising, and speeches.
- Oversees the preparation, production, and dissemination of both routine and complex outreach products such as brochures, briefs, press kits, news releases, op-eds/articles, radio/TV broadcasts, PowerPoint presentations, brochures, Q&As, websites and speeches that promote the strategic and timely flow of information and key messages about the Ministry/Department, its policies, and operations to key internal and external audiences.
- Analyses current events, public comments, and press opinions with a view to risk management; advises the Ministry’s/Departments executive team and staff and clients on trends, news developments, or changing/unexpected circumstances and recommends appropriate strategic responses.
- Participates in, plans, coordinates, and organises public consultations, conferences, media monitoring, media tours and events, public opinion research activities, public image enhancement programmes, seminars, workshops, and similar special events.
Stakeholder Engagement- Supervises and provides advice and guidance to staff engaged in the performance of protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
- Liaises and interacts with personnel of the Ministry/Department to ensure that communications policy considerations are adequately integrated into its operations.
- Responds to inquiries from internal and external parties for the purpose of providing information and/or direction.
- Initiates and sustains professional relationships with key internal and/or external constituencies including the media, civil society, academia, businesses, and governments.
- Directs the updating of a database/directory of stakeholders contact information, profiles, and services.
- Communicates with stakeholders for the purpose of informing and/or presenting information through various mediums such as manual and electronic presentations, printed publications, e-mails, web pages, video, blogs, and TV spots in compliance with the Ministry’s/Departments vision, goals, and objectives.
- Performs other related duties as required.
Key Competency
KNOWLEDGE, SKILLS, AND ABILITIES:
KNOWLEDGE:
- Considerable knowledge of current theories and practices in communications research, planning and strategy and the role of mass media; . Considerable knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences. . Considerable knowledge of marketing, public relations, advertising, promotion, and other communications methods.
- Considerable knowledge of current theories and practices in communications research, planning and strategy and the role of mass media;
- Considerable knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.
- Considerable knowledge of marketing, public relations, advertising, promotion, and other communications methods.
- Considerable knowledge of modern techniques of news gathering and events management.
- Extensive Knowledge of key Government policies, National Development Strategies, and priorities
- Considerable knowledge of digital media management
- Knowledge of protocol procedures.
- Knowledge of the Constitution of the Republic of Trinidad and Tobago.
- Knowledge of the organisational structure of the Government of Trinidad and Tobago.
- Knowledge of Public Administration.
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- Proficiency in the use of Microsoft Office Suite, of advanced web design and communications technologies such as web applications, advanced web design, design/illustration software and/or databases.
- Skill in the use of personal computers.
- Skill in conducting research and in conceptual and analytical thinking.
- Skill in writing and editing, including a strong command of English.
- Ability to use e-Government technology platforms.
- Ability to use the internet for research purposes.
- Ability to convey complex ideas in an engaging manner with clarity, diplomacy, and precision.
- Ability to identify communications-related risks and opportunities and to provide timely feedback and advice to management.
- Ability to think strategically and to analyse and integrate diverse information from varied sources into conclusions and recommendations.
- Ability to plan and organize, including managing the organization of high- level meetings and events.
- Ability to plan and organize programmes/projects, high-level meetings, and events, and supervise vendors and lower-level staff.
- Ability to work effectively under stress, prioritize, multi-task within tight deadlines and respond to changing demands.
- Ability to work independently or in a team.
- Ability to establish and maintain effective working relationships with internal/external partners.
MINIMUM EXPERIENCE AND TRAININGÂ- Minimum of five (5) years experience in the field of Communications or Public Relations or Media Relations and or a related field.
- Training as evidenced by a recognised University Degree in Communications Studies or related field a post graduate qualification in a related field.
- Any suitable combination of experience and training
Government Vacancies April 2024
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Government Vacancies April 2024
#11Â Photographer
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent is required to provide photography services for the Ministry/Department/Agency. Duties include using various photographic equipment and software to capture high-quality photographs that document government operations, events, and initiatives
Key and Critical Responsibilities
- Provides photography services for the Ministry/Department/Agency’s events and initiatives.
- Takes pictures of subjects using cameras and oversees the editing and processing of images in digital or print format.
- Takes professional headshots.
- Archives photographic images and maintains database.
- Manages photography sessions.
- Uses and maintains modern and traditional technical equipment (cameras, lenses etc.)
- Assembles and sets up a range of technical tools and equipment used in photography, such as cameras, lenses, camera stands, lighting equipment, and backdrops.
- Works collaboratively with multimedia professionals to produce a combination of photos, videos, and sounds.
- Maintains up-to-date knowledge of recent digital and film photography techniques and adjusts accordingly to industry changes.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE:
- Sound understanding of photography best practices and procedures.
- Knowledge of photo editing software, for example, Photoshop, Capture One or other photography-specific software.
- Knowledge of the production process for online publishing and various printing applications.
- Proficiency with the use of camera equipment.
- Photography etiquette for corporate-style events.
SKILLS AND ABILITIES:- Proven professional shooting experience.
- Proficiency with traditional and modern equipment.
- Shooting, lighting, and printing skills.
- Competency in applying photographic best practices and techniques.
- Photojournalistic approach to taking images.
- Ability to take candid shots.
- Ability to juggle multiple tasks.
- Ability to produce excellent quality images in any environment.
- Ability to use different types of photography lenses.
- Ability to take professional headshots.
- Ability to work with other professionals in related fields.
- Ability to work flexible hours to accommodate client schedules.
- Strong interpersonal and communication skills.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of 3-5 years experience in providing photography services for corporate events
- 5 CSEC OLevel passes.
- Technical Vocational Training in Photography as evidenced by a Certificate from a recognized institute.
- Any suitable combination of experience and training
Government Vacancies April 2024
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Government Vacancies April 2024
#12Â Multimedia/ Social Media Officer
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent plays a key role in supporting the design and maintenance of dynamic, user-friendly websites and social media platforms, integrating diverse multimedia elements for a compelling user experience.
Key and Critical Responsibilities
- Assists in the development of digital content, including graphics, videos, and written posts for social media, websites, and email campaigns.
- Helps manage social media accounts, including scheduling posts, engaging with followers, and analysing performance metrics.
- Aids in the project implementation of traditional and new media initiatives, focusing on effective content preparation, presentation, and prompt specification updates.
- Assist in the development and implementation of Communications initiatives.
- Help create and distribute email newsletters and marketing campaigns.
- Monitors and reports on digital campaign performance, providing insights and recommendations for improvement.
- Stays informed about current digital media trends and suggests new ideas for digital media strategies.
- Performs any other related duties
Key Competency
KNOWLEDGE, SKILLS, AND ABILITIES
KNOWLEDGE:
- Familiarity with social media platforms (e.g., Facebook, Twitter, Instagram, LinkedIn) and management tools (e.g., Hootsuite, Buffer).
- Basic knowledge of graphic design and video editing
- Basic understanding of website management and SEO principles
SKILLS AND ABILITIES:
- Strong writing and editing skills.
- Excellent organizational and project management skills, with the ability to prioritize tasks effectively.
- Ability to work collaboratively in a team environment.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of two (2) years of experience in multimedia design, and social media processes.
- Training as evidenced by a recognised University degree in Communications, Marketing, Multimedia, Digital Media, or a related field.
- Any suitable combination of experience and training.
Government Vacancies April 2024
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Government Vacancies April 2024
#13Â Manager, Communications
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
This incumbent is required to develop, implement, direct, and evaluate the Ministrys/Departments communications stakeholder engagement and marketing strategies and programmes, including citizen engagement, public relations, media relations, digital content, and the Ministrys/Departments identity/image programme. Duties include planning, organising, directing, and coordinating the work of staff engaged in the performance of related activities. Duties also include using communications as a vital component of the overall change management programme in support of the Ministrys/Departments initiatives amongst internal stakeholders and to inform clients, employees and the general public of initiatives and policies of the government and of the Ministry/Department.
Key and Critical Responsibilities
- Plans, organises, directs, and coordinates the work of staff engaged in the provision of Communications Services in a Ministry/Department.
- Designs, organises, and implements a creative and effective Communications and stakeholder engagement Strategy and work programme, including citizen engagement, public awareness, storytelling, digital media, media relations, event management, project design and management and crisis management.
- Oversees content management for the Ministry/Departments digital media platforms, ensuring that it is adequately integrated into the Ministry/Departments Operations.
- Prepares the more complex and sensitive briefs, media releases, advertisements, and presentations; reviews speeches to be delivered by the Minister.
- Prepares the more complex Cabinet/Ministerial Notes, internal notes, and other documents.
- Spearheads the development and implementation of media relations strategy to ensure proactive and positive media coverage of the Ministrys/Departments activities and to minimise negative media reports.
- Facilitates workforce effectiveness by setting the standard for monitoring the performance of staff supervised.
- Directs and participates in the preparation of the budgetary estimates of the Communications Division/Unit and ensures that expenditure is in accordance with financial guidelines.
- Provides strategic advice to members of the Ministrys/Departments executive and senior management teams, business unit managers and client sector leaders to build and protect the brand name and image.
- Defines and manages all aspects of strategic communications: public awareness, brand and reputation management, data and insights, internal communication, and relationship management for the Ministry/Department.
- Directs the conduct of research activities to evaluate the effectiveness and efficiency of Communications and client service provided and recommends necessary changes.
- Prepares the required inputs for the Ministries/Departments Annual Report and other reports required by other agencies.
- Formulates policies, procedures, systems, and guidelines that support the Communications function in the Ministry/Department and ensures compliance.
- Oversees the budgeting, planning, direction, coordination, implementation and evaluation of major events and programmes in the Ministry/Department and ensures successful execution.
- Directs and coordinates staff engaged in the performance of protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
- Advises on the development and implementation of citizen engagement strategies, programmes and action plans adopted by the Ministry/Department.
- Develops and trains staff supervised in the creation and implementation of Crisis and Issues Communication Plans.
- Participates in the procurement of consultants for communications and research services by defining the research problem, determining research methodologies and sources, advising on questionnaires and discussion guides, and reviewing reports and recommendations.
- Manages the work activities of consultants providing communications and research services.
- Contributes to the development of and provides oversight for customer relationships by maintaining constant dialogue, monitoring evolving needs, monitoring client care audits/quality indicators/client surveys, and developing early dissatisfaction detection mechanisms.
- Directs and coordinates the process for monitoring national, regional, and international news and provides the executive with media summaries as detailed in the delivery schedule.
- Performs other related duties as required.
Key Competency
KNOWLEDGE, SKILLS, AND ABILITIES
KNOWLEDGE:
- Extensive knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.
- Extensive knowledge of stakeholder engagement, citizen engagement, marketing, public relations, advertising, promotion, and other marketing communication methods.
- Extensive knowledge of current theories and practices in communication research, planning and strategy, and the role of mass media.
- Extensive Knowledge of key Government policies, National Development Strategies, and priorities.
- Extensive knowledge of digital media strategies and management
- Knowledge of the Constitution of The Republic of Trinidad and Tobago.
- Considerable knowledge of the organisational structure of the Government of Trinidad and Tobago.
- Considerable knowledge of protocol procedures.
- Knowledge of Public Administration.
ABILITIES:- Strong proficiency in strategic planning, project design and management
- Proficiency in the use of Microsoft Office Suite desktop publishing and communications technologies such as web applications, design/illustration software and/or databases.
- Skill in the use of personal computers.
- Skill in writing and editing, including a strong command of English.
- Skill in conducting research and in conceptual and analytical thinking.
- Ability to use e-government technology platforms.
- Ability to use the internet for research purposes.
- Ability to plan, organise, lead, and coordinate the work of professional and other support staff performing communications duties.
- Ability to develop effective and engaging branded events that will achieve Ministry/Agency goals.
- Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
- Ability to establish and maintain effective working relationships with internal/external partners.
- Ability to develop professional relationships in all aspects of the position, resulting in stable, consistent, reliable, and courteous communications when dealing with other stakeholders.
- Excellent oral, written, and interpersonal skills.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of eight (8) years experience in the field of Communications, Public Relations, Stakeholder Engagement, Media Relations, or a related field.
- Training as evidenced by a recognised University Degree in Communications Studies, Media Studies, or related field or postgraduate qualification in a related field.
- Any suitable combination of experience and training
Government Vacancies April 2024
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Government Vacancies April 2024
#14Â Communications Officer
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent is required to contribute to the achievement of the communications targets of the Ministry/Department and assist in monitoring their implementation. Duties include coordinating media relations strategies, producing and disseminating materials for communicating information about the Ministry/Department and its services; coordinating the content of the intranet or external website and the production of a quarterly newsletter; disseminating reports and publications; and maintain an updated database of contacts and an effective communication system within the Ministry/Department. Depending on work assignment, the incumbent will be required to perform duties in one or more of the Communications functional areas.
Key and Critical Responsibilities
Strategy and Measurement
- Assists in tracking developments in the Ministry/Department’s sector nationally and globally.
- Participates in the design, organisation and implementation of a creative and effective Marketing/Communications Strategy, including content management for the Ministry/Departments digital media and that it is adequately integrated into the Ministry/Departments Operations.
- Participates in the preparation and execution of programmes geared towards educating and informing the Public.
- Conducts research and utilizes other data to analyse and evaluate information to prepare policy documents, briefs, working papers and presentations.
- Assists with relevant research, including but not limited to the conduct of interviews to determine the success and outreach of Information Programmes and initiates corrective action as appropriate.
- Assists in identifying stakeholders’ needs and proposes relevant engagement strategies.
- Liaises with Media Services to monitor print and electronic media to keep the Ministry/Department informed of developments within the Communications environment.
- Interprets HR policies and procedures to assist clients with queries and concerns.
- Prepares communications reports, Cabinet/Ministerial Notes, internal notes and other documents.
Product and Events- Develops and implements marketing, media placement and distribution strategies for the Ministry/Department.
- Assists in the production of literature formats such as booklets, posters, and brochures for public outreach and sensitisation.
- Assists in the development of information and activities such as health and wellness, safety awareness and other cultural and workplace-enhancing projects.
- Performs day-to-day management of the intranet site through the use of a Content Management System, including design, content and technical functions, to ensure that it is useful for staff and that content is up-to-date, accurate and consistent with the Brand Identity Guide.
- Develops and manages internal communication activities involving, engaging, and informing all employees, utilising appropriate communication tools.
- Prepares, develops, writes, and edits content for the intranet, staff newsletter, team briefings, noticeboards, and other internal communications channels, as well as for project briefs.
- Maintains and regularly updates a detailed calendar of events for the Ministry/Department.
Media and Advertising- Develops a Media Strategy for each announcement, launch or significant media event.
- Organises and manages press, radio, and television interviews.
- Writes a variety of communications (e.g. press releases, personal interest stories, newsletters, etc.) for the purpose of keeping the media and public informed of the activities of the Ministry/Department.
- Coordinates collateral completion, printing, and distribution to selected media representatives.
- Drafts appropriate responses to adverse publicity.
- Undertakes research on current digital media technology and marketing and communications trends to improve Ministry/Department communications.
- Monitors national, regional, and international news to identify evolving trends and opinions which may impact the work of the Ministry/Department.
- Monitors media scanning databases and redirects any issues to the relevant authorities.
- Provides media summaries and alerts on breaking news.
Stakeholder Engagement- Performs protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
- Assists in identifying stakeholders’ needs and proposes relevant engagement strategies.
- Contributes to the implementation of stakeholder engagement strategies including citizen engagement and events management.
- Develops, manages, and controls procedures for all internal and external correspondence.
- Researches and assembles information for members of the public.
- Distributes relevant educational material on the activities of the Ministry/Department.
- Creates and updates a database/directory of stakeholders contact information, profiles and services.
- Performs other related duties as required.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE:
- Knowledge of current theories and practices in communications research, planning and strategy, and the role of mass media.
- Knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.
- Knowledge of marketing, stakeholder engagement, citizen engagement, public relations, advertising, promotion and other communications methods.
- Knowledge of modern techniques of news gathering and release.
- Knowledge of key Government policies, National Development Strategies, and priorities
- Some knowledge of the Constitution of The Republic of Trinidad and Tobago;
- Some knowledge of the organisational structure of the Government of Trinidad and Tobago;
- Knowledge of modern techniques of news gathering/event management.
- Knowledge of protocol procedures
SKILLSÂ ANDÂ ABILITIES:- Skills in project implementation
- Skill in the use of personal computers.
- Ability to use e-government technology platforms.
- Ability to use the internet for research purposes.
- Ability to plan, organize and supervise the work of support staff.
- Ability to communicate at a high level, both orally and in writing.
- Ability to establish and maintain effective working relationships with colleagues, members of the media and the public.
- Proficiency in the use of Microsoft Office Suite
MINIMUM EXPERIENCE AND TRAINING:- Minimum of two (2) years experience in Communications or Public Relations, preferably in the Public Sector.
- Training as evidenced by a recognised University Degree in Communications Studies or a related discipline.
- Any suitable combination of experience and training
Government Vacancies April 2024
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Government Vacancies April 2024
#15Â Audio Visual Officer
Ministry of Social Development and Family Services
Deadline: 19th April, 2024
Apply Now
Job Description
The incumbent plays a key role in the comprehensive setup, rigorous testing, adept operation, thorough assessment, and proficient repair of sound and video equipment essential for a variety of live or pre- recorded events. These events range from meetings and video conferences. The role involves hands-on operation of a wide array of audio and visual tools, including but not limited to microphones, audio speakers, video screens, projectors, video recorders, and other recording devices. Additionally, the officer will manage video monitors, sound and mixing boards, and tailor custom lighting systems to suit the specific requirements of each event.
Key and Critical Responsibilities
- Oversees audio and video quality control for both live and pre-recorded events, ensuring optimal performance.
- Installs and operates audio-visual equipment, adeptly handling setup requirements for diverse event formats.
- Manages and maintains equipment inventory, ensuring availability and readiness for all events.
- Collaborates with communications and IT teams, contributing to the planning and executing event-specific technical and production needs.
- Leads site assessments and technical preparations, ensuring venues meet all necessary specifications.
- Directs technical crews during events, overseeing project execution and troubleshooting any equipment issues.
- Engages with external stakeholders, including exhibitors, vendors, and sponsors, to align event details with technical capabilities.
- Develops comprehensive project scopes for multimedia initiatives, from conceptualisation to execution
Key Competency
KNOWLEDGE, SKILLS, AND ABILITIES:
KNOWLEDGE:
- Sound knowledge of cameras and lighting techniques;
- Knowledge of multimedia production software and editing equipment;
- Excellent knowledge of word processing software;
SKILLS AND ABILITIES:- Excellent verbal and written communication skills;
- Ability to work as part of a team;
- Ability to use computer systems for multimedia projects;
- Excellent customer service skills;
- Ability to work flexible working hours.
- Physically ability to lift heavy equipment
MINIMUM EXPERIENCE AND TRAINING
- Minimum of two (2) years experience in a similar field.
- Training as evidenced by Certificate in digital media arts, Multimedia Studies, or equivalent technical certification.
- Any suitable combination of experience and training.
Government Vacancies April 2024
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Government Vacancies April 2024
#14Â Senior Professional – Service Desk
iGovTT
Deadline: April 2nd, 2024
Apply Now
Job Description
The position works as part of the Help Desk Support Team under the Operations Unit which is responsible for providing Tier 1 support to all the platforms and contracts serviced by the Operations Unit. The Senior Professional for the Help Desk will actively provide Tier 1 service to meet the objectives of the Help Desk on a day-to-day basis. This resource will act with an elevated level of responsibility for Tier 1 ticket resolution and support the function of the Help Desk Team Lead.
Key and Critical Responsibilities
- Provides helpdesk support to handle customer call-ins for ticket logging;
- Performs the first level of problem determination with the objective of resolving as many problems as possible; and where necessary, escalates incidents to the relevant Tier 2 team for action
- Tracks all incidents, changes and service requests to ensure that the teams meet the internal and customer Service Level Agreement (SLAs)
- Provides trend analysis on tickets received
- Possesses a detailed understanding of all the technology and technical solutions being supported within Operations for the purpose of providing elevated Tier 1 helpdesk support
- Resolves standard queries regarding installations, setups, error messages, status, system procedures, system status, and downtime
- Creates, maintains and updates technical procedures and other technical documents, eg knowledge bits (KB) and frequently asked questions (FAQ), to document steps for issue resolution
- Reviews tickets to identify areas that can be added to the KB and FAQs for Tier 1 support
- Provides feedback to users to ensure problems have been resolved, and provides status and feedback to end-users and members of the technical staff
- Works with all teams on issue resolution, change order closure and service request fulfilment
- Provides daily progress report on all helpdesk logged call status to Team Lead Help Desk Support Team
- Ensures compliance with established processes and KPIs for service management within the Help Desk team and with the other support teams
- Makes recommendations for change to the services workflow and ticket management to improve performance, develop more stringent policies and improve the effectiveness of service delivery within the Operations Unit
- Supports the function and operation of the Associate Help Desk resources
- Supports the other Teams in the achievement of their SLAs and OLAs
- Works with other company Units on ICT-related projects
- Performs any other related duties as assigned by the line report
Key Competency
Knowledge and Experience
- At least 5 years experience in a real-time, mission-critical helpdesk operations in a fast-paced ICT environment
- General understanding of common desktop applications, understanding of common infrastructural technical problems
- Able to pick up new technical knowledge quickly, through self-study and minimal hands-on training to gain sufficient understanding to handle the first line of problem resolution.
- Has initiative, is responsive and customer-oriented
Education/ Accomplishments
- Bachelors Degree in ICT, MIS, Computer Science, Engineering, Telecommunications, or other appropriate professional qualifications and or any other relevant professional qualifications
- Specialist knowledge and experience working with international ICT service management best practices such as ITIL and COBIT
Government Vacancies April 2024
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Government Vacancies April 2024
#15Â Professional – Procurement (Temporary)
iGovTT
Deadline: April 2nd, 2024
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Job Description
This is a support position in the Procurement Unit of the National ICT Company Limited (iGovTT) that reports to the Head, Procurement or delegated representative. The position supports operations focusing on procurement activities as well as the purchasing of goods and services for iGovTT Procurement-related activities are those that specifically relate to the five (5) stage procurement process as defined in iGovTTs Procurement Policy (NICTCL-FIN-POL-0009, Appendix A) This position is expected to work in collaboration with other iGovTT Units/Teams to formalise the procurement and purchasing activities and also to ensure that all activities comply with the companys procurement policies and procedures, existing legislation (Public Procurement and Disposal of Public Property Act, 2015), the State Enterprises Performance Monitoring Manual and the provisions of the Integrity in Public Life Act, 2000.
This position will work under the guidance of and reports to the Head- Procurement or a delegated authority.
Key and Critical Responsibilities
Works with stakeholders to determine the procurement and purchasing strategies to ensure that all procurement activities, are prepared and implemented in a timely manner and reflect high professional standards in accordance with the Companys policies and procedures
- Formulates and submits for approval the appropriate procurement strategies with respect to stakeholder requirements
- Manages the approved procurement and purchasing strategies as required by the Companys policies and procedures
- Provides Procurement guidance and consultations to all stakeholders in accordance with the Companys policies and procedures
- Manages the purchasing activities associated with internal requisitions or request for services
- Prepares standard formats or templates for the conduct of procurement and purchasing activities
- Manages the documents associated with each stage of the procurement and purchasing activities in a manner which allows for effective retrieval and review during and after the activities are concluded.
- Conducts procurement strategy review at the conclusion of the Procurement engagement.
- Completes procurement or purchasing duties as assigned.
Key Competency
Knowledge and Experience
- At least 3-5 years knowledge and experience in the procurement and purchasing process in a medium to large-sized organisation, and a good understanding of procurement rules & regulations and process in Government is essential.
- Excellent communications skills
- Ability to work with professionals on a team
- Competencies in Microsoft Office Suite
- A working knowledge of e-Procurement programs may be considered an asset
- A working knowledge of the Procurement legislation may be considered an asset
Education/ Accomplishments
- Bachelors Degree in Business Management, Supply Chain Management, or CIPS or equivalent.
- Certification in Chartered Institute Procurement and Supply or equivalent
Government Vacancies April 2024
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Government Vacancies April 2024
#16Â Business Support Assistant – Corporate Communications and Marketing
iGovTT
Deadline: April 2nd, 2024
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Job Description
Reporting to the Unit Head the Business Support Assistant (BSA) is generally accountable for coordinating the availability of specific and general administrative services in support of the efficient functioning of the Unit. The administrative services shall include but will not be limited to secretarial and administrative support functions. The BSA contributes to the accomplishments of the Unit in a manner that emphasizes empowerment, quality, productivity and goal attainment.
Key and Critical Responsibilities
- Provides project administration support in multiple projects of medium to high complexity
- Receives, screens and makes telephone calls on behalf of Unit;
- Provides input required for the development of special reports;
- Drafts Corporate Communications and Marketing correspondence and presentations;
- Assists Head/Team Lead of the Unit/Team to collate and prepare budget submissions;
- Provides required secretarial and administrative support to the Unit;
- Assists the Unit with the planning and scheduling of administrative-related activities;
- Assists with the compilation of data and the preparation of general and special reports as may be required from time to time;
- Manages Head/Team Leads calendar (MS Outlook);
- Coordinates Unit Meetings and Events;
- Records, types and distributes minutes of meetings
- Tracks Leave and Attendance for Unit
- Oversees and manages the Document Management System of the Unit;
- Orders and keeps inventory of stationery for Unit;
- Assists with other related projects as may be required
Key Competency
Knowledge and Experience- At least 1-2 years experience in a similar role
- Fluency in Microsoft Office particularly in Word, Excel and Power Point
- Excellent working knowledge of administrative and clerical procedures inclusive of database management and record keeping
- Attention to detail is critical
- Possess good interpersonal, communication and problem-solving skills
- Must display confidentiality and diplomacy at all times
Education/Accomplishments
- Bachelors Degree in Business Management/Administration or any other related discipline
- Certification in Supervisory Management would be an asset
- Must be proficient in Microsoft Office including MS Word, MS Excel, MS PowerPoint and a working knowledge of Service Desk, CRM or other relevant databases as needed for service delivery.
- Working knowledge of Microsoft Project will be an asset.
Government Vacancies April 2024
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Government Vacancies April 2024
#17Â Public Defender Entry
The Legal Aid And Advisory Authority Of Trinidad And Tobago
Deadline: April 2nd, 2024
Apply Now
Job Description
All applications must include a Cover Letter (addressed to the Manager Human Resources, Legal Aid and Advisory Authority, No. 23, Stanmore Avenue, Newtown, 190210), Curriculum Vitae, a copy of all Certificates: LLB, LEC, Enrolment, current Practising Certificate/Receipt and any other additional certification that you may wish to share.
Under the direct supervision of the higher-level Attorneys in the Public Defenders Department, the incumbent is required to perform professional legal work as assigned. Duties include appearing in the Criminal court (Magistrates Court, High Court and Court of Appeal), providing legal advice and opinion and drafting legal documents.
Key and Critical Responsibilities
- Assists Applicants in the completion of requisite forms for submission for legal aid with regards to criminal matters before the Magistrates Court, High Court and Court of Appeal.
- Follows up as needed, matters that officer has assigned to determine status of applications.
- Take statements from clients with respect to complaints about Attorneys conduct of matters and provide feedback to Applicant as to steps that would be adopted by the Authority.
- Represent the Authority at various meeting and seminars and submit reports in relation to same.
- May perform related duties as a Team Member in the San Fernando and Tunapuna Drug Treatment Court.
- Attends Magistrates Courts, High Court Assizes and Court of Appeal as assigned.
- Performs Court case preparation inclusive of but not limited to, attending prison to take instructions and advise clients, interviewing and taking statements from witnesses; preparing advice on evidence, taking depositions and preparing pre-trial briefs and drafting legal documents for filing.
- Draft and prepares all relevant documents and files legal documents as required for matters in the Criminal Courts.
- Conducts legal research on various areas of criminal law.
- Advises the Board and the director/Chairman and prepares legal opinions in relation to various areas of criminal law and procedure.
- Attends Cause List Hearing sas scheduled.
- Liaises with Courts, Attorneys in private practice, DPP, Government Departments, Companies or Agencies, as needed with regard to information pertaining to the Authority.
Key Competency
- Skill in drafting legal documents/instruments.
- Good negotiation skills.
- Ability to interpret and analyse law and legal issues.
- Ability to present and explain statements of facts and law and to argue clearly and logically, orally and in writing.
- Good advocacy skills.
- Good interpersonal skills.
- Ability to maintain confidentiality.
- Ability to maintain and establish effective working relationships with fellow employees and members of the public.
Government Vacancies April 2024
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Government Vacancies April 2024
#18Â Public Defender II Senior
The Legal Aid And Advisory Authority Of Trinidad And Tobago
Deadline: April 2nd, 2024
Apply Now
Job Description
All applications must include a Cover Letter (addressed to the Manager Human Resources, Legal Aid and Advisory Authority, No. 23, Stanmore Avenue, Newtown, 190210), Curriculum Vitae, a copy of all Certificates: LLB, LEC, Enrolment, current Practising Certificate/Receipt and any other additional certification that you may wish to share.
The incumbent is required to handle the most complex matters independently and exhibit exemplary judgment and problem solving ability and must consistently demonstrate a master level of practice, professionalism, and leadership. Additionally, as required, the incumbent is to supervise and/or assist public defenders performing legal work in the Public Defenders Department. Duties also include appearing in Court, providing legal advice and opinions and drafting legal documents on the more complex legal matters involving the Authority.
Key and Critical Responsibilities
- Represents the Department in court and before tribunals.
- Provides legal opinions and briefs in respect of complex legal issues.
- Performs court cases preparation work such as interviewing witnesses, taking depositions and preparing pre-trials briefs and draft pleadings for filing.
- Assists in planning, directing, coordinating and formulating legal policies and programmes of the Department.
- Participates in or conducts the review of existing legislation, rules and regulations related to the Ministry/Department and recommends/drafts appropriate amendments.
- Represents the Ministry/Department on committees and meetings and other fora.
- Prepares Cabinet/Ministerial Notes, memoranda, letters and other documents on legal matters.
- Knowledge of the court procedures and practices and of rules of evidence.
- Performs pretrial preparatory work.
- Assigns and reviews the work of junior legal officers while providing training, advice, guidance and direction on legal matters.
- Reviews systems, policies and procedures and makes appropriate recommendations to improve productivity and quality service.
- Confers with the relevant officials of the Authority and attends meetings to give professional legal advice.
Key Competency
- Ability to present and explain statements of facts and the law, and to argue clearly and logically, orally and in writing.
- Ability to supervise public defenders performing professional legal work
- Skill in drafting legal documents/instruments
- Ability to analyse and interpret laws and legal issues
Government Vacancies April 2024
Apply Now
Government Vacancies April 2024
#19Â Policy, Research and Planning Specialist
Ministry of Sport and Community Development
Deadline: April 4th, 2024
Apply Now
JOB DESCRIPTION
JOB SUMMARY
The Incumbent will be required to develop and implement the Ministry’s research agenda by collecting, analyzing and disseminating information, for use in planning and policy formulation, in a timely manner. The Incumbent must be keeping up to date and have considerable knowledge of Government Communications trends locally, regionally and internationally.
REPORTING RELATIONSHIP
Reports to the Director, Policy Research and Planning
SUPERVISES
Business Operations Assistant II
DUTIES AND RESPONSIBILITIES
- Assists in formulating and monitoring project implementation plans
–Â Â Â Planning and coordinating the work of project implementation teams of the Ministry;
–Â Â Â Monitoring the achievement of objectives;
–Â Â Â Conducting performance gap analyses;
–Â Â Â Â Assist in developing and executing a communication strategy for projects being implemented.
- Assist in developing and implementing the Ministry’s Strategy and Action Plan.
Areas of responsibility include:
– Conducting gap analyses re: competency, capability and strategic intent;
– Developing implementation roadmaps;
– Mapping work progresses;
-Developing a strategic plan implementation program;
-Creating a comprehensive capability development plan;
-Developing and implementing change management strategies and resistance management plans.
- Assists in the designs, organizes and implements research undertakings and coordinates research activities to ensure the currency and relevancy of research data applicable to the mandate of the Ministry. Integrating this research into organizational policies, directives and procedures into a coherent framework.
- Executes the Ministry’s research agenda by providing necessary inputs to inform social and economic planning.
- Networks with key research bodies in the national and global arenas.
- Plans, organizes and conducts surveys on subjects related to the field of research, and performs in-depth investigations into particular areas to establish trends as a means of problem solving.
- Assists in the development of project proposals, the documentation of new projects, and Preparation of Terms of Reference (TORs) for the Ministry’s projects.
- Plans and organizes research initiatives based on the information required and compiles progress reports and reports on findings/solution proposals for internal and external stakeholders.
- Represents the Unit at meetings, conferences, courses, committees, seminars and workshops.
- Performs other related work as may be required by the job functions.
KNOWLEDGE, SKILLS AND ABILITIES DUTIES AND RESPONSIBILITIES
- Results oriented and self-motivated;
- In possession of strong analytical and problem-solving skills;
- In possession of excellent interpersonal and communication skills, both oral and written;
- Able to manage a cadre professional, technical and administrative personnel;
- Able to conduct meetings and negotiations with persuasiveness and diplomacy.
MINIMUM EXPERIENCE AND TRAINING
- Extensive experience in research and the application of research methodologies, and training as evidenced by possession of BSc. Degree in the Social Sciences or any combination of training and experience.
- A Master’s Degree in one of the Social Sciences will be an asset.
Government Vacancies April 2024
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PM: Immigrants take jobs that we donât want.
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