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Government vacancies November 2022, Government vacancies November 2022, Government vacancies November 2022, Government vacancies November 2022
Government vacancies November 2022
Applications are invited by suitably qualified persons for the above positions within the Ministry of Agriculture, Land and Fisheries.
-Facilities Manager
-Facilities Technician
-Human Resource Analyst
-Business Operations CoordinatorDeadline: November 10th, 2022
View full job descriptions below
Business Operations Coordinator
JOB DESCRIPTION
CONTRACTUAL POSITION
JOB TITLE: BUSINESS OPERATIONS COORDINATOR
JOB SUMMARY:
The incumbent is required to perform a variety of administrative and/or advanced secretarial support duties. Duties include supervising and coordinating the work of staff performing clerical/secretarial and administrative support duties, assisting in the preparation of budgets for a Unit/Division and the training and guidance of subordinate staff. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.
REPORTS TO: Administrative Superior or designated officer
SUPERVISION GIVEN TO: Business Operations Assistant I, II and/or other support staff as required.
KEY RESPONSIBILITIES:
- Supervises the work of employees performing a variety of routine to complex clerical/secretarial and administrative support duties by assigning and reviewing work and providing guidance.
- Trains and guides staff in performing work assignments.
- Manages and coordinates the arrangements for meetings, workshops, conferences and other similar events, both internally and externally, by providing logistical support including:
– scheduling dates and arranging for air and ground transport.
– arranging accommodation.
– sourcing and reserving conference facilities.
– preparing agenda and taking minutes/notes; and
– following up the implementation of actions and decisions taken as required.
- Supervises and coordinates activities related to processing, maintaining and updating of manual and electronic correspondence, documents and databases and office support such as:
– maintaining manual and electronic filing system/databases/libraries.
– sorting, recording and routing all incoming correspondence and documents.
– filing of correspondence and documents manually and electronically and,
– independently assigning metadata to facilitate electronic searches.
– dispatching outgoing correspondence, documents; and
– providing photocopying, printing, scanning, faxing, binding and other office assistance support.
- Assists in the execution of the design, implementation and evaluation of the Division’s policies, projects and programmes; also assists in monitoring the work programmes of the Division to which assigned, follows up on actions to be taken and provides timely reminders on key deliverables.
- Assists in the preparation of budgetary estimates by obtaining relevant financial and other data for inclusion .
- Provides project management support such as identifying and managing resources to ensure project and system success.
- Coordinates arrangements for local and foreign travel, sources information on costs, develops cost proposals and justifications, plans the itinerary and makes ground transport arrangements, as necessary.
- Contributes to the creation of innovative procedures and policies as a means of improving Divisional and Ministry’s /Department’s work practices and arrangements.’
- Prepares and/or guides the preparation of complex correspondence, reports and other documents, including Cabinet Notes.
- Maintains liaisons with other Divisions/Units to ensure that the needs of the Divisions/Units are met.
- Undertakes research and prepares justification for acquisition/procurement of stationery, books and other office supplies and equipment for the Division/Unit.
- Performs advanced secretarial support to senior managerial staff such as:
– Preparing and formatting documents from manuscript or dictation; and generating documents such as memoranda, letters, reports, tables and spreadsheets utilising word processing and other software.
– Reviewing and screening incoming correspondence, making preliminary assessment of importance, handling personally or forwarding to superior.
– Receiving and screening incoming calls and visitors, determining priority matters and notifying superior; accordingly, and
– Coordinating and managing the superior’s calendar by arranging appointments and engagements.
- Performs other duties related to the core functions of the position.
KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE:
SKILLS AND ABILITIES:
- Extensive knowledge of modern office practices and procedures.
- Extensive knowledge of office management principles and techniques.
- Considerable knowledge of relevant Public Service rules and regulations, instructions and procedures.
- Considerable knowledge of relevant financial rules and regulations.
- Considerable knowledge of records and information management techniques.
- Knowledge of the principles of Public Administration.
- Knowledge of project management techniques.
- Some knowledge of Human Resource Management principles, procedures and practices.
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Ability to use e-Government technology platforms.
- Ability to use the internet for research purposes.
- Ability to compose letters, memoranda, minutes and reports.
- Ability to demonstrate analytical and problem-solving skills.
- Ability to plan and co-ordinate work programmes evaluate their effectiveness, prepare comprehensive reports and recommendations.
- Ability to direct and lead staff engaged in the performance of clerical/secretarial and administrative support functions.
- Ability to use a computer and other standard office machines such as photocopiers, scanners, facsimile machines.
- Ability to communicate effectively both orally and in writing.
- Ability to promote teamwork.
- Ability to establish and maintain effective working relationships with colleagues.
- Ability to interact positively with members of the public.
- Ability to use initiative to solve work related problems.
MINIMUM EXPERIENCE AND TRAINING:
- Minimum of eight (8) years’ experience performing clerical/secretarial and administrative support duties, including a minimum of two (2) years at a supervisory level.
- Training as evidenced by the possession of a recognized University Degree in the Social Sciences or a related area.
Government vacancies November 2022
Human Resource Analyst
JOB DESCRIPTION CONTRACTUAL POSITION
JOB TITLE: HUMAN RESOURCE ANALYST JOB SUMMARY:
The incumbent is required to perform professional work involving the implementation of Human Resource Management (HRM) policies, procedures, rules and regulations in the various functional areas of HRM in a Ministry/Department. Work includes providing HRM advice and guidance; interpreting and applying HRM policies and procedures; preparing and delivering training programmes; analysing HRM data; conducting investigations and research to inform HRM decision-making.
REPORTS TO: Senior Human Resource Analyst or designated officer
SUPERVISION GIVEN TO: Support Staff
DUTIES AND RESPONSIBILITIES:
- Interprets and applies HRM policies, procedures, rules, regulations, and related legislation in a Ministry/Department.
- Provides advice and guidance regarding the application of HRM policies, procedures, rules and regulations .
- Performs duties related to the staffing function of the Ministry/Department such as reviewing staffing needs, and making recommendations for recruitment and selection, appointments, promotions, transfers, discipline and leave arrangements.
- Interprets and applies the terms of collective and other agreements and other related industrial relations policies and procedures in respect of all staff.
- identifies training needs; prepares training plans, courses and materials; delivers training in relevant areas including new employee orientation; evaluates effectiveness of training and revises as necessary.
- Evaluates and analyses training proposals submitted by training providers, ensuring appropriateness and alignment to proposed training budget; and determines/recommends the most suitable employees to attend relevant sessions.
- Conducts research into HRM and client satisfaction issues; analyses and evaluates data and makes recommendations on the application of HRM policies and procedures and/or changes to be made.
- Participates in the Ministry/Department’s strategic planning and change management processes .
- Provides assistance in the performance management process in areas such as developing position descriptions and performance standards and ensuring timelines are met.
- Collects, compiles and analyses organisational and HRM data in order to provide a basis for human resource planning and the establishment and maintenance of a human resource database.
- Participates in the preparation of budgetary estimates of the HRM Division and assists in the preparation of the report on the staffing of the Ministry/Department.
- Prepares comprehensive reports; drafts Cabinet/Ministerial Notes, internal notes, circulars, memoranda, statements of evidence and arguments in respect of grievances and disputes and other documents related to human resource matters.
- Prepares and maintains relevant HRM procedural manuals, desk manuals, workflow charts, data manuals and other organisational planning tools.
- Reviews representations from employees, associations/unions and other external individuals/agencies and provides advice regarding their resolution in accordance with existing human resource management policies, procedures, related legislation and collective and other agreements.
- Conducts or arranges for investigations into human resource related complaints and grievances and recommends resolutions.
- Makes arrangements for and/or participates in meetings, both internal or with external agencies; prepares and circulates agenda, takes minutes/notes, follows up on decisions taken.
- Performs related work as required.
KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE:
- Knowledge of the principles, practices and techniques of HRM.
- Knowledge of research methodologies, principles and techniques.
- Some knowledge of government policies, procedures, rules and regulations related to HRM.
- Some knowledge of Public Service legislation, rules, regulations, policies and procedures.
- Some knowledge of national labour laws and regulations; collective agreements and policies in respect of daily rated employees.
SKILLS AND ABILITIES:
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Ability to use e-Government technology platforms.
- Ability to use the internet for research purposes.
- Ability to analyse and evaluate data and trends In HRM and make recommendations.
- Ability to solve problems and make decisions within approved policy frameworks.
- Ability to communicate effectively both orally and in writing.
- Ability to prepare comprehensive reports and policy briefs.
- Ability to observe and maintain confidentiality in the performance of duties.
- Ability to establish and maintain effective working relationships with associates, other public service employees, representatives of recognised trade unions/associations and the public.
MINIMUM EXPERIENCE AND TRAINING:
- Minimum of two (2) years’ experience performing duties in one or more of the functional areas of human resource management.
- Training as evidenced by the possession of a recognised University degree with core courses in Human Resource Management or post graduate training in HRM.
Government vacancies November 2022
Government of Trinidad and Tobago
JOB DESCRIPTION: CONTRACTUAL POSITION
JOB TITLE: FACILITIES MANAGER
JOB SUMMARY:
The incumbent is required to manage and direct the provision of facilities management services in a large Ministry/Department ensuring regulatory compliance and a safe and functional work environment for employees and clients. Duties include directing and coordinating staff performing facilities management work, developing and implementing a preventative maintenance programme, facilities management policies, procedures and guidelines, advising on facilities management matters; making recommendations for implementing facilities upgrades and construction; developing; preparing tender documents and supervising contractors providing contracted services related to facilities management
REPORTS TO: Permanent Secretary of Designated Officer
SUPERVISION GIVEN TO: Staff of the Facilities management Unit
DUTIES AND RESPONSIBILITIES:
- Plans, organizes, directs and coordinates the work of staff engaged in the provision of facilities management services in a large Ministry/Department.
- Develops and implements a programme for the ongoing and preventative maintenance and the operation of all building facilities, grounds, equipment and mechanical/electrical systems.
- Directs the development of and manages the implementation of facilities upgrades, remodeling, construction. relocation and other related projects.
- Advises on all matters relating to or adversely affecting the functional integrity of the buildings, equipment and facilities services of the Ministry/Department and recommends remedial measures.
- Makes recommendations regarding building, additions to equipment, fixtures and other such charges as required to maintain optimal decor and function of the facilities.
- Directs and co-ordinates the planning and acquisition of accommodation and the utilisation of space and facilities consistent with the requirements of organisational efficiency.
- Enforces compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security
- of all facilities and occupants are in place; also develops health and safety policies, guidelines and procedures.
- Coordinates all projects and provides overall. supervision to contractors engaged in performing work related
- to repair, maintenance and upgrades to buildings, grounds, equipment and other systems.
- Develops and submits budget proposals in respect of the provision of facilities management services for inclusion in draft estimates; also prepare scopes of work and cost estimates for contracted services related to facilities management.
- Directs and oversees the development and preparation of tender documents and contract specifications for facilities management contracted services.
- Performs periodic inspections of all facilities, equipment and systems to ensure optimal functioning.
- Prepares and/or directs the preparation of Cabinet Notes reports correspondence and other document, pertinent to facilities management.
- Represents the Ministry/Department and committees, meetings arid other fora on facilities, management and related matters.
- Performs related duties as may be required.
KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE:
- extensive knowledge; of the principles and techniques of Facilities Management.
- Extensive knowledge of building, construction and maintenance work codes and standards.
- extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and repair of facilities and equipment.
- Considerable knowledge of the OSHA as it pertains to facilities management.
- Considerable knowledge of project management principles and techniques,
- Considerable knowledge of the principles of space planning and utilisation,
- Considerable knowledge of the procedures involved in budget preparation, work scope development and cost estimation for contracted services and public service procurement.
SKILLS AND ABILITIES:
- Skill in the use of personal computers,
- Proficiency io, the use of Microsoft Office and Microsoft Project.
- Ability to use e-government technology platforms.
- Ability to develop and implement a preventative maintenance programme for building, facilities, equipment and systems.
- Ability to plan, direct and coordinate the work of staff performing facilities management duties.
- Ability to prepare budget proposals, scopes of work and cost estimates related to the provision of facilities management services
- Ability to communicate effectively both orally and in writing; and to prepare comprehensive reports, briefs and other documents on facilities management matters.
- Ability to establish and maintain effective working relationships with associates, other public service employees and members of the public.
MINIMUM EXPERIENCE AND TRAINING: ‘
- Minimum of eight (8) years’ experience performing facilities management duties, including at least four (4) years at a managerial/supervisory level.
- Training as evidenced by the possession of a bachelor’s degree In Facilities Management; or Civil/Structural/Mechanical/Electrical Engineering supplemented by certification In Facilities Management.
Government vacancies November 2022
Applications are invited by suitably qualified persons for the above position within National Entrepreneurship Development Company Limited (NEDCO)
Deadline: November 13th, 2022
JOB TITLE: Accounting Assistant
REPORTS TO: Senior Accountant or designate
JOB OVERVIEW
Apply Now
The Accounting Assistant is responsible for the processing and administration of payroll, loans, disbursements, cash management and tax compliance
ESSENTIAL RESPONSIBILITIES AND DUTIES
Monitoring & Control
- Prepare monthly financial statements, reconcile bank accounts and monitor fixed assets and inventory records
- Review and reconcile loan repayment and unallocated accounts and process general ledger transactions
Financial Reporting
- Monitor bank balances on Operations and Loan accounts and prepare online transfers
- Prepare schedules for year-end reporting and audit review
- Prepare all standard internal financial and loan portfolio reports
- Prepare report in relation to Loan Accounts, General Accounting, Expense Accounting, Revenue Accounting, Taxation and Statutory Accounting and Fixed Assets
- Prepare and process all loan transactions with regard to payments and disbursements and all related journals and reports
Risk Reporting
- Monitor short term investments and maintain investment schedules
Financial Services
- Prepare payment expense documents including purchase orders, disbursement cheques, salaries and statutory remittances and process respective general ledger journals
- Prepare, record and process financial transactions including petty cash, linx, cash, cheques, and bank deposits
- Prepare and manage the processing of payroll, statutory deductions, loan processing – (disbursement, refunds) cheque
KNOWLEDGE AND COMPETENCIES
- Risk Assessment
- Corporate Financial Management
- Financial & Statutory Accounting
- Good communications skills
- Knowledge of MIS
MINIMUM QUALIFICATIONS & EXPERIENCE
- University Degree in Accounting, Finance, Business Administration or related field or Level 2 ACCA
- At least three (3) years’ experience
- Training or experience in management of cash flows and investments
- Knowledge of an accounting and credit administration software package
- Knowledge of computerized accounting systems
- Knowledge of key IFRS relevant to NEDCO
Apply Now
Government vacancies November 2022
Applications are invited by suitably qualified persons for the above position within National Entrepreneurship Development Company Limited (NEDCO)
Deadline: November 13th, 2022
JOB DESCRIPTION
JOB TITLE: Business Incubation Officer
REPORTS TO: Chief Entrepreneurial Development Officer (CEDO) and/or Senior Business Incubation Officer
JOB OVERVIEW
The Business Incubation Officer is responsible for the strategic implementation, management and coordination of the Incubators in the achievement all goals and objectives as directed by the Chief Entrepreneurial Development Officer or Senior Business Incubation Officer.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Manage the strategic operations and processes of the Incubator. This includes planning, leadership, and coordination of all support functions while clients are in the incubation phase;
- Ensure compliance of clients with respect to their proposed achievements and financial goals.
- Develop best practices for growing start-ups and mentoring programme as directed by the Chief Entrepreneurial Development Officer or Senior Business Incubation Officer.
- Assist with the management and preparation of reports of the funds approved for the incubation phase including tracking expenditure and ensures that the procurement process follows the Company’s procurement policy and procurement legislation.
- Ensure that all processes for the Incubator are in compliance with Policy and Procedures.
- Ensure that all periodic reports are completed and presented to the CEDO or Senior Business Incubation Officer in a timely manner;
- Identify any issues and provide timely recommendations to improve the efficient and effective operations of the Incubators;
- Ensure that all Contractual Agreements and supporting documents are properly executed by Incubator clients
- Interact with clients at least on a weekly basis (or as needed depending on the client’s specific needs) to ensure that each client is continuously provided the support as indicated in the various Agreements between NEDCO and the client.
- Ensure that clients comply with all requirements including the submission of timely reports and the provision of key and relevant information that may impact on the Agreements and relationships with NEDCO.
- Ensure that all clients have prepared business plans for entry into the Incubator phase or as required;
- Submit recommendations for client funding to the Senior Business Incubation Officer based on completed Business Investment Proposals;
- Identify training and professional support needs for clients and makes recommendations on the appropriate support services that can be provided;
- Ensure that Service Provider Agreements are executed for the provision of additional skills development services and/or consultancy services of clients in the Incubator and that these Service Providers submit relevant information on its professional services rendered to NEDCO;
- Ensure and monitor that service providers abide by the terms and conditions in accordance with the Memoranda of Agreement and that all reports are received in a timely manner.
- Monitor and manage the mentoring component of the Incubator.
- Assist with planning and organizing of events for the Incubator.
- Verify that locations are equipped with the required hardware, software and the necessary infrastructure to carry out daily functions and refer any shortcomings to the Senior Business Incubation Officer in a timely manner.
- Perform any other duties as may be required and which will fall within the general ambit of the position.
KNOWLEDGE AND COMPETENCIES
- Risk Management and Assessment
- High level of integrity and ability to treat confidential information with great discretion.
- Ability to mentor, coach and support a diverse range of entrepreneurs;
- Excellent report writing skills;
- Innovative and creative thinker;
- Excellent oral and written communication skills;
- High degree of professionalism;
- Ability to maintain good working relationships with both internal and external stakeholders.
- Strong interpersonal skills.
- Time management skills.
- Critical thinking, analytical skills.
- Empathetic, flexible and proactive.
- Ability to effectively manage information and produce reports.
MINIMUM QUALIFICATIONS & EXPERIENCE
- A University degree (Bachelor’s or equivalent) in Business Management, Accounting, Economics or other relevant areas.
- Three (3) years’ experience in General Management.
- Experience in small business development
Apply Now
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