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Min of Public Administration Vacancies, Min of Public Administration Vacancies, Min of Public Administration Vacancies, Min of Public Administration Vacancies
Min of Public Administration Vacancies
The Goverment of the Republic of Trinidad and Tobago
Ministry of Public Administration
CAREER OPPORTUNITIES
We are currently recruiting for the following contract positions:
- Assistant Co-Ordinator, Property and Real Estate Management (non-standardized) – 1 year and 5 months Apply Now
- Property and Real Estate Officer (non-standardized) – 3 years Apply Now
- Property and Real Estate Officer (non-standardized) – 1 year and 4 months
- Facilities Officer (standardized) – 3 years Apply Now
- Pension and Leave Supervisor Apply Now
See job descriptions and application links below.
*Please note that the terms and conditions of employment for the position of Facilities Officer has been standardized by the Chief Personnel Officer.
To view the full Job Description and apply for the above-mentioned positions, please visit our website at http://mparecruitment.gov.tt/.
Interested persons are required to apply online and submit a résumé along with their application in order to determine their eligibility for the position. Applicants who neglect to provide the required information on the application form, attach copies of their relevant documents or evidence of experience and training will be considered as unsuitable. Upon submission of the online application, applicants will receive an email confirming receipt.
Submission Deadline
All applications must be submitted online by Monday 18th September 2023
We thank all applicants for their interest. However, only shortlisted applicants will be contacted.
See job descriptions and application links below.
100 Remote jobs you can start with just a smartphone, no capital
Min of Public Administration Vacancies
Assistant Co-ordinator, Property and Real Estate Management
Reports to: Director, Property and Real Estate Services or Designated OfficerSupervision given to: Senior Property Real Estate Officer; Senior Facilities Officer; Facilities Planning Officer; and Administrative Officer II
Duties and Responsibilities:Â- Assists in the development of a Strategic Plan for the Division.
- Assists in formulation of relevant policies, standards, procedures, processes and systems for the Division and ensure the implementation of same.
- Assists in the process of property identification for lease/rental by the State and property acquisition and disposal.
- Assists in the management of state-owned properties.
- Participates in negotiations with landlords and or agents for the lease/rental of properties on behalf of the State.
- Assists in budgetary exercises including the preparation of the Division’s Annual Draft Estimates.
- Oversees the development of Government properties to optimize time, cost and performance.
- Collaborates with internal and external clients to ensure that available buildings/spaces are within acceptable standards.
- Investigates and resolves complaints made by tenants and other clients.
- Ensures that the repository/database of all properties under the purview of the Division is accurately managed and maintained.
- Consults with relevant parties to determine the extent of property requirements regarding construction, refurbishment, demolition and or outfitting.
- Assists with the analysis of property records, title reports and encumbrances for possible problems that may be relevant to the purchase and or use of property.
- Ensures that properties for the State are assigned via the necessary Cabinet approvals and ensures that properties are monitored for their intended use.
- Assists in the coordination of the preparation of Leases and other Agreements which outline the terms and conditions of occupancy.
- Assists in the coordination of the legal framework for the assignment, lease, sale, acquisition, eviction and retrieval of properties under the purview of the Division.
- Assists in the coordination of the appraisal and obtaining statutory approvals for properties under the purview of the Division.
- Oversees the design and layout of office space for Ministries/ Departments/Agencies.
- Develops and maintains relationships with stakeholders such as the Commissioner of State Lands, the Commissioner of Valuations, the Ministry of Works and Transport and State companies (UDECOTT, NIPDEC and MTS).
- Manages the performance of staff and undertakes remedial action as and when necessary.
- Prepares Reports, presentations, Notes for Cabinet and other documents.
- Performs other related duties as assigned.
Minimum Experience and Training:Â- A Bachelor’s Degree in Urban and Regional Planning, Development Planning, Land Management or Estate Management or a related discipline.
- A Post Graduate Qualification in Project Management.
- A minimum of five (5) years’ experience in a property development environment.
- A minimum of two (2) years’ experience in negotiations.
Skills and Abilities:- Ability to develop, coordinate and implement strategic plans, policies, procedures and systems.
- Ability to assess the appropriateness of buildings/spaces for occupants.
- Demonstrated ability to conduct negotiations.
- Ability to understand engineering designs, plans and blueprints.
- Ability to prepare and present information, both written and oral in a clear and concise manner.
- Ability to compile and analyse data for the inclusion in reports.
- Proficiency in the use of Microsoft Office Suite.
- Leadership and interpersonal skills to mentor and motivate teams and staff.
- Ability to establish and maintain effective working relationships with internal/external clients.
Knowledge:- Knowledge of relevant legislation governing land and property.
- Knowledge of the Civil Service Regulations, the Public Service Commission’s Regulations and the Financial Regulations.
- A good understanding conveyancing law and contract law.
- Considerable knowledge in public sector principles, practices and procedures including public sector procurement procedures.
- Knowledge of budget preparation in accordance with financial regulations.
- A sound knowledge of the real estate market.
Min of Public Administration Vacancies
Apply Now
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Property and Real Estate Officer
Reports to:ÂEstate Management Lead, Procurement and Project Lead, Lease Rental Lead, Senior Property and Real Estate Officer, Sales and Acquisitions, Senior Property and Real Estate Officer, Lease Rentals.
Duties and Responsibilities:Â- Researches and analyses property data to ensure compliance with Government and statutory requirements for the assignment, retrieval, lease, sale, acquisition, eviction, construction refurbishment and outfitting of Government real estate and properties.
- Processes requests for the assignment, retrieval, lease, sale, acquisition, eviction, construction refurbishment and outfitting of Government real estate and properties.
- Monitors and collaborates with State agencies and property owners for the collection of data to facilitate price negotiations, and payment to property owners/landlords.
- Assists with price negotiations for the lease, sale, acquisition, construction and refurbishment of Government real estate and properties.
- Assists in the preparation of sites and records bids for public auction sales.
- Monitors the progress of the assignment, retrieval, lease, sale, acquisition, eviction, construction refurbishment and outfitting of Government real estate and properties process.
- Conducts site visits to obtain, verify and monitor property data and location of sites.
- Prepares site visit reports, status reports, memoranda and letters for offers for sale, assignment, retrieval, lease, sale, acquisition, eviction, construction refurbishment and outfitting of Government real estate and properties.
- Prepares Cabinet Notes with guidance from the Estate Management Lead, Procurement and Project Lead, Senior Property and Real Estate Officer, Sales and Acquisitions, Senior Property and Real Estate Officer, Lease Rentals.
- Prepares Notes/Minutes of meetings.
- Maintains and updates a register and database of all assignment, retrieval, lease, sale, acquisition, eviction, construction refurbishment and outfitting of Government real estate and properties.
- Advises and responds to queries and/or complaints from clients or the general public pertaining to lease rentals, private treaty acquisitions and sale of quarters.
- Works with the Estate Management Lead, Procurement and Project Lead, Senior Property and Real Estate Officer, Sales and Acquisitions, Senior Property and Real Estate Officer, Lease Rentals to ensure that payment of invoices in keeping with contractual obligations.
- Maintains a record of project budgets and in order to avoid cost overruns.
- Ensures that the legal framework is adhered to for the assignment, lease, sale, acquisition, eviction and retrieval of Government real estate and properties.
- Maintains and updates the register/database of contractors.
- Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, participating in professional societies, maintaining affiliations with networks and reporting on trends.
- Performs other related duties as may be required.
Liaises with:
- Chief State Solicitor’s Office
- Valuations Division
- Commissioner of State Lands
- Director of Surveys
- Town and Country Planning Division
- Ministry of Works and Transport (Designs Branch)
- Local Government Authorities
- Utilities
- Ministries and Departments
- State Companies
- Other agencies as required
Minimum Experience and Training:Â- A Bachelor’s degree in the Social Sciences, Estate Management, Property Management or in a related discipline.
- Minimum of (3) years’ experience in a similar position.
- Any equivalent combination of training and experience will be considered.
Skills and Abilities:Â- Proficiency in the use of the Microsoft Office Suite.
- Ability to communicate effectively with all levels of staff internally, with external clients and the general public.
Knowledge:Â- Working knowledge and/or experience in property and real estate management.
- An understanding of project management techniques.
- A basic knowledge of public service procedures and policies will be an asset.
Min of Public Administration Vacancies
Apply Now
Min of Public Administration Vacancies
Facilities Officer
Reports to: Senior Facilities Officer or Designated OfficerSupervision given to: Facilities Technician
Duties and Responsibilities:Â- Performs facilities and equipment inspections to ensure optimal functioning and report deficiencies identified to management in order to facilitate corrective action.
- Develops and implements facilities and equipment maintenance schedule, health and safety policies, guidelines and procedures in a small Ministry/Department or assists in performing these functions in a large or medium sized Ministry.
- Participates in property acquisition and compliance activities, also assists with the preparation, negotiation and review of leases and rental agreements for maintenance and upkeep of property.
- Prepares budget proposals, scopes of work and cost estimates for projects related to maintenance, repairs, improvements, upgrades and modifications of facilities and equipment.
- Plans utilization of space and facilities consistent with the requirements of organizational efficiency.
- Assists in the management of a disaster recovery programme and in the provision of facilities security, electronic loss prevention, fire and life safety-related services.
- Assists in the preparation of tender documents and contract speculations in respect of contracted services for facilities and equipment maintenance, repair and upgrades.
- Monitors contracts performing contracted services related to the maintenance, repair and upgrades to ensure work is completed according to specifications.
- Develops and maintains or assists in developing and maintaining of an efficient and up-to-date facilities management information database.
- Prepares or assists in the preparation of Cabinet Notes, reports, correspondence and other official documents related to facilities management.
- Performs other related duties as may be required.
Minimum Experience and Training:- Minimum of four (4) years’ experience in facilities management.
- Training as evidenced by the possession of a recognized Bachelor’s degree in Facilities Management; or in Civil/Structural/Constructional/Electrical Engineering supplemented by certification in Facilities Management.
Skills and Abilities:- Skill in the use of personal computers.
- Ability to conduct inspections of facilities and equipment and identify deficiencies.
- Ability to develop and implement facilities and equipment maintenance schedules.
- Proficiency in Microsoft Office and Microsoft Project.
- Ability to prepare estimates, specifications and budget for facilities maintenance repair and upgrade projects.
- Ability to effectively communicate both orally and in writing.
- Ability to establish and maintain effective working relationships with fellow employees and members of the public.
- Ability to prepare reports and other documents and to maintain records.
Knowledge:- Knowledge of the methods, materials and equipment used in the preventative maintenance and repair of facilities and equipment.
- Knowledge of the principles and practices of Facilities Management.
- Knowledge of building, construction and maintenance work, codes and standards.
- Knowledge of Occupational Safety and Health Act.
- Knowledge in project management principles and practices.
- Some knowledge of the principles of office space planning and utilization.
Min of Public Administration Vacancies
Pension and Leave Supervisor
Reports to: Director, Human Resource Management or designated superiorSupervision given to: Pension and Leave Officer and other designated subordinate staff
Duties and Responsibilities:Â- Supervises the work of a group of Pension and Leave Officers engaged in the auditing and preparation/processing of pension and leave records to facilitate the payment of retirement benefits to employees in a Government Ministry/Department/Agency.
- Develops and oversees the implementation and maintenance of systems and procedures for the preparation, verification, certification of Pension and Leave Records.
- Develops the Annual Work Programme for the Pension and Leave Unit, in conjunction with the Accounting Officer of the Ministry/Department and Designated Superior; prepares and submits quarterly status reports on the implementation of work to the supervisor.
- Establishes guidelines for executing the work of the Pension and Leave Unit, to ensure achievement of objectives, tasks and targets, in conjunction with subordinate staff.
- Prepares job schedules, organises, assigns and distributes incoming work, reviews the work of subordinate staff and provides advice and guidance, as required.
- Reviews the existing systems utilized in the processing of Pension and Leave Records, in collaboration with the Comptroller of Accounts and the Pensions Management Branch of the Treasury Division, and makes recommendations for the revision of same, as necessary.
- Monitors the work of a Pension and Leave Unit to ensure that all functions are performed in accordance with relevant legislation, policies and procedures; verifies and certifies Pension and Leave forms completed by subordinate staff.
- Trains subordinate staff in the systems and procedures utilized in the auditing and preparation of Pension and Leave records.
- Designs a database of employees’ Record of Service, and oversees its implementation and maintenance.
- Liaises with relevant internal staff and external staff of other Ministries/Departments/Agencies for the verification of Human Resource and Accounting information submitted to the Pension and Leave Unit.
- Writes requisitions for the purchase of stationary, office equipment and other supplies for the Unit.
- Performs other related duties.
Minimum Experience and Training:- Extensive experience in the auditing and preparation of Pension and Leave Records inclusive of supervisory experience, such as may have been gained by working in a Pension and Leave, Human Resource Management, Financial, Internal or External Audit Unit.
- Training as evidenced by the possession of a General Certificate of Education, Ordinary level or a CXC/CSEC Certificate with passes in five (5) subjects, grades I, II and III, General Proficiency, inclusive of English Language and a numeric subject supplemented by a Certificate in Public Administration; or any equivalent combination of experience and training.
Skills and Abilities:- Sound supervisory skills.
- Ability to supervise a group of employees involved in researching data in files and compiling of Pension and Leave Records.
- Ability to interpret and understand Circulars from Government Ministries, Departments and Agencies.
- Ability to conduct thorough research on personal files and other pertinent records.
- Ability to function in a team environment.
- Ability to communicate effectively both orally and in writing.
- Ability to understand and follow written instructions.
- Ability to establish and maintain effective working relationships with members of staff and other stakeholders.
Knowledge:- Extensive knowledge of the Financial Regulations and the Pensions Act.
- Extensive knowledge of the Public, Civil and Teaching Service Regulations.
- Extensive knowledge of Policies, Legislation, Rules and Regulations pertaining to the processing of Pension and Leave Records.
- Extensive knowledge of the relevant Circulars and other rules and regulations governing the payment of increments and grant of leave and other benefits pertinent to the processing of Pension and Leave Records.
- Knowledge of relevant computer applications.
Min of Public Administration Vacancies
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TSTT Vacancies August 2022
Nestlé Vacancies August 2022
Government Vacancies August 2022
CUSTOMER SERVICE AGENT (Call Center)
Supermarket Cashiers Wanted
Ministry of Education Vacancies July 2022
Bookkeeper Accountant Vacancy July 2022
PEP Jobs
Government Jobs July 2022
Amplia Vacancy July 2022
Security Officer Vacancy July 2022
Hilton Trinidad Vacancy July 2022
Digicel Direct Sales Agent (Field) Vacancy
Royal Caribbean Vacancies July 2022
Hyatt Regency Vacancy July 2022
Huawei Technologies Vacancy July 2022
Caribbean Airlines Vacancies July 2022
Angostura Vacancy July 2022
Pharmacy Workers Wanted
Offshore Vacancies July 2022
Teaching Vacancies St. Maryâs College
RBC Vacancy July 2022
ICT Job Vacancies July 2022
Ministry of Education Vacancies July 2022
Nestlé Vacancies July 2022
UDeCOTT Vacancy July 2022
A.S. Bryden Vacancies July 2022
High Commission of Canada Vacancy
Amplia Customer Service Professional Vacancy
PTSC Vacancies July 2022
Philip Morris International Vacancy
Republic Bank Vacancy July 2022
Digicel Direct Sales Agent Vacancy
Government Vacancies July 2022
Amplia Vacancies July 2022
How to become a schoolteacher
PTSC Temporary Clerk Vacancy
Online Tutor Job Opportunity
NATIONAL INSURANCE BOARD VACANCIES
MUNICIPAL POLICE CONSTABLE VACANCY
Ministry of Education Recruitment
TREND MEDIA Digital Media Sales Consultant
Account Manager Huawei Technologies Co. Ltd Trinidad and Tobago
FOOD BASKET LTD VACANCIES
Hard Rock Hotel and Casino Vacancies
Nutrien Vacancies
Trinbago Airways Vacancies
Hyatt Regency Trinidad Vacancies
Shell Vacancies Trinidad and Tobago
PM: Immigrants take jobs that we donât want.
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