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Government Vacancies August 2023, Government Vacancies August 2023, Government Vacancies August 2023, Government Vacancies August 2023
Government Vacancies August 2023
#1Â Driver/Messenger
The National Commission for Self Help Limited
Deadline: 09 August 2023
Apply Now
Job Description
The incumbent will be required to provide reliable and safe driving services for the transportation of personnel and/or materials/equipment and to perform messenger duties such as collecting and delivering mail, documents, stores and other supplies. Duties also include the routine maintenance of the vehicle and operating standard office equipment.
Key and Critical Responsibilities
- Drives vehicle to transport personnel to and from office meetings, seminars, workshops and functions and collects and delivers mail, equipment, furniture, office supplies and other items.
- Cleans vehicle and checks for essentials such as gas, oil, water and tyre pressure and makes entries in log book concerning trips, purpose of same, mileage, fuel and any delays occurring on the road.
- Performs minor emergency repairs to vehicle on road but reports to a supervisor any major defects in equipment.
- Assists in the loading and unloading of vehicle when necessary.
- Performs routine tasks related to activities carried out by field staff.
- Performs office support duties such as operating standard office equipment such as photocopiers, scanners, facsimile machines.
- Collects, sorts and distributes incoming and outgoing mail, office supplies, packages and other material and records in register as necessary.
- Performs any other related work as required.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of the principles of automotive operations sufficient to detect defects in operations.
- Knowledge of Trinidad and Tobago road network and locations of Government Ministries, Departments and other Agencies.
- Skill in the safe operation of a light motor vehicle.
- Ability to establish and maintain effective working relationships with fellow employees and members of the public.
- Ability to operate standard office equipment.
- Ability to perform routine vehicle maintenance.
- Ability to maintain vehicular logs.
MINIMUM EXPERIENCE AND TRAINING:
- A minimum of three (3) yearsâ experience in driving a motor / light goods vehicle.
- Primary school leaving certificate or evidence of having attended a secondary school for a minimum of three (3) years.
- Possession of a valid Trinidad and Tobago Driverâs Permit with endorsement for a light motor vehicle.
- Possession of a Police Certificate of Good Character.
Government Vacancies August 2023
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Government Vacancies August 2023
#2Â Administrative Assistant
The National Commission for Self Help Limited
Deadline: 09 August 2023
Apply Now
Job Description
The incumbent is required to perform a variety of complex clerical/secretarial administrative support duties. Work involves the performance of office management functions; assisting in strategy and work programme planning and implementation; undertaking follow-up activities as required and performing secretarial duties for managerial/professional and technical staff. Duties also include the supervision of employees engaged in the performance of related duties. Depending on the assignment, the incumbent may be required to perform some or the full range of duties of this position.
Key and Critical Responsibilities
- Supervises the work of employees performing a variety of routine to complex clerical/secretarial and administrative support duties by assigning and reviewing work and providing guidance.
- Trains and guides staff in performing work assignments.
- Co-ordinates the planning and management of meetings, workshops and conferences.
- Prepares and/or guides the preparation of complex correspondence, spreadsheets, reports and other documents.
- Determines the need for, and prepares or oversees the requisition, receipt, storage, distribution and maintenance of office supplies and equipment.
- Undertakes follow-up activities regarding the Unitâs work programme and decisions taken at meetings, workshops and conferences and submits progress reports.
- Undertakes research, conducts analysis and compiles data as directed.
- Performs office management duties such as:
–Â Â Â Â Â Â Â Â Â Â developing and maintaining file register and filing system in keeping with established procedures.
–Â Â Â Â Â Â Â Â Â Â Co-ordinating the receipt, sorting, recording and distribution of correspondence and other documents.
–Â Â Â Â Â Â Â Â Â Â co-ordinating travel arrangements for staff.
–Â Â Â Â Â Â Â Â Â Â arranging for equipment/building repairs and maintenance.
- Assistance in the preparation of budgetary estimates by obtaining relevant financial and other data for inclusion.
- Generates a wide variety of documents such as letters, memoranda, minutes, reports, spreadsheets utilising appropriate software.
- Operates a computer, utilising word processing and other software as well as other standard office machines such as scanners, photocopiers and facsimile machines.
- Performs administrative support duties for managerial/professional/technical staff such as:
–Â Â Â Â Â Â Â Â Â Â Reviewing and screening incoming correspondence, making preliminary assessment of its importance, handles some personally or forwarding to superior.
–Â Â Â Â Â Â Â Â Â Â Receiving and screening incoming calls and visitors, determining priority matters and notifying superior; accordingly, and
–Â Â Â Â Â Â Â Â Â Â Coordinating and managing the superiorâs calendar by arranging appointments and engagements.
- Performs other related duties as assigned.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES:
- Considerable knowledge of modern office practices and procedures.
- Considerable knowledge of relevant Public Service Rules, Regulations, Instructions and Procedures.
- Considerable knowledge of Office Management principles and techniques.
- Knowledge of relevant financial rules and regulations.
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Ability to use e-Government technology platforms.
- Ability to use the internet for research purposes.
- Ability to compose and prepare standard documents such as letters, memoranda, minutes and reports.
- Ability to demonstrate problem solving skills.
- Ability to plan, organize and supervise the work of staff engaged in performing a variety of clerical/secretarial and administrative support duties.
- Ability to train and mentor employees.
- Ability to communicate effectively both orally and in writing.
- Ability to develop creative strategies and solutions to accomplish objectives.
- Ability to lead and work as part of a team.
- Ability to establish and maintain effective working relationships with colleagues and members of the public.
- Ability to use initiative and to find solutions for work related issues.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of four (4) yearsâ experience performing clerical/secretarial and administrative support duties.
- Training as evidenced by the possession of an Association of Business Executives Diploma (ABE); or Certificate in Public Administration (CPA) or equivalent.
Government Vacancies August 2023
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Government Vacancies August 2023
#3 Business Operations Assistant I (Procurement)
The National Commission for Self Help Limited
Deadline: 09 August 2023
Apply Now
Job Description
The incumbent is required to perform a variety of clerical/secretarial and administrative support duties of limited complexity. Work involves assisting in the planning and management of meetings; opening, sorting and routing of mail; maintaining records and files; performing routine accounting duties and generating a wide variety document utilising appropriate software. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.
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Key and Critical Responsibilities
o   Assists in the planning and management of meetings, workshops and conferences:
š       Prepares agendas;
š       Issues meeting invitations;
š       Takes meeting notes;
š       Distributes minutes to participants;
š       Undertakes relevant follow-up action, as directed.
o   Assists in the coordination of travel arrangements by preparing costing, obtaining quotes from travel and performing other related tasks.
o   Maintain file register and filing system in keeping with established systems and procedures.
o   Receives, records, sorts and routes incoming and outgoing correspondence and other documents.
o   Composes and issues routine correspondence; also prepares drafts of more complex correspondence and reports of meetings, conferences etc. as directed.
o   Orders, issues and maintains inventory of supplies and equipment.
o   Assists in the preparation of timesheets and paysheets, vouchers, invoices, and requisitions, post entries in journals and ledgers and other routine accounting duties.
o   Files memoranda, letters, report and documents.
o   Generates a wide variety of documents such as letters, memoranda, minutes, reports, and spreadsheets utilizing appropriate software.
o   Attends to queries and ascertains the business of callers and visitors and guides them accordingly.
o   Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders.
o   Assists in the preparation of budgetary and expenditure statement by collecting and inputting relevant data as directed.
o   Undertakes basic information gathering, as directed, and compiles data for entry, enters and/ or verifies data.
o   Performs other related duties assigned.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of modern office practices and procedures.
- Some Knowledge of relevant Public Services rules, regulations, instructions and procedures.
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Ability to use e-Government technology platforms.
- Ability to use internet for research purposes.
- Ability to compose and prepare documents such as letters, memoranda, minutes, and reports.
- Ability to learn assigned tasks of limited complexity and variety readily.
- Ability to make arithmetical computations.
- Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines.
- Ability to communicate effectively both orally and in writing.
- Ability to work as part of a team.
- Ability to establish and maintain effective working relationships with colleagues and the public.
- Ability to use initiative to find solutions for simple work-related issues.
MINIMUM EXPERIENCE AND TRAINING
- Five (5) CXC/GCE O Level passes including English Language and Mathematics.
Government Vacancies August 2023
Apply Now
Government Vacancies August 2023
#4 Auditing Analyst
The National Commission for Self Help Limited
Deadline: 09 August 2023
Apply Now
Job Description
The incumbent is required to assist the Internal Auditor in providing risk-based assurance by conducting audit engagements in accordance with the International Standards for the Professional Practice of Internal Auditing (the Standards), relevant accounting standards, and be guided by the policies as outlined in the Commissionâs Internal Audit Policies and Procedures Manual and the State Enterprises Performance Monitoring Manual (SEPMM).
Key and Critical Responsibilities
- Develop and capture understanding of reporting on the appropriateness, effectiveness and efficiency of the system of internal control.
- Analyses business processes to help management understand strategic risks.
- Identify cost savings and improvements in operational effectiveness and efficiency.
- Perform work with some degree of independence which is reviewed by the Internal Auditor through reports, discussions and general observations.
- Conduct audit engagements with an understanding of risk-based internal audit principles.
- Documents breaches and non-adherence of internal policies and procedures, SEPMM, IAS, IFRS, and other governing documents where applicable.
- Liaises with external stakeholders as required.
Performs any other related duties and responsibilities consistent with the job title or position.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to analyse and solve accounting and other related problems.
- Ability to write clear and concise reports.
- Ability to secure and determine facts through investigation.
- Ability to analyse and interpret laws and regulations.
- Effective organizational skills.
- Ability to work independently and with multi-disciplined and cross-functional teams.
- Excellent communication skills (written, oral and interpersonal).
- Proficient in Microsoft Office (Outlook, Word, Excel, Power Point).
- Willing to learn new concepts, is coachable and accountable.
MINIMUM EXPERIENCE AND TRAINING:
- A bachelorâs degree in accounting or a related field from a recognized and reputable institution.
- Completed ACCA Level 2 and/or pursuing ACCA Level 3.
- Pursuing the Certified Internal Auditor (CIA) or related internal audit qualifications will be an asset.
- At least two (2) years in an internal audit role (risk-based assurance).
- Knowledge of the Audit and Exchequer Act of Trinidad & Tobago.
- Any comparable combination of training and experience will be considered.
Government Vacancies August 2023
Apply Now
Government Vacancies August 2023
#5Â Project Manager (Tobago)
The National Commission for Self Help Limited
Deadline: 09 August 2023
Apply Now
Job Description
The incumbent is required to independently manage activities of small to medium-sized projects or manage large and complex projects, ensuring that all the goals and objectives of the project are accomplished within the prescribed timelines and budget. Duties include developing project plans, budget and schedules; implementing project plans; managing and leading project team; monitoring and managing project scope, risks and issues; and reporting on project activities to management and other stakeholderâs dependent on assignment the incumbent may be required to perform some of the full range of duties of the position.
Key and Critical Responsibilities
- Develops and implements project plans /proposals. This includes:
o   Holding meetings with stakeholders to obtain information on business requirements.
o   Determining the scope and deliverables of the project.
o   Identifying the work activities required for successful project completion.
o   Establishing schedules.
o   Preparing budgetary and staffing plans.
o   Identifying and assessing risks and issues.
- Monitors and manages project expenditures to ensure project is completed within budget.
- Manages project schedule to ensure timely completion of the project and milestones.
- Supervises engaged project team.
- Manages project resource allocations.
- Manages changes to project scope, cost, schedule and quality; ensures that all changes are documented and approved.
- Monitors and manages project quality to ensure the deliverables comply with agreed standards.
- Monitors, manages and responds to project risks and issues; recommends and implements solutions.
- Develop monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.
- Provides oversight for contractors /consultants and outsourcing services to ensure compliance with contract; also evaluates their performance.
- Performs project post implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.
- Reviews status and other reports prepared by project personnel.
- Convenes meetings on project matters with management, project staff, contractors/consultants and other stakeholders.
- Performs related work as may be required.
Key Competency
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of project management principles, practices, techniques and procedures
- Knowledge of principles, practices and techniques of Strategic Management Project Cycle Management.
- Knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance
- Knowledge of the government financial rules, regulations and procedures pertinent to programme/project management especially the Public Sector Investment Programme (PSIP)
- Proficiency in the use of Microsoft Office Suite
- Skill in the use of Project Management software
- Skill in Programme/project planning and implementation
- Ability to use the internet for research purposes.
- Ability to use e-Government technology platforms.
- Ability to analyse and evaluate projects and to devise effective methods of evaluation.
- Ability to lead and manage small to medium sized projects, including project team.
- Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.
- Ability to conduct research into programme /project related issues.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationships with project stakeholders, associates, other public services employees and in the public.
MINIMUM EXPERIENCE AND TRAINING:
- Minimum of five (5) yearsâ experience in project management, including a minimum two (2) in leading projects
- Training as evidenced by possession of a recognized University degree in Project Management, Engineering, Information Technology, Management or the Social Sciences, with courses in Project Management, Financial Management, Project Quality or a related area.
Government Vacancies August 2023
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PM: Immigrants take jobs that we donât want.
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