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Administrative Assistant Vacancies 2023, Administrative Assistant Vacancies 2023, Administrative Assistant Vacancies 2023, Administrative Assistant Vacancies 2023
Administrative Assistant Vacancies 2023
#1. Associated Brands Industries Ltd
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To provide administrative support to the Manager by performing day-to-day administrative duties and by organizing and maintaining data, information and records.
PRINCIPAL ACCOUNTABILITES:
- Organize and file incoming and outgoing documents and reports for the Manager.
- Monitor the attendance, punctuality and leave applications of all staff.
- Complete and submit reports monthly.
- Complete and submit payroll information on time.
- Track and record weekly workers’ attendance and leave entitlements.
- Manage inventory and purchase of office supplies and uniforms, placing necessary orders and verifying receipt of supplies.
- Establish and manage paper and electronic filing systems, and procedures for record keeping.
- Coordinate the payment of staff allowances.
- Maintain scheduling and event calendars as required.
- Assist in the preparation of correspondence for workers.
- Assist in the creation and distribution of Company communication.
- Order and distribute uniforms to workers as required.
- Perform any other related functions assigned by the Manager.
Qualifications / Education:
- At least five (5) GCE or CXC ‘O’ Levels including English and Mathematics
- A Diploma in Business Studies
- Proficient in the use of Microsoft Office Suite
Skills / Experience:
- A minimum of two (2) years’ experience in a similar position
- Strong oral and written communication skills
- Sound interpersonal skills
- Excellent time management and critical thinking skills
Administrative Assistant Vacancies 2023
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Administrative Assistant Vacancies 2023
The Administrative Assistant provides administrative, and clerical support to the Accounting Outsourcing Team to ensure efficient operations within the Department.
Key Accountabilities
- Coordinating the updating of client profiles on the inhouse data management system.
- Ensure timely submission of client invoices on close with proper follow-ups.
- Sending client statements and follow-up on accounts receivables for the department.
- Liaise with the Office Coordinators regarding cheque payments to Inland Revenue and tax administration.
- Completing declarations to client folders on the data management system including vat declarations and uploading receipts.
- Assisting with the renewals and addendums to contract engagements and proposals and forwarding accordingly to the next in line.
- Act as the first point of contact for the department as it relates to calls on potential jobs and general information.
- Assist with the data input and follow-ups for the KYC process on the CRM system
- Assist with document management including scanning and shredding of old files, internal drive and in-house accounting system clean-ups.
- Assist with internal office support- signing of client letters, and clearing the departments’ mail-box.
Qualifications and Experience- A ‘Level or CAPE Certification.
- Knowledge of Microsoft Office.
- Excellent written and verbal communication skills.
- 1-2 years’ experience in a similar capacity.
Administrative Assistant Vacancies 2023
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Administrative Assistant Vacancies 2023
The Administrative Assistant reports to the Managing Director and provides him/her with day-to-day administrative support.
Administrative Assistant Job Description
JOB TITLE: Administrative Assistant
REPORTS TO: Managing Director
JOB SUMMARY:
As an Administrative Assistant, you will provide integral support to our Managing Director, acting as the first point of contact for clients and customers, answering incoming calls, and handling correspondence. Your responsibilities will include maintaining efficient office operations by managing appointments, producing reports, tracking expenses, and ordering necessary supplies.
KEY RESPONSIBILITIES:
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Answer Phone Calls and Emails- Act as a point of contact for customers, clients or external companies, so they deal with phone calls and any correspondence that comes into the business, from emails and letters to faxes and memos.
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Produce Reports – Alongside regular administrative duties, monitor and record office workflow and prepare management cheques payments
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Organize Appointments – Organizing meetings and conferences, arranging travel, and managing and coordinating schedules with Senior Staff members to ensure that there are no clashes with appointments.
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Maintain Expenditure Reports – Keep a note of any company expenses and submit or reconcile reports on a regular basis. These are then used at the end of the financial year for producing tax assessments.
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Order Office Supplies – Monitor office stock, such as stationery, and computer equipment and place orders when quantities are getting low or if new equipment or software is required.
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Sewing Room Support – Monitor sewing room processes and act as a quality control liaison within the operational process. Tracking and mapping the sewing room progress.
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Performs any other duties which are incidental or consequential to the above, as may be assigned by the Managing Director.
PREREQUISITES:
Attention to detail, sound judgement, good interpersonal skills, excellent verbal and written communication skills, sound sales strategies and tactics, dependability, integrity, professionalism, confidentiality, reporting skills, ability to work successfully in a fast paced, deadline driven environment, a commitment to professionalism in the conduct of duties, results oriented and proactive, excellent organizational and time management skills, ability to multi-task and prioritize daily workload.
WORKING CONDITIONS:
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Required to work within an office environment
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No or very limited physical effort required
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No or very limited exposure to physical risk
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Work requires attention to detail and a need for accuracy
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Work requires operating in a confidential and deadline driven environment
Administrative Assistant Vacancies 2023
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Administrative Assistant Vacancies 2023
#4. Receptionist, TATIL
Greet all walk in and telephone customer, speak clearly, distinctly with a friendly courteous tone and direct them to the relevant person or department.
Job Summary:
Greet all walk in and telephone customer, speak clearly, distinctly with a friendly courteous tone and direct them to the relevant person or department.
Job Description:
- Answer all incoming calls by the third ring whether or not it is at your desk.
- Take a message on behalf of co- workers when required and ensure messages are delivered to the appropriate person within one hour of receipt.
- Ensure the In and Out Register is signed when leaving and entering the department daily for accountability.
- Ensure all visitors and employee registers are posted daily on clipboards.
- File all daily registers in date order. Ensure Ansa McAl HR attendance is collected weekly.
- Ensure all visitors and contractors visiting Tatil floors, sign in the respectful registers.
- Ensure the Receptionist Standard Operating Procedure (SOP) is updated with all changes implemented to Reception area.
- Ensure external couriers are directed accurately to the appropriate drop box.
- All incoming mail by external Couriers must be received and securely placed in Mail drawer at reception.
- Ensure Couriers sign the Mail delivery book. They must accurately/ legibly log all envelopes of which must be reviewed to ensure accuracy.
- Ensure mail is collected by Admin Office assistant hourly.
- Immediately report any discrepancies in collection to line management.
- Urgent and prompt communication required for cheques, mail marked urgent, Central Bank, and MD’s Office. These collections must be communicated promptly to the Admin Department.
- All incoming cheques and packages for distribution vi reception must be logged by receptionist.
- Carefully check all cheques and packages before being issued to clients.
- Immediately communicate any discrepancies to line management.
Education and Experience Requirements:
- 5 Ordinary Level passes including Mathematics and English.
- 3-5 years of related experience.
- Think quickly and communicate orally with a variety of callers.
- Must be able to handle a high volume of calls.
- Able to multitask and still provide a high level of service.
- Must be able to effectively communicate.
- Applications should have clear speech, good hearing, and strong reading, spelling, and numerical skills.
Administrative Assistant Vacancies 2023
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