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OFFICE OF THE PARLIAMENT VACANCIES, OFFICE OF THE PARLIAMENT VACANCIES, OFFICE OF THE PARLIAMENT VACANCIES, OFFICE OF THE PARLIAMENT VACANCIES
OFFICE OF THE PARLIAMENT VACANCIES
Government of Trinidad and Tobago
OFFICE OF THE PARLIAMENT
JOB DESCRIPTION
CONTRACTUAL POSITION
Job Title: FACILITIES PROJECT OFFICER
Apply Now
Job Summary:
The incumbent is required to ensure that facilities related projects are completed within specified timeframes and budgets to ensure that the goals or objectives of the project are accomplished. Duties include inspecting facilities and equipment for deficiencies; preparing scopes of work and cost estimates; space planning and utilisation; tender preparation; monitoring contractors performing maintenance and repair services; and preparing reports on facilities management activities.
Reports to: Facilities Manager
Supervision given to n/a
Duties and Responsibilities:
- Monitors and supervises contractors performing services related to the maintenance, repairs and upgrades; ensuring that work is completed in accordance with specifications and completes evaluation performance.
- Creates and manages project schedule to ensure timely completion of the project and milestones; in accordance to established workplan.
- Performs facilities and equipment inspections in accordance with schedules to ensure optimal functioning and report any deficiencies identified to management in order to facilitate corrective action.
- Assists in the preparation of budget proposals.
- Drafts and submits scopes of work and cost estimates for projects related to maintenance, repairs, improvements, upgrades and modifications of facilities and equipment.
- Plans utilisation of space and facilities consistent with the requirements of organisational efficiency.
- Assists in the management of a disaster recovery programme and in the provision of facilities security, electronic loss prevention, fire and life safety-related services.
- Assists in the preparation of tender documents and contract speculations in respect of contracted services for facilities and equipment maintenance, repair and upgrades.
- Assists in developing and maintaining an efficient and up-to-date facilities project management information database.
- Supervises junior members of staff.
- Monitors and manages project quality to ensure the deliverables comply with agreed standards.
- Monitors, manages and responds to project risks and issues; recommends and implements solutions.
- Develop monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.
- Performs project post implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.
- Prepares Cabinet Notes, reports, presentation and other documentation for management on project matters; reviews status and other reports prepared by project personnel.
- Convenes meeting on project matters with project staff, contractors/consultants and other stakeholders.
- Performs as an integral member of project teams to provide guidance, direction and advice to ensure sound, client-responsive and innovative performance monitoring/management.
- Drafts monitoring and evaluation sections of proposals as required, adapts and/or develops innovative tools for measurement of progress and achievements of the Ministry/Department/Agency.
- Participates in assessments of new projects/programmes, as needed.
- Represents the Ministry/Department/Agency at meetings, conferences, workshops and other fora as required.
- Responds to call outs or emergency related works as required.
- Performs other related work as required.
Knowledge, Skills and Abilities
Knowledge:
- Knowledge of project management principles, practices, techniques and procedures.
- Knowledge of principles, practices and techniques  of  Strategic
- Management, Project Cycle Management.
- Knowledge of the methods, materials and equipment used in the preventative maintenance and repair of facilities and equipment.
- Knowledge of the principles and practices of Facilities Management.
- Knowledge of building, construction and maintenance work, codes and standards.
- Knowledge of Occupational Safety and Health Act.
- Some knowledge of the principles of office space planning and utilisation.
- Ability to prepare estimates, specifications and budget for facilities maintenance repair and upgrade projects.
- Ability to effectively communicate both orally and in writing.
Skills and Abilities:
- Ability to establish and maintain effective working relationships with fellow employees and members of the public.
- Ability to conduct inspections of facilities and equipment and identify deficiencies.
- Ability to develop and implement facilities and equipment maintenance schedules Proficiency in the use of Microsoft Office Suite.
- Skill in programme/project planning and implementation.
- Ability to use the internet for research purposes.
- Ability to lead and manage small to medium sized projects, including project team.
- Ability to prepare reports and other documents and to maintain records.
- Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.
- Ability to conduct research into programme/project related issues.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.
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Minimum Experience and Training:
- Minimum of two (2) yearsâ experience in facilities and project management.
- Training as evidenced by the possession of a recognised bachelorâs degree in civil/Structural/Constructional/Electrical Engineering or a related discipline or in Management or related discipline from a recognised institution.
OFFICE OF THE PARLIAMENT VACANCIES
Apply Now
OFFICE OF THE PARLIAMENT VACANCIES
Government of Trinidad and Tobago
OFFICE OF THE PARLIAMENT
Apply Now
JOB DESCRIPTIONÂ
JOB TITLE: FACILITIES TECHNICIAN
JOB SUMMARY:
The incumbent is required to make inspections of facilities and equipment to ensure optimal functioning and to perform basic maintenance and repair work. Duties include monitoring contractors/vendors performing contracted services; assisting in identifying health and safety hazards and monitoring the use of facilities and equipment, preparing specifications and estimates; and keeping appropriate records.
Résumé design and construction
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REPORTS TO: FACILITIES OFFICER
SUPERVISION GIVEN TO:
DUTIES AND RESPONSIBILITIES:
- Makes periodic visual inspections of buildings/facilities and equipment to ensure optimal functioning and reports deficiencies to management.
- Troubleshoots, diagnoses and resolves equipment issues, makes necessary repairs, arranges for repairs to be affected or advises management to facilitate corrective action.
- Performs basic maintenance and repairs involving areas such as electrical, carpentry, plumbing and air conditioning.
- Monitors the performance of contractors and vendors engaged in providing contracted services to ensure work is completed according to specifications.
- Prepares specifications for purchase of equipment; also prepares estimates regarding the provision of contracted services.
- Assists in identifying health and safety hazards and with implementing and ensuring compliance with applicable usage policies and standards.
- Provides information to be used in costing and budgetary exercises.
- Provides support with space planning, furniture and equipment acquisition.
- Keeps records and other relevant documentation in respect of all purchases and equipment installed; also assists with the establishment of a facilities management database.
- Prepares reports on matters related to facilities management as required.
- Performs other related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE:
- Knowledge of preventative maintenance pertinent to mechanical equipment, electrical equipment, air-conditioning systems, plumbing and general construction.
- Knowledge of equipment and tools used in preventative maintenance and repair.
- Knowledge of the Occupational Safety and Health Act.
- Some knowledge of facilities management.
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Sweet TnT 100 West Indian Recipes is your kitchen guide to cooking in the Caribbean. Add flavour to your pot and put a smile on everyoneâs faces with the right amount of seasonings, spices and stories about the foods you prepare. This cookbook contains 100 tantalising recipes and full colour photographs of home-cooked meals, street foods, treats and drinks that are known in the West Indies for having particular names, ingredients and preparations.
SKILLS ANDÂ ABILITIES:
- Ability to prepare specifications and estimates pertinent to facilities and equipment maintenance and repair.
- Ability to use/operate equipment and tools used in preventative maintenance and repair.
- Proficiency in the use of Microsoft Office and Microsoft Project.
- Skill in use of personal computers.
- Ability to prepare and maintain records and reports.
- Ability to proactively identify and resolve maintenance issues, and defects in facilities and equipment.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with fellow employees and members of the public.
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MINIMUM EXPERIENCE AND TRAINING:
- Minimum of two (2) years’ experience performing facilities/equipment maintenance and repair work.
- Training as evidenced by possession of a Technician’s Diploma or the equivalent in Civil/Structural/Mechanical/Electric Engineering or related discipline from a recognised institution.
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