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UDeCOTT Administrative Assistant Vacancy, UDeCOTT Administrative Assistant Vacancy , UDeCOTT Administrative Assistant Vacancy , UDeCOTT Administrative Assistant Vacancy
UDeCOTT Administrative Assistant Vacancy
Administrative Assistant
Urban Development Corporation of Trinidad & Tobago (UDeCOTT) Ltd
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Administrative Assistant- Internal Audit Department
The Administrative Assistant provides support to the Senior Internal Auditor as well as other staff by performing a range of administrative and routine office functions that would ensure the efficiency and effectiveness of the Department’s operations and assist in achieving the strategic goals of the department and the Corporation.
Education, Knowledge and Experience
- Associate Degree in Business Administration or related discipline from an accredited academic institution
- Associate Professional Secretary Certificate would be an asset
- Proficiency in the use of Microsoft Office Tools and software relevant to job functions
- Proficiency in the use of routine office equipment
- Minimum of two (2) years’ experience performing similar job functions preferably in a state organization or Government Ministry reporting to a senior supervisory office holder
OR
Equivalent combination of Qualification, Training and Experience
Key Duties & Responsibilities:
- Coordinates and managing the superior’s calendar by arranging appointments and engagements as necessary
- Records, compiles and distributes minutes of meetings, as necessary
- Undertakes follow-up activities regarding the Unit’s work programme and decisions taken at meetings and submits progress reports to superior
- Receives, reviews, sorts and processes departments’ incoming mail in accordance with corporate policy as directed
- Maintains the records management function of the Department – manual and soft copy records – in accordance with approved policies and procedures
- Undertakes research, conducts analysis and compiles data as directed
- Drafts responses to general correspondence of a routine nature including e-mails as required
- Generates and/or modifies a wide variety of documents such as letters, memoranda, minutes, reports, presentations, spreadsheets utilizing appropriate software
- Makes necessary enquiries and organizes travel arrangements for Manager and/or Auditors as necessary
- Performs general clerical duties including photocopying, faxing, binding, distributing mail internally as required
- Monitors housekeeping and submits reports to relevant Department of any deficiencies
- Receiving and screening incoming calls and visitors, determining priority matters and notifying superior accordingly.
- Co-ordinates the planning and management of meetings
Human Resources Responsibility
- Maintains records relevant to employee benefits, expense reports and/or other human resource functions
Inventory Management
- Routinely checks office machinery e.g. clear paper jams from copier; order toner, ink and other supplies; reports any issues to the relevant Department and ensures remedial action is taken
- Maintains inventory of office supplies and appropriate records in accordance with approved guidelines
- Performs any other duties related to the job function as may be assigned
The Office holder will be recruited on a contractual basis and unsuitable applications will not be acknowledged by the Corporation.Kindly upload in a single file copies of relevant academic qualifications inclusive of Cover letter, CV and Proof of Vaccination. Please note that ONLY academic qualifications from accredited instituitions will be accepted.All applications must be submitted by 4.00pm on August 28, 2022. Hard copy applications should be submitted to:Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of SpainPROOF OF VACCINATION AGAINST COVID 19 IS REQUIRED
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