Sweet TnT Magazine Trinidad and Tobago Culture
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To provide support to the Manager Procurement by coordinating, supervising and ensuring all procurement and disposal of property efforts are performed in alignment with NIPDEC’s objectives, corporate policies and procedures; in compliance with local laws and regulations.
DUTIES AND RESPONSIBILITIES:
- General Procurement
- Assists in the implementation, monitoring and compliance of NIPDEC policies and procedures, laws and regulations governing procurement and tendering
- Assists with the development, implementation and review of internal policies and procedures governing procurement.
- Contributes to the development of the Annual Procurement Plan, and the Annual Procurement Performance Report.
- Assists in the development of standard procurement documents, board reports, Cabinet notes and monthly/annual/ad-hoc reports.
- Liaises with the Requesting Managers/Departments to validate risk assessments for each category of expenditure or disposals and make recommendations on the business/procurement strategy to follow.
- Assists in the development and maintenance of an efficient filing system that ensures that procurement, disposal and contract management records are maintained and readily available, including to Internal Audit and to the OPR.
- Ensures that the budget for the acquisition of goods and services has been confirmed prior to the commencement of a solicitation process.
- Leads cross-functional teams as appropriate, for the performance of the procurement function from demand management, preparation of solicitation/tender documents, specifications for equipment/products/substitute materials, inviting, receiving and evaluating of submissions, negotiation, award and management of contracts; as appropriate, sourcing, contracting, transactional purchasing, supplier management and miscellaneous internal procurement support activities and disposal of property.
- Solicits bids/offers from the supply market in a manner determined in the procurement strategy.
- Assists in reviewing bid proposals, preparation and presentation of recommendations for Tenders Committee approval.
- Ensures that contractual documents reflecting the terms and conditions of the approved contract award or disposal are reviewed and finalised with the legal officer.
- Reviews close-out report completed by the Contract Manager/Project Manager and ensures that the report is filed appropriately.
- Assists in the issuance of Standstill Period notices to bidders and in the observance of the Standstill Period.
- Vendor Pre-qualification and Management
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- Oversees the administration of the prequalification process and evaluation of prospective suppliers, including due diligence.
- Oversees the maintenance of NIPDEC’s approved list of prequalified contractors/suppliers/vendors, which is linked to the NIPDEC’s tender portal and the centralised database of the OPR (OPR Depository)
- Compiles feedback from the Property Development, Facilities Management, Central Stores and Corporate teams or any other Team with respect to vendor performance on projects and reports on same, in keeping with stated requirements inclusive of cost and timeframes.
- Assist in developing, implementation and maintenance of a vendor feedback system, prepares reports and makes recommendations to the Head, Procurement for improved departmental efficiency and effectiveness.
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- Dimensions and Scope of Role
- Operates in accordance with NIPDEC’s Delegation of Authority and Responsibility Matrix
- Operates in accordance with current Procurement Laws and Regulations
- Operates with the Policies and Procedures of NIPDEC
Development of Human Capital
- Assists in the development of key performance indicators to measure the performance of the department and its staff.
- Conduct performance evaluations of supervised employees.
- Recommends training and development for the department’s staff.
QUALIFICATIONS AND EXPERIENCE:
Education:
- Bachelor’s Degree in Engineering, Management, Logistics or Supply Chain Management from an accredited academic institution.
- Supplemented by a Master’s Degree in Management or Supply Chain Management or Professional Diploma in the Chartered Institute of Purchasing Supply (MCIPS), Association for Supply Chain Management (CSCP, CLTDO, SCPC) and/or Institute of Supply Management (CPSM)
Experience:
- A Minimum of three (3) years related work experience in Procurement.
- A minimum of two (2) years at supervisory level.
A suitable combination of qualification and experience will be considered.
- Knowledge, Skills and Abilities:
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- Extensive knowledge of the principles, practices, methods and techniques of procurement and disposal management.
- Knowledge of Public Procurement
- Ability to administer the entire procurement process, including developing and issuing of bidding documents, tenders procedures, evaluation of bids, negotiation and monitoring of contracts.
- Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the procurement and disposal or public property.
- Proficiency in the use of Microsoft Office Tools and software relevant to job functions
- Basic knowledge of the principles of fraud detection or forensic analysis.
- Sound investigative, analytical, critical thinking, problem solving and ecision-making skills.
- Ability to function with a high level of professionalism when interacting with external and internal clients
- Ability to “sell” procurement’s value
- Strong Communication Skills. Ability to convey or share ideas and feelings effectively.
NIPDEC Vacancy March 2022
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