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Accounting Assistant Vacancy Tucker Energy
Accounting Assistant Vacancy Tucker Energy
Tucker Energy Services Holdings Ltd.
Apply Now
The Accounting Assistant position is responsible for supporting all aspects of the Finance Department with an emphasis on but not limited to the Accounting Processes.
JOB SUMMARY
The Accounting Assistant position is responsible for supporting all aspects of the Finance Department with an emphasis on but not limited to the Accounting Processes.
EDUCATION
- Minimum of five (5) CXC ‘O’ Level passes including Math, English, Accounts and Principles of Business AND
- Two (2) CXC A’ Level passes including Accounts or a tertiary Diploma / Certification in a related field of study. OR
- Accounting Technician Certificate or equivalent qualification
- Pursuing or completed ACCA.
EXPERIENCE
- Minimum of three (3) years’ experience in a similar Accounting environment. OTHER
- Attentive to detail.
- Appreciation of Business Management Systems.
- Computer Literacy (Microsoft Excel, Word, Power Point, Dynamics or other Accounting software, Online Banking, etc)
- Self-motivated.
- Excellent interpersonal and communication skills (oral and written).
- Ability to work well under pressure and meet deadlines.
- Multi-task oriented.
- Possesses excellent organizational/planning skills.
ACCOUNTABILITY
The Accounting Assistant is directly accountable to the Accountants and has a working relationship with all Department Heads.
FUNCTION, DUTIES AND RESPONSIBILITIES
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FINANCE:
- Understanding and use of Dynamics and other Applications:
- Accounts Payable
- Accounts Receivable
- General Ledger
- Cash Manager
- Purchasing
- Reqlogic
- Payroll Software
- Suppliers’ Invoicing Procedure:
- Understand the Purchasing Procedure and Receipting Procedure for inventory and non-inventory items.
- Suppliers’ Invoicing Process:
- Receive suppliers’ invoices and match with Purchase Order Receipt Report, Purchase Order & Delivery Notes.
- Check quotations, rates and extensions.
- Key in invoices via Dynamics – Accounts Payable – Voucher & Adjustment Screen- print pre-post – verify accuracy.
- Ensure invoices are processed on a timely basis.
- Forward all invoices for Work in Progress and fixed asset purchases / major repairs or replacements to the Accountant for review, prior to posting.
- Make copies of invoices to be re-billed or recharged and forward to relevant personnel.
- Ensure detail Vendor Information including credit limit and number of days payable are entered into the Dynamics Accounting System.
- Prepare journal adjustments and Open Purchase Order Journals associated with the local supplier by 6th of each month. Via Dynamics – General Ledger – Journal Transactions.
- Take action on Local Supplier Statement Reconciliations promptly and respond to supplier queries within one week. Maintain file of all correspondence.
- Accruals should be made for all liabilities which have occurred and for which no invoices have yet been received.
- Payment of Suppliers:
- When necessary, for payment of suppliers monthly after approval from Finance Manager – Select suppliers’ invoices via Dynamics – Accounts Payables – Edit and Select Documents for payment.
- Print Suppliers’ Cheques via Dynamics – Accounts Payables – Checks.
- Attached Suppliers’ Invoices to the relevant Cheques.
- Forward Suppliers’ cheques and relevant backup to two signatories for signing of the cheques.
- After cheques are signed, the original cheque is forwarded to the receptionist for distribution to the suppliers.
- The suppliers’ invoices and copy of cheque are filed in the Local Suppliers’ Payment File.
- Complete the following Banking functions as required:
- To print bank reports via Online banking daily, review for receipts via wire transfers and record of deposits and wire transfers out. To also monitor for unusual / irregular transactions, generally. To report all receipts including wire transfers to the Finance and Administration Manager and Managing Director daily.
- To prepare weekly and monthly summary reports of cash receipts for input into weekly statistics and monthly management reports. To summaries cash received by customer each month.
- To record and deposit all cash/cheque receipts on a daily basis and posts in Dynamics – Accounts Receivable – Payment Application. Prepare Accounts Payable Debit Memos and Credit Memos when necessary. To prepare bank instruction letters for wire transfer of funds for payment to Foreign Suppliers, transfers of funds, etc.
- Process of Cash Manager transactions e.g. bank charges, service fees, loans, cash receipts, transfers, etc.
- Weekly Paid Wages:
- Maintain Weekly Payroll for weekly paid workers. Understand the union agreement for weekly paid workers.
- Processing of additions / deletions, weekly paid wages increases, deductions and amendments, and updating of bonus payments.
- Reconciliation of weekly paid wages changes.
- Preparation of weekly paid wages journals.
- Preparation and processing of weekly payroll data, related journal and bank instructions via Online Banking ACH.
- Understand and calculate accurate records of PAYE, NIS and Health Surcharge Deductions. All remittances must be made by due dates.
- Prepare reconciliations by 15th of each month for the following:
- NIS, PAYE, Health Surcharge, Union Dues, Fringe, Wage accruals
- Review and post weekly paid workers journal after approval by Accountant via Dynamics – General Ledger – Journal Transactions.
- Print and distribute TD4’s and TD1 by February Weekly Payroll.
- Prepare TD4 Reconciliation for submission to BIR before due date.
- Calculate Fringe for weekly paid workers when requested for payment.
- Process voucher via Dynamics – Accounts Payable – Voucher and Adjustment Screen to print Fringe cheques.
- Prepare Fringe Calculation for year-end payment by 15th Jan of the following year.
- To process annual fringe according to collective agreement terms.
Staff Claims-
- Prepare journals by 5th of each month to accrue for:
- Weekly Paid Workers NIS
- Weekly Paid Workers Fringe
- Ensure accurate accounting and deduction of weekly paid workers in accordance with agreements between staff and management.
- Prepare Union Dues for Weekly Paid Workers to be paid before 15th of each month.
- Prepare NIS – NI184 & NI187, BIR and Benefit in Kind before the 15th of each month.
Other
- Management Reports / Listings:
- Prepare analysis on major M&R expenditures as and when requested by the Accountant.
- Ensure that copies of all Fixed Asset purchases are made and filed on a monthly basis.
- Preparation of the following reconciliations by 15th of each month ensuring that all exceptions are explained and action steps documented:
- Bank
- With-holding Tax
- Accrual
- Deferred Expenses
- Prepayments accounts
- Insurance prepayment
- Inventory
- Inventory Deferred Expense
- Any other reconciliation as required
- Purchases ‘Cash on Delivery’ –
- Ensure payments are not made on quotations but bonafide invoices only.
- Ensure that all invoices are approved by the Finance and Administration Manager before processing in Dynamics.
- Cheque payment voucher must be prepared and approved by the Finance and Administration Manager before processing of invoices when required.
- Print and file the following Month End Preliminary Dynamics Reports by 8th of each month as required.
- Schedules
- Journals Listing
- Utility Bills:
- Ensure proper authorization and approval of bills.
- Ensure Utility receipts are filed on a timely basis.
- Ensure correct account coding.
- Copy charges to be re-billed or deducted from employees.
- Assists with the preparation of Audit Schedules to meet the Bank’s and Corporate deadline of 31 March after the Year end.
- To assist the Accountant in his/her day-to-day activities when called upon.
- To file and maintain proper records of all critical information in accordance with International Accounting Standards and the Company’s Act 1995.
Accounting Assistant Vacancy Tucker Energy
Apply Now
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