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TTPOST Employment Opportunities, TTPOST Employment Opportunities, TTPOST Employment Opportunities, TTPOST Employment Opportunities, TTPOST Employment Opportunities
TTPOST Employment Opportunities
CORPORATE SECRETARY/LEGAL OFFICER
Trinidad and Tobago Postal Corporation Limited
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The Corporate Secretary/Legal Officer provides Corporate Secretarial services to the Board of Directors of TTPost.
Job Opportunity
Corporate Secretary/Legal Officer
Division: Office Of The Managing Director
Reports To: Board Of Directors/Managing Director
Position Scope:
The Corporate Secretary/Legal Officer provides Corporate Secretarial services to the Board of Directors of TTPost. The incumbent in this position reports to the Board of Directors while maintaining a dotted line relationship with the Managing Director on a daily basis, Corporate Secretariat/ Head Legal provides support and legal advice generally to the Corporation, including but not limited to Industrial Relations, Contract Management and Corporate Governance.
Responsibilities
- Provides Corporate Secretarial and Corporate Governance advice and service to the Board of Directors of TTPost assuring that the Board meets its obligations in accordance with the Trinidad and Tobago Postal Corporation Act 1999 and other pertinent laws of Trinidad and Tobago.
- Manages the official records and minutes of official meetings of the Board of Directors, and Sub Committees of the Board.
- Ensures the proper maintenance, security and availability of confidential Board documents in accordance with accepted standards.
- Provides high quality, independent advice to the Board of Directors, the Managing Director, and the Management Team on all legal matters.
- Directs and liaises with external Counsel as required and assures that the Corporation’s interests are properly represented in the Courts and other legal fora.
- Regulates, monitors and controls all matters pertaining to the legal management of the Corporation’s properties.
- Co-sign Contracts, Deeds, Memoranda and all other instruments binding the Company and be the custodian of the Company’s seal.
- Liaises with external entities such as the Caribbean Postal Union, Office of the Procurement Regulator, Universal Postal Union and Regulated Industries Commission to ensure the Corporation’s compliance with the relevant legislation and regulations.
- Creates, negotiates, manages and updates the Corporation’s contracts.
- Preparing for and hosting the Annual General Meeting of the Company.
- Identifies, implements, and maintains statutory registers and other Corporation records as required by law and provides related advice to ensure the Corporation meets its statutory requirements.
- Oversees the Records Management function of the Corporation
- Supervises assigned workforce, monitoring, appraising, motivating and disciplining as required.
- Perform other related duties as assigned.
Collections Etc.
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Minimum Requirements & Experience
- Bachelor’s Degree in Law (LL. B)
- LEC / Master of Laws Qualification
- Admission to practice as an Attorney at Law in Trinidad and Tobago (valid Practicing Certificate)
- Associate of the Institute of Chartered Secretaries and Administrators
- At least 8 years’ experience as a corporate secretary that is evidence by practical knowledge of board operations and corporate governance principles.
- At least 5 years’ experience in a management/leadership role
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TTPOST Employment Opportunities
The Procurement Manager/Chief Procurement Officer is responsible for leading the Corporation’s total procurement and disposal of public property efforts, in a manner designed to achieve the objects of the Public Procurement and Disposal of Public Property Act 2015, as amended.
Job Opportunity
Procurement Manager
Division: Office of the Managing Director
Reports To: Managing Director
Position Scope:
The Procurement Manager/Chief Procurement Officer is responsible for leading the Corporation’s total procurement and disposal of public property efforts, in a manner designed to achieve the objects of the Public Procurement and Disposal of Public Property Act 2015, as amended. The Procurement Manager collaborates with department heads and budget holders and develops organizational procurement strategies to support the achievement of the Corporation’s strategic mandate; manages the procurement and disposal functions; develops the Annual Procurement Plan; reports on performance against the Annual Procurement Plan; and makes recommendations for improvements in the performance of the functions.
Key Duties And Responsibilities:
- Analyses annual expenditure and determines spend categories for goods, works and services;
- In conjunction with the Requesting Manager, assesses procurement risks and makes necessary adjustments to spend categories;
- Compiles the Annual Procurement Plan for the forthcoming year for Managing Director approval and onward transmission to the Office of Procurement Regulation (OPR);
- Develops the annual procurement schedule;
- At the end of the fiscal, compiles the annual procurement performance report for consideration by the Managing Director and onward transmittal to the OPR;
- Ensures that procurement monitoring and management systems efficiently record information required for reporting to the OPR;
- Compiles reports required by the OPR;
- Manages the procurement function in accordance with the Approved Procurement Plan;
- Develops standard procurement documents;
- Refines internal policies and procedures to improve integrity, efficiency and effectiveness, in consultation with stakeholders and staff;
- Manages the receipt of bids, bid opening and evaluation processes;
- Prepares monthly management reports;
- Monitors contract execution via the assigned Contract Administrator(s); and
- Monitors, supports, coaches, guides and reviews reports and recommendations from procurement department staff.
Education:
- First Degree in Management or a related field
- Chartered Institute of Purchasing and Supply (CIPS) Level 5, or equivalent supply chain management certificationExperience:
- At least five (5) years experience in the management of the procurement function
- Progressive experience in procurement or a related field;
- Project management, planning and scheduling, portfolio and category management experience will be an asset
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