Tagged: ADMINISTRATIVE, Administrative Officer, Administrative Officer - Property, Career Opportunity, employment, employment opportunity, Full Time, job opportunity, jobs, jobs in trinidad and tobago, tobago, Trinidad, Trinidad and Tobago, TTPOST Vacancy, TTPost Vacancy January 2022, Vacancies, vacancy, work
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January 2, 2022 at 7:14 pm #991534daltonshinParticipant
TTPost Vacancy January 2022, TTPost Vacancy January 2022, TTPost Vacancy January 2022, TTPost Vacancy January 2022, TTPost Vacancy January 2022
TTPost Vacancy January 2022
Administrative Officer – Property
Trinidad and Tobago Postal Corporation Limited
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The Administrative Officer, Property provides administrative support to the Facilities Manager and Property Supervisor in monitoring routine maintenance
Job Opportunity
Administrative Officer- Property
Division: OPERATIONS
Reports To: Facilities Manager
Position Scope:
The Administrative Officer, Property provides administrative support to the Facilities Manager and Property Supervisor in monitoring routine maintenance
Key Duties And Responsibilities:
- Types and prepares various documents, makes copies and maintains related files
- Upkeeps and maintains facilities and maintenance records
- Routes memos, interoffice communication and documents needed for signoffs/approvals throughout the organization as needed
- Screens visitor telephone calls and email, directs to appropriate channels
- Prepares requisitions for the purchase of cleaning products, office supplies, maintenance items and equipment
- Request quotations and communicate with suppliers/ contractors as required
- Receives maintenance requests and offers first-level troubleshooting assistance
- Updates database of Service Request for status, progress and/or completion
- Maintains leasing agreement filing system and computer database
- Assists with coordinating maintenance and maintenance staff throughout the corporation
- Coordinates work request by internal and external stakeholders
- Liaises with Facilities Manager, external contractors and internal departments as necessary to schedule maintenance and repair jobs
- Assists the Property Supervisor/ Facilities Manager conducting site visits to monitor status of routine maintenance projects
- Adheres to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Education:
- Five (5) CXC/GCE O’Levels including Mathematics and English
- Certificate in Facilities Management
- Certificate in Project Management from a recognized institution would be an asset
Experience:
- Two (2) years experience in an administrative role
- An equivalent combination of education and experience
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