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Trinidad and Tobago Postal Corporation Vacancies, Trinidad and Tobago Postal Corporation Vacancies, Trinidad and Tobago Postal Corporation Vacancies, Trinidad and Tobago Postal Corporation Vacancies
The Trinidad and Tobago Postal Corporation (TTPost) offers full-time career opportunities across administrative, financial, customer service, human resources, and information technology sectors. The listing outlines various operational and managerial vacancies available within national postal operations. Candidates gain access to structured government sector employment featuring competitive professional advancement, public infrastructure support, and standardized administrative frameworks. This resource provides updated employment guidance for job seekers navigating public entity recruitment in Trinidad and Tobago.
Key Takeaways
- TTPost provides full-time employment vacancies across administrative, financial, and technical departments.
- Positions cover operational roles ranging from entry-level accounting to executive branch management.
- Applicants must fulfill specific educational and professional qualifications designated for public sector recruitment.
- Detailed application procedures and submission guidelines are accessible through official postal service channels.
National Mail Centre
Work Location: 240-250 Golden Groove Road, PiarcoContact: 868-669-5361About: TTPost is responsible for providing postal, courier and related services throughout Trinidad and Tobago.Trinidad and Tobago Postal Corporation Vacancies
#1 ACCOUNTING ASSISTANT – ACCOUNTS PAYABLE
Trinidad and Tobago Postal Corporation
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Job Description
The Accounting Assistant – Accounts Payable performs a variety of accounting tasks in support of the Accounts Payable function. This includes timely posting of invoices received, processing of payment transactions, the filing and retrieval of supporting documents and reconciliation of assigned vendor accounts.
Key and Critical Responsibilities
Entering of payment information for various transactions in the accounting software system. This includes invoices, rent payments, courier payments, franchise payments, ACH payments and wire transfers. Documents to be date-stamped, signed and filed accordingly.
Processing of payments collation of invoices etc., purchase orders, good received notes and other supporting documentation, ensuring that payments are allocated to the appropriate General Ledger (GL) code and processed in keeping with agreed contract terms where applicable. Invoices to be processed in order of age, starting with the oldest invoice.- Printing of cheques, ensuring signatures per authorised signing limits.
- Updating Cheque Register, including details of cheque number, cheque date, payee, amount.
- Maintenance of registry of all incoming mail, inclusive of invoices, noting due date for payments in keeping with the corporation’s payment terms.
- Prepares security priority mail bags and cheques for franchise delivery, in keeping with specific logging procedures and seals bags securely.
- Files all related documents pertaining to the above duties – i.e. original invoice, copy of purchase order, goods received note, copy of contract and other supporting documents, where applicable.
- Is also responsible for retention, storage, retrieval and purging of documents as required. Documents to be clearly labelled, to assist with archiving and retrieval
- Printing and mailing (by email or fax) monthly statements to selected suppliers
- Resolution of vendor/supplier queries in a timely manner.
- Reconciliation of selected vendor statements against Accounts Payable sub-ledger vendor entries.
- Provides support during external audits, including the retrieval and re-filing of documents requested.
- Archives accounting documents at the end of each financial year.
- Adheres to health and safety rules, regulations and guidelines.
- Other related duties.
Key Competencies
- Familiarity with accounting software applications. Experience in the use of SAGE 50 will be an asset
- Proficient in the use of Microsoft Excel, Word and Outlook
- Ability to interact with a variety of people in a courteous and professional manner, whilst being firm and diplomatic
- Ability to learn quickly and use initiative
- Ability to adapt to different tasks
- Positive and proactive attitude
- Thoroughness and accuracy
- Good verbal and written communication skills
- Team player
- Trustworthiness and confidentiality
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#2 ACCOUNTING ASSISTANT – ACCOUNTS RECEIVABLE, CREDIT
Trinidad and Tobago Postal Corporation
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Job Description
The Accounting Assistant – Accounts Receivable Credit performs a variety of accounting tasks in support of the generation of sales orders and customer invoices, recording of receipts, collection of outstanding monies and allocation of funds received. This includes liaising with customers to obtain payments on overdue accounts, timely and accurate processing of transactions, the filing and retrieval of supporting documents and reconciliation of assigned customer accounts.
Key and Critical Responsibilities
- Preparation of invoices for Hummingbird Express (consignment form/airway bill) and invoices for couriers, ensuring one (1) copy is retained for TTPosts records and that the purchase order is attached.
- Contacting customers by phone/email to collect outstanding debt on delinquent accounts. Maintains daily call log with accurate records and notes, in order to meet collection targets for assigned accounts.
- Allocation of monies received (cash, cheque, Linx, credit card or wire transfer) against customer invoices, using TTPosts accounting software and ensuring a copy is kept as proof of payment (i.e. copy of cheque, linx slip etc).
- Where monies received for P.O. Boxes, a copy of the remittance advice is passed to Sales & Marketing department.
- Where monies received without payment information or remittance advice, customer to be contacted to provide payment information (by email or fax) and an interim note placed in file.
- Where payments are received but no invoice has been generated, funds are to be classified as deferred revenue and escalated to Accounts Supervisor A/R Credit for follow-up with Sales and Marketing Division.
- Generation of Sales Orders for various goods and services sold by TTPost.
- Generation of invoices from Statement of Posting Forms (re Bulk mail parcels etc), ensuring that a copy is kept for TTPost’s records.
- Files all related documents pertaining to the above duties – i.e. copy of receipts, invoices and other supporting documents. Is also responsible for retention, storage, retrieval and purging of documents as required.
- Printing and mailing (by email or fax) monthly statements to customers.
- Reconciliation of selected customer accounts.
- Provides support during external audits, including the retrieval and re-filing of documents requested.
- Adheres to health and safety rules, regulations and guidelines.
Key Competencies
- Ability to interact with a variety of people in a courteous and professional manner, whilst being firm and diplomatic
- Familiarity with accounting software applications. Experience in the use of SAGE 50 will be an asset
- Proficient in the use of Microsoft Excel, Word and Outlooks
- Positive and proactive attitude
- Thoroughness and accuracy
- Good verbal and written communication skills
- Team player
- Ability to learn quickly, use initiative and
- Trustworthiness and confidentiality
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#3 Accounting Assistant Accounts International
Trinidad and Tobago Postal Corporation
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Job Description
The Accounting Assistant, Accounts International performs a variety of accounting tasks and regular review of circulars from the Universal Postal Union, pertaining to this unit in support of the Accounts International function.
Key and Critical Responsibilities
- Collect all outgoing and incoming letter bills CN31/CN33 from the airmail section of the sorting room.
- Input of all relevant data on an excel spreadsheet from the CN31/CN33. This information will be used to verify all Terminal Dues Account CN55/CN56 and provide estimated monthly figures
- Record all terminal dues account CN55/CN56, incoming and outgoing by country in the international accounts ledger and file same.
- Prepare and dispatch all actual Terminal Dues Account CN55/CN56 to designated operators Airmail and Surface Airlifted (SAL).
- Prepare Terminal Dues Statement CN61/CN64 for all receivable countries, verify all incoming statements CN61/CN64. To record same in International Accounts Ledger and file statements.
- Collect all outgoing verification notes CN43 from relevant sections -Parcel Post/Airmail and input data from same
- Prepare missent account CN51 for various countries, this information is obtained from verification notes CN43
- Collect all incoming and outgoing Parcel Post Bill CP86/CP87 Airmail and Surface Airlifted (SAL)
- Input data on excel spreadsheet from the Parcel Bill. This information is also used to provide estimated monthly figures
- Prepare all outgoing parcel post account CP75/CP94, verify all incoming CP75/CP94 from various countries. To record same in the International Accounts Ledger and file bills according to countries
- Collect all incoming and outgoing Express Mail Service letter bills and list CN31/CN33
- Input data from the letter bills and special list CN31/CN33. This information is also used to provide estimated monthly figures
- Sort and file all incoming and outgoing EMS CN31/CN33 by country
- Prepare all actual EMS outgoing account CN55/CN56 for various designated operators. Verify all incoming EMS account CN55/CN56
- Prepare Express Mail Service Statement CN61/CN64 for all receivable countries, verify all incoming statements CN61/CN64.Torecord same in the International Accounts ledger and file statements.
- Prepare and verify all incoming and outgoing A’Decouvert account CN51 from various countries
- Prepare and verify all incoming and outgoing indemnity account CN48 received from Customer Service for the payment of compensation
- Input data on excel spreadsheet from Delivery Bill CN38/CN41 for all incoming and outgoing countries. Sort and file same.
- Verify all incoming airline accounts received. Prepare the same for payment
- Accurate maintenance on the international accounts ledger
- Provide support for audit including retrieval of documents requested
- Resolution of queries from countries in a timely manner
- Adherence to health and safety rules, regulations and guidelines
- Other related duties
Key Competencies
- Proficient use of word processing and spread sheet software applications
- Knowledge of Financial Accounting Systems. Experience in the use of SAGE 50 will be an asset
- Working knowledge of applicable laws and regulations
- Excellent communication and interpersonal skills
- Capable of multi-tasking and meeting deadlines
- Strong attention to detail
- Trustworthiness
- Ability to interact with a variety of people from different countries in a professional manner
- Thoroughness and accuracy
- Ability to learn quickly
- Ability to adapt to different task
- Must enjoy reading
- Team player
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#4 Corporate Secretary/Legal Officer
Trinidad and Tobago Postal Corporation
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Job Description
The Corporate Secretary/Legal Officer provides corporate secretarial services to the Board of Directors of TTPost and general legal advice to the Corporation, including but not limited to contract and corporate governance.
Key and Critical Responsibilities
- Provides Corporate Secretarial advice and service to the Board of Directors of TTPost assuring that the Board meets its obligations in accordance with the Trinidad and Tobago Postal Corporation Act 1999 and other pertinent laws of Trinidad and Tobago
- Prepares for and attends meetings of the Board of Director, ensuring that all related documents and notices are prepared and distributed, including minutes of meetings.
- Participates and actively contributes to the leadership and strategic direction of TTPost as a member of the Senior Management Team
- Leads and directs the Corporate Secretarial, Legal and Records Management Teams in execution and achievement of the Divisions strategic and operational goals, objectives and targets outlined in the Corporations Strategic and Operational Plans
- Identifies, implements and maintains statutory registers and other Corporation records as required by law and provides related advice to ensure the Corporation meets its statutory requirements
- Provides advice to the Managing Director, the Board of Directors and the Management Team on all legal matters
- Directs and liaises with external Counsel as required and assures that the Corporations interests are properly represented.
- Creates, negotiates, manages and updates the Corporations contracts
- Liaises with external entities such as the CPU, UPU and RIC to ensure the Corporations compliance with the relevant legislation and regulations
- Regulates, monitors and controls all matters pertaining to the legal management of the Corporations properties
- Represents the Managing Director at meetings/functions as required
- Chairs and /or actively participates in key committees in the Corporation
- Supervises assigned workforce, monitoring, appraising, motivating and disciplining as required
- Monitors and ensures adherence to health, safety and environmental rules, regulations and guidelines
- Performs other related duties as may be required by the job function
Key Competencies
- Excellent communication skills, both verbal and written
- Strong business acumen and ability to prepare Strategic and Business Plans
- Interpersonal skills
- Team Building Skills
- Organising skills
- Time management skills
- Leadership skills
- Team Player
- Conceptual Thinking
- Results-Orientated
- Analytical Thinking
- Change Management skills
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#5 EXECUTIVE SECRETARY
Trinidad and Tobago Postal Corporation
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Job Description
The Secretary provides senior-level secretarial and administrative support to the Managing Director.
Key and Critical Responsibilities
- Performs secretarial, administrative and clerical duties supporting the confidential, efficient and effective operations of the Office of the Managing Director
- Responds to highly confidential letters and correspondence of a routine and non-routine nature and submits same for approval before dispatching
- Drafts and types departmental correspondence, inclusive of reports and minutes of meetings as directed by the Managing Director
- Keeps the Managing Director and all Managers informed of urgent matters and facilitates a smooth communication flow to Managers within the Corporation
- Records minutes at Management Review Meetings, Senior Management Meetings and other Meetings then transcribes and distributes accordingly as directed by the Managing Director
- Sorts and distributes external mail on a timely basis
- Manages the calendar of the Managing Director
- Performs the role of Secretary to the Tenders Committee in the absence of the incumbent, specifically with respect to opening of bid documents
- Screens visitors and mail directed to the Office of the Managing Director
- Setup and coordinates meetings, conferences and conference telephone calls
- Receives, directs and relays telephone and fax messages
- Establishes and maintains an appropriate records management system in a manner that ensures speedy and accurate retrieval of information
- Co-ordinates the use of the Board Room and makes arrangements for meetings, appointments and schedules as requested
- Liaises and follows-up with Managers to facilitate the timely preparation of reports etc. for the Managing Directors participation at monthly Board meetings
- Makes all business-related travel arrangements (local, regional and international) for Board Members, the Managing Director and all employees, including flight arrangements, visa appointments and collection, hotel accommodation, car rental and disbursement of allowances
- Controls and monitors petty cash for the Office of the Managing Director and the kitchen petty cash in accordance with guidelines
- Responds to routine public inquiries, investigating and crafting responses
- Assists the Senior Management Team with administrative duties
- Liaises with external parties in a professional manner
- Adheres to health and safety rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Proficient in Word Processing, Spreadsheet, and Presentation software applications
- Strong communication skills, both verbal and written
- Time management skills
- Interpersonal skills
- Organising skills
- Confidentiality
- Dependability
- Trustworthiness
- Ability to be proactive and use initiative when necessary
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#6 General Manager Finance
Trinidad and Tobago Postal Corporation
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Job Description
The General Manager, Finance, directs and leads the Finance team to achieve the Divisions Operational Plan objectives and targets in support of the overall goals of TTPost. The GM also monitors and updates key personnel on the performance and viability of the Corporation in accordance with good corporate governance practices and ensures that the Corporation’s assets are not exposed to undue risk.
Key and Critical Responsibilities
- Monitors the performance of the Corporation against the Operational Plan, ensuring that progress against standards/targets and/or deviations from the plan and other strategic trends are reported to Senior Management, the Managing Director and the Board in a timely manner
- Provides the Senior Management Team and the Board with pertinent, concise and timely information, to enable the effective commercial management of the Corporation
- Oversees the production of the Corporations Operational Plan including budget, in accordance with the Postal Corporation Act 1999
- Participates and actively contributes to the leadership and strategic direction of TTPost as a member of the Senior Management Team
- Assists the Managing Director in seeking out new business ventures in accordance with agreed growth strategy
- Directs, leads, and manages the TTPost Finance Team in execution and achievement of the Divisions operational goals, objectives and targets outlined in the Operational Plan
- Ensures the funding, working capital management, debt control, capital investment decisions and Treasury functions are effectively and efficiently carried out
- Ensures that practical and effective financial and accounting policies and procedures are in place in order to mitigate risk and safeguard the Corporations assets and financial resources
- Ensures the provision of an effective and efficient procurement process, and that the most appropriate vendors, suppliers and contractors are used based on procurement best practice including performance and value
- Develops and maintains management information systems & IT infrastructure throughout the Corporation to support business processes, management reporting and decision making and specifically to install an up-to-date computerised financial management system
- Has oversight of the Information Technology department at a strategic level.
- Maintains Finance expenditure within budget, and continuously reviews the Divisions operations to optimize costs
- Implements policies & procedures to prevent revenue leakages
- Ensures that HR policies and practices, and in particular good industrial relations practices, compliant with the collective bargaining process are followed.
- Ensures that the Finance Division is properly resourced to achieve its strategic and operational goals and that the requisite employee performance review, training, development and succession plans are aligned
- Communicates TTPost’s vision, goals and targets to Finance employees, ensuring that Managers operationalise plans into practical performance metrics by department and/or at the individual level
- Supervises assigned workforce, monitoring, appraising, motivating and disciplining as required
- Monitors and ensures adherence to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Excellent skills in financial analysis and management.
- High degree of IT literacy
- Good knowledge of the Financial Administration and Audit Procedures
- Leadership
- Team Player
- Conceptual Thinking
- Result Oriented
- Excellent Communication skills, both verbal and written
- Interpersonal skills
- Team Building Skills
- Organising skills
- Time management skills
- Analytical skills
- Strong business acumen and ability to prepare operational and strategic plans
- Confidentiality
- Dependability
- Trustworthiness
- Flexibility
- Ability to manage change
- A positive attitude, tact and courtesy
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#7 General Manager Operations
Trinidad and Tobago Postal Corporation
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Job Description
The General Manager, Operations directs and leads the Operations functions to deliver quality customer service and to achieve the Divisions Business Plan objectives and targets in support of the overall goals of TTPost.
Key and Critical Responsibilities
- Directs, leads, and manages the TTPost Operations Team in execution and achievement of the Divisions operational goals, objectives and targets outlined in the Business Plan.
- Participates and actively contributes to the leadership and strategic direction of TTPost as a member of the Senior Management Team.
- Maintains expenditure within budget and continuously monitors, reviews and improves the cost-effectiveness of the Operations Division.
- Ensures that approved projects (including the Operations – Capital Investment Plan) are prioritized, evaluated and implemented so that anticipated benefits are accrued.
- Identifies, implements and leverages appropriate technological advances to improve TTPosts service performance and efficiencies
- Ensures that Operations processes, especially those that affect customer satisfaction including on time delivery, Universal service, international mail shipments in/out and security, achieve required standards of performance
- Implements approved policies & procedures to prevent revenue leakages
- Champions and drives the Divisions roll-out of health and safety initiatives, activities, guidelines and best practices, ensuring adherence to requirements
- Ensures that the Operations Division is properly resourced to achieve its strategic and operational goals and that the requisite employee performance review, training, development and succession plans are aligned
- Plans and drives a quality improvement programme throughout the Operations Division
- Ensures that appropriate information systems are in place to support Operations’ decision making
- Communicates TTPost’s vision, goals and targets to Operations employees, ensuring that Managers operationalise plans into practical performance metrics by department and/or at the individual level
- Ensures that HR policies and practices, and in particular good industrial relations practices, compliant with the collective bargaining process, are followed
- Proactively responds to and implements changes to systems, processes and structures as required to mitigate challenges and changes that impact the Operations Division, ensuring timely and effective communication of these changes to affected audiences
- Supervises assigned workforce, monitoring, appraising, motivating and disciplining as required
- Monitors and ensures adherence to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Proven ability to lead and grow the Operations Team
- Significant experience in a Postal or related business would be an asset
- Significant experience in developing and implementing strategies to increase efficiency, maintain quality, and ensure continuous improvement
- Leadership
- Team Player
- Conceptual Thinking
- Result Oriented
- Excellent Communication skills, both verbal and written
- Interpersonal skills
- Team Building Skills
- Organising skills
- Time management skills
- Analytical skills
- Strong business acumen and ability to prepare business and strategic plans
- Confidentiality
- Dependability
- Trustworthiness
- Flexibility
- Ability to manage change
- A positive attitude, tact and courtesy
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#8 General Manager Sales and Marketing
Trinidad and Tobago Postal Corporation
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Job Description
The General Manager, Sales and Marketing directs and leads the Sales and Marketing team to provide customer solutions and achieve the Divisions Business Plan objectives and targets in support of the overall goals of TTPost.
Key and Critical Responsibilities
- Ensures that overall volume, revenue and profit targets are achieved and all key products and services are actively managed
- Participates and actively contributes to the leadership and strategic direction of TTPost as a member of the Senior Management Team
- Maintains expenditure within budget and continuously monitors, reviews and improves efficiencies in Sales and Marketing
- Maximises revenue opportunities, spearheading initiatives to expand TTPost’s market share, and improve customer retention, satisfaction and relationship management
- Ensures that new and potential products are identified and launched and existing products are re-engineered to meet current and likely future market demands
- Ensures the integrity of pricing and discounting structures and processes
- Implements approved policies & procedures to prevent revenue leakages
- Assures an efficient and effective sales process is in place (using appropriate channels to target customers)
- Co-ordinates and works with other relevant internal parties to improve the total customer experience
- Ensures that corporate communications is implemental and promotes TTPost’s positive public image
- Ensures that advertising & promotion programs achieve the specified objectives
- Ensures that Sales and Marketing is properly resourced to achieve its strategic and operational goals and that the requisite employee performance review, training, development and succession plans are aligned
- Communicates TTPost’s vision, goals and targets to Sales and Marketing employees, ensuring that
- Managers operationalise plans into practical performance metrics by department and/or at the individual level
- Ensures that HR policies and practices, and in particular good industrial relations practices, compliant with the collective bargaining process are followed Leads and directs assigned workforce, monitoring, appraising, motivating and disciplining as required Monitors and ensures adherence to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Leadership
- Team Player
- Conceptual Thinking
- Result Oriented
- Excellent Communication skills, both verbal and written
- Interpersonal skills
- Team Building Skills
- Organising skills
- Time management skills
- Analytical skills
- Strong business acumen and ability to prepare business and strategic plans
- Confidentiality
- Dependability
- Trustworthiness
- Flexibility
- Ability to manage change
- A positive attitude, tact and courtesy
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#9 Human Resource Manager
Trinidad and Tobago Postal Corporation
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Job Description
The Human Resource Manager assists the General Manager, Human Resources, in implementing HR strategies, policies and programmes to support the business needs of the Corporation, providing support in the delivery of the full range of human resource services.
Key and Critical Responsibilities
- Assists in formulating, developing and implementing policies, objectives, standards and guidelines pertaining to all human resource matters to achieve the Strategic Human Resource objectives
- Manages the development, implementation and administration of recruitment and selection, manpower planning, and succession processes, coordinating across all Divisions
- Manages the development of the annual training and development plan
- Coordinates the Job Evaluation process and ensures that jobs are assessed and graded
- Implements and maintains a robust Performance Management System that identifies employee potential and training needs at all levels throughout the Corporation
- Develops, reviews and amends the Human Resource and Administrative Policies and Procedures and systems for effective functioning of the Corporation
- Oversees the administration of compensation and benefit reviews and ensures that pay scales are linked to job grades for equitable treatment of employees across the Corporation
- Advises the Management, as well as the leadership of the Corporation, on matters related to the human resources services and practices
- Provides advice and information to employees on Human Resource Policies and Procedures
- Ensures the preparation of required Human Resource management reports
- Manages assigned workforce, monitoring, appraising, motivating and disciplining as required
- Sign off on Job Letters to employees
- Monitors and ensures adherence to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Effective, written, oral and interpersonal communication skills
- Interpersonal and coaching skills
- Team building skills
- Negotiation skills
- Strong analytical, problem solving and organisational skills
- Proficient in Word Processing, Spreadsheet, and Presentation software applications
- Ability to observe and maintain the highest level of confidentiality in an atmosphere, which requires a character of impeccable integrity
- Self motivated, organised and willing to take ownership of responsibilities
- Ability to interact with all levels of employees and external providers with a strong customer service attitude
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#10 Human Resource Officer-Training
Trinidad and Tobago Postal Corporation
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Job Description
The Human Resources Officer, Training coordinates the Training function within the Human Resources Department for the on-going development of the Corporations workforce.
Key and Critical Responsibilities
- Compiles and analyses training needs within the Corporation based on job analysis, performance reviews and regular consultation with managers
- Designs and develops internal training programmes, based on both the Corporation’s and the individual’s needs
- Conducts training programmes as assigned
- Sources and recommends providers for external programmes
- Coordinates the logistics of training programmes including arranging rooms, ordering supplies, etc.
- Monitors and evaluates the quality of training programmes
- Assists managers with developing career plans to identify future training needs
- Assists with employee reward & recognition programme coordination
- Assists in supervising assigned workforce as required
- Facilitates/coordinates the Employee Assistance Programme
- Reviews and implements an orientation programme for new hires and/or eligible employees
- Designs Training manuals for new and/or existing products
- Adheres to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Communication skills, both verbal and written
- Sound knowledge of the theories associated with adult learning, career development and succession planning practices
- Interpersonal skills
- Team Building Skills
- Ability to interpret & document information
- Time management skills
- Confidentiality
- Dependability
- Trustworthiness
- Flexibility
- Positive attitude, tact and courtesy
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#11 HUMAN RESOURCES ASSISTANT
Trinidad and Tobago Postal Corporation
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Job Description
The Human Resources Assistant works alongside the Human Resource Officers assisting with the execution of the Human Resource functions for the attainment of the goals and objectives of the Human Resource Division.
Key and Critical Responsibilities
- Maintains and updates employee records/files including HRIS according to approved policy
- Guides the dissemination of information on Human Resource Policies and Procedures
- Collates and prepares reports as required
- Schedules interviews and prepares interview packages to support the recruitment process
- Assists in the interviewing and recruitment process
- Prepares in draft correspondence; contracts, letters of promotion, internal transfers and other correspondence
- Prepares job letters and Pay Advices
- Assists employees with requests and queries
- Assists in administration of all programmes inclusive of Workmens Compensation, Group Health & Life and NIS
- Prepares Pension and Leave for employees proceeding on retirement
- Assists in the coordination of meetings, prepares minutes, and compiles data for individual cases
- Adheres to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Communication skills, both verbal and written
- Interpersonal skills
- Team Building Skills
- Ability to interpret & document information
- Organising skills
- Time management skills
- Confidentiality
- Dependability
- Trustworthiness
- Flexibility
- Positive attitude
- Tact and courtesy
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#12 Internal Auditor
Trinidad and Tobago Postal Corporation
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Job Description
The Internal Auditor assists the Manager, Internal Audit, in the execution of audit plans and programmes, conducting field audits to improve efficiency, effectiveness, and accountability of management policies, practices and control.
Key and Critical Responsibilities
- Carries out independent and objective risk-based reviews to monitor the operations of TTPost in respect to management policies, practices and controls
- Undertakes audits of all areas of TTPost covering financial, compliance, operational, value for money, performance, strategic and policy audits
- Ensures that all audits are undertaken in line with what is best practice
- Analyses business processes, procedures and activities with the goal of highlighting organisational problems and recommending solutions
- Assesses compliance with the Corporation’s policies and procedures
- Prepares internal audit reports for Managers approval, signature and distribution
- Adheres to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Strong communication skills
- Attention to detail
- Analytical skills
- Ability to deliver results to tight deadlines in a fast paced and dynamic environment
- Confidentiality
- Dependability
- Trustworthiness
- Flexibility
- Ability to manage change
- Self-motivated
- Sense of curiosity
- Initiative
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#13 PROCUREMENT ASSISTANT
Trinidad and Tobago Postal Corporation
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Job Description
The Procurement Assistant is responsible for performing a variety of clerical duties in the assistance with preparation of all procurement Documentation and general procurement tasks for the corporation.
Key and Critical Responsibilities
- Assists in the preparation of Tender Documentation and general procurement tasks
- Liaises with internal and external stakeholders to advance the procurement process
- Compilation and dispatching of Tender Packages, Request for Proposals, Expressions of Interest and Pre-Qualification Documentation together with all pertinent correspondence for approval by all stakeholders
- Review of Tender submissions prior to submission of same for evaluation
- Rendering assistance in the preparation, compilation and dispatching of Tender submissions to Evaluation Committee members and setting meeting date/s for Evaluation Committee Meeting/s
- Sits in at meetings of Evaluation Committees as Recording Secretary and prepares Scoring Sheet and other documentation
- Compiles reports on meetings
- Compiles documentation for pre-tender and site visit meetings
- Assembles Evaluation Reports for approval and signatories of Evaluation Committee members to facilitate Contract Awards
- Maintain procurement documents in a systematic retrievable manner.
- Adheres to health, safety and environmental rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Understanding of general procurement policies and procedures
- Ability to develop filing/documentation and database systems in support of procurement systems management
- Must be a team player and have excellent oral and written communication skills
- Must be able to pay attention to detail and accuracy
- Must be able to work with strict deadlines
- Must be able to function with a high level of professionalism when interacting with external and internal clients
- Confidentiality
- Dependability
- Trustworthiness
- A positive attitude
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#14 PROCUREMENT OFFICER
Trinidad and Tobago Postal Corporation
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Job Description
The incumbent is required to provide support and participate in the implementation of procurement activities and in the provision of related services for the Corporation. Work includes interpreting and applying procurement policies and procedures, conducting research and analyzing procurement data to inform policy development, supervising support staff and providing advice and guidance on procurement related issues.
Key and Critical Responsibilities
- Participates in the provision of procurement services in accordance with the relevant legislation, policies, procedures, rules and regulations.
- Supervises the activities of support staff involved in the provision of the procurement and disposal services.
- Issues tender documents and maintain and update the register of pre-qualified contractors.
- Prepares documentation for pre-tender and site visit meetings
- Implements measures to identify and prevent fraudulent practices.
- Reviews Tender submissions prior to vetting by the Tender Evaluation Committee (TEC)
- Records minutes of the TEC for circulation
- Prepares evaluation reports for approval and signatories of TEC to facilitate Contract Awards
- Solicits quotations and product specifications from suppliers
- Coordinates and schedules the delivery timetable for equipment and service with suppliers/contractors
- Liaises and follows up on the status of issues with internal and external stakeholders to expedite the procurement process and to rectify anomalies and expectations on a timely basis
- Complies status and handover reports upon completion of delivery and acceptance of equipment
- Prepares documents to facilitate payment to suppliers after all checks and balances have been completed
- Adheres to health, safety and environment rules, regulations and guidelines
- Implements measures to identify and prevent fraudulent practices
- Conduct quality control checks to ensure that tender packages, requests for proposals, expression of interest, pre-qualification documentation and other contract deliverables are prepared and dispatched in compliance with contractual arrangements
- Liaises with the Office of Procurement Regulation to obtain advice and guidance on the interpretation and application of procurement and disposal policies, procedures and legislation.
- Provides advice and guidance on matters regarding the application of procurement legislation, policies, procedures, rules and regulations.
- Performs other related duties as required.
Key Competencies
- Working knowledge of procurement methods and procedures, laws, rules and regulations governing the purchasing of items from local and foreign sources
- Excellent oral and verbal communication skills
- Good interpersonal skills/team player
- Attention to detail/excellent accuracy
- Ability to pay attention to detail/accuracy
- Ability to function with a high level of professionalism when interacting with external and internal clients.
Trinidad and Tobago Postal Corporation Vacancies
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Trinidad and Tobago Postal Corporation Vacancies
#15 Purchasing Assistant
Trinidad and Tobago Postal Corporation
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Job Description
The Purchasing Assistant performs a variety of clerical duties to assist in the purchase of materials, equipment, supplies and services.
Key and Critical Responsibilities
- Provides administrative/clerical support to the Purchasing Officer, such as filing and preparation of correspondence
- Ensures that purchasing records are maintained and updated when required; assists with client/creditor/supplier enquiries
- Checks that all received purchase requisitions are filled out accurately and completely, and that accompanying documents comply with the Corporations purchasing policies and procedures
- Assists the Purchasing Officer in the preparation of Purchase Orders and documents; ensures conformance to purchasing policy and procedures
- Assists in the sourcing, evaluating and selecting of preferred purchasing options in terms of quality, price, terms, deliveries and supplier service level (for non-tendered items)
- Assists in the monitoring and coordinating of deliveries of items between suppliers and the Corporation to ensure on time delivery
- Assists in ensuring that items received are in accordance with those specified on the Purchase Order; liaises with TTPost Outlets/Stores department as needed
- Liaises with the accounts department with respect to ensuring timely payment to suppliers
- Visits suppliers on site as needed, to validate product/supplier claims, and to collect deliveries as needed
- Assists in building and maintaining a database of supplier information
- Adheres to health and safety rules, regulations and guidelines
- Performs other related duties that may be required by the job function
Key Competencies
- Proficient use of word processing and spreadsheet software applications
- Experience in Microsoft Access would be an asset
- Capable of multi-tasking and meeting deadlines
- Excellent oral/written communication skills
- Interpersonal skills/Team player
- Works with minimal supervision
- Pays attention to detail
- Ability to function with a high level of professionalism when interacting with external and internal clients
Trinidad and Tobago Postal Corporation Vacancies
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