Procurement Analyst II Vacancy at National Insurance Board

The The National Insurance Board of Trinidad and Tobago (NIB) is seeking to recruit a suitably qualified professional for the position of  Procurement Analyst II

DESCRIPTION

To manage the activities of the procurement and inventory control (stores) departments.

Education Requirements for the position of  Procurement Analyst II

Bachelor of Science Degree in Finance, Accounting or Business Administration

Work Experience Requirements for the position of  Procurement Analyst II

Three years experience in Public Sector procurement or equivalent combination of qualifications and experience.

Experience with a computerized inventory management system.

Knowledge

Extensive knowledge of purchasing methods and procedures (local and foreign), with particular emphasis on public procurement practices

Knowledge of standard concepts, practices, and procedures within contracts administration.

Knowledge of quality assurance practices

Knowledge of serialized inventory tracking (beginning to end)

Knowledge of finance and budgeting would be an asset

Strong computer skills/ high level of computer literacy

Performance Objectives of  Procurement Analyst II

To review, develop and implement purchasing and   contract management instructions, policies and procedures

To ensure the purchasing process employed by organization is in accordance with policy and governing purchasing laws.

To manage tender process

• Review, evaluate and approve specifications (where required) for issuing bids; prepare and distribute all necessary bidding documents to prospective suppliers; open tender boxes
• Evaluate/ request evaluations of supplier tenders and proposals, assess evaluations received and make recommendations for award of contracts.
• Prepare recommendation for submission to Tenders and Tenders Committee and execute required procedures post award

To ensure the specifications for equipment and products are in keeping with OSHA standards.

To develop and execute annual purchase plan for capital goods and services

To utilize formal benchmarking process to determine best practice.

To prepare returns to Ministry of Finance of approved Tenders/ Sub Tender proposals

To prepare Annual Report on contracts awarded for submission to President

To oversee contract administration, follow up and expedite when necessary

To develop and maintain Register of Approved Pre-qualified Contractors, Consultants and Suppliers

To conduct vendor due diligence using internal and external systems

To evaluate quality of delivered commodities; investigate complaints received on supplies and equipment and take appropriate actions to resolve identified problems

Inventory Control (Stores)

To co-ordinate the design and implementation of a computerized inventory system

To review weekly/ bi-weekly inventory re-order reports

To oversee inventory levels to ensure supply availability

To resolve vendor or contractor grievances

To review monthly inventory usage report for use by Management for decision making/ control purposes

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