Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies, Ministry of Foreign and CARICOM Affairs Vacancies, Ministry of Foreign and CARICOM Affairs Vacancies, Ministry of Foreign and CARICOM Affairs Vacancies

      Ministry of Foreign and CARICOM Affairs Vacancies

      Ministry of Foreign and CARICOM Affairs Vacancies

      #1 Business Operations Assistant I (Facilities Unit)

      Salary $5,150–$5,800

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      Job Description

      The incumbent is required to perform a variety of clerical/secretarial and administrative support duties of limited complexity. Work involves assisting in the planning and management of meetings; opening, sorting and routing of mail; maintaining records and files; performing routine accounting duties and generating a wide variety of documents utilising appropriate software. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.

      Key and Critical Responsibilities

      • Assists in the planning and management of meetings, workshops and conferences:

      – prepares agendas;

      – issues meeting invitations;

      – takes meeting notes;

      – distributes minutes to participants;

      – undertakes relevant follow – up action, as directed.


      • Assists in the coordination of travel arrangements by preparing costing, obtaining quotes from travel agencies and performing other related tasks.
      • Maintains file register and filing system in keeping with established systems and procedures.
      • Receives, records, sorts and routes incoming and outgoing correspondence and other documents.
      • Composes and issues routine correspondence; also prepares drafts of more complex correspondence and reports of meetings, conferences etc. as directed.
      • Orders, issues and maintains inventory of supplies and equipment.
      • Assists in the preparation of time-sheets and pay sheets, vouchers, invoices and requisitions; posts entries in journals and ledgers and other routine accounting duties.
      • Files memorandum, letters, reports and other documents.
      • Generates a wide variety of documents such as letters, memorandum, minutes, reports and spread sheets utilising appropriate software.
      • Attends to queries and ascertains the business of callers and visitors and guides them accordingly.
      • Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders.
      • Assists in the preparation of budgetary and expenditure statement by collecting and inputting relevant data as directed.
      • Undertakes basic information gathering, as directed, and compiles data for entry; enters and/or verifies data.
      • Performs other related duties as assigned.
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      Key Competency

      KNOWLEDGE, SKILLS AND ABILITIES

      KNOWLEDGE

      • Knowledge of modern office practices and procedures.
      • Some knowledge of relevant Public Service rules, regulations, instructions and procedures.

      SKILLS AND ABILITIES

      • Proficiency in the use of Microsoft Office Suite.
      • Skill in the use of personal computers.
      • Ability to use e-Government technology platforms.
      • Ability to use the internet for research purposes.
      • Ability to compose and prepare documents such as letters, memorandum, minutes and reports.
      • Ability to learn assigned tasks of limited complexity and variety readily.
      • Ability to make arithmetical computations.
      • Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines.
      • Ability to communicate effectively, both orally and in writing.
      • Ability to work as part of a team.
      • Ability to establish and maintain effective working relationships with colleagues and the public.
      • Ability to use initiative to find solutions for simple work-related issues.

      Links to Jobs in Trinidad & Tobago

      MINIMUM EXPERIENCE AND TRAINING

      • Five (5) CXC/GCE O Level passes including English Language and Mathematics

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #2 Business Operations Assistant I (Pension and Leave Unit)

      Salary $5,150–$5,800

      Apply Now



      Job Description

      JOB SUMMARY

      The incumbent is required to prepare Pension and Leave Records for all current and former employees of the Ministry of Foreign and CARICOM Affairs.  This person is required to work closely with the other Ministries, Departments and Agencies such as Comptroller of Accounts to ensure timely and accurate of processing of employees’ records.

      REPORTS TO: Business Operations Assistant II (direct)

      Senior Human Resource Officer (Indirect)

      SUPERVISION GIVEN TO: N/A

      Key and Critical Responsibilities

      1. Requests from Ministries/Departments and Agencies the information which is necessary for the preparation of Pension and Leave Records
      2. Responds to requests from Ministries /Departments and Agencies for information which is necessary for the preparation of Pension and Leave Records
      3. Prepares Pension and Leave Records on behalf of current and former employees of the Ministry of Foreign and CARICOM Affairs
      4. Responds to Audit Queries on matters relating to Pension and Leave
      5. Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders
      6. Files memorandum, letters, reports and other documents in appropriate files, as required
      7. Performs other related duties as assigned
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      Key Competency

      Knowledge, Skills and Abilities:

      1. Considerable knowledge of Financial Regulations, Instructions
      2. Considerable Knowledge of Civil Service Act and Regulations and Instructions
      3. Considerable knowledge of the Pensions Act and Circulars governing same
      4. Considerable knowledge of Collective Agreements and Rules and Regulations governing payment of increments and grant of leave and other benefits pertaining to the preparation of Pension and Leave Records
      5. Ability to conduct thorough research on personal files
      6. Ability to communicate effectively, both orally and in writing
      7. Ability to establish and maintain effective working relationships with other members of staff and the public
      8. Ability to work as part of a team
      9. Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines
      10. Ability to use e-government technology platforms
      11. Ability to compose and prepare documents such as letters, memorandum, minutes and reports


      Qualifications and Experience:

      1. Five (5) CXC/GCE Levels including Mathematics and English
      2. Considerable experience (3 to 5 years) preparing Pension and Leave Records
      3. Considerable experience of Human Resource, Accounting and Auditing processes in the Public Service

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #3 Business Operations Assistant II (Pension and Leave Unit)

      Salary $8,000–$9,300

      Apply Now



      Job Description

      JOB SUMMARY

      The incumbent is required to verify all Pension and Leave Records prepared by the Business Operations Assistant I for all current and former employees of the Ministry of Foreign and CARICOM Affairs for accuracy and completeness.  The officer is required to work closely with Ministries/Departments and Agencies, such as Comptroller of Accounts to ensure Pension and Leave Records are prepared accurately and in a timely manner.

      REPORTS TO: Senior Human Resource Officer

      SUPERVISION GIVEN TO:  Business Operations Assistant I

      Key and Critical Responsibilities

      • Examine and verify Pension and Leave Records for current and former employees of the Ministry of Foreign and CARICOM Affairs before forwarding to Internal Audit
      • Investigates and responds to queries from the Comptroller of Accounts and other Ministries/Departments and Agencies in the processing of the Pension and Leave Records
      • Prepare and submit documents to Comptroller of Accounts for persons who are due to retire
      • Maintain a database of employees with their retirement dates to ensure timely processing of Pension and Leave Records
      • Performs other related duties as assigned

      Key Competency

      Knowledge

      • Extensive knowledge of the Financial Regulations and Instructions, including the Exchequer and Audit Act
      • Extensive knowledge of the Civil Service Act, Regulations and Instructions
      • Extensive knowledge of the Pensions Act and circulars governing same
      • Extensive knowledge of the Collective Agreements Circulars and other Rules and Regulations governing the payment of increments and grant of leave and other benefits pertinent to the checking of pension and leave records.
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      Skills and Abilities:

      • Ability to communicate effectively both orally and in writing
      • Ability to interpret and understand Circulars, Collective Agreements Rules and Regulations pertaining to pension and leave from Comptroller of Accounts and other Government Ministries, Departments and Agencies
      • Ability to establish and maintain effective working relationships with colleagues and the public
      • Ability to work as part of a team
      • Ability to compose and prepare documents such as letters, memoranda, minutes and reports
      • Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines
      • Ability to use e-Government technology platforms


      Minimum Experience and Training:

      • Extensive experience, 6 years or more, in the processing of Pension and Leave records such as may have been gained by working in Pension and Leave, Human Resource Management, Finance and Accounts, Internal and/or External Audit environment;
      • Training as evidenced by the possession of 5 O’Levels, Accounting qualification; or
      • Possession of a combination of 6 years’ experience and training.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #4 International Relations Officer

      Salary $9,800–$10,300

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      Job Description

      JOB SUMMARY:

      To provide professional and technical support in the implementation of the work programme for the Ministry of Foreign  and CARICOM Affairs. Functions include drafting diplomatic notes, briefs, aide memoirs and other official correspondence, keeping up to date on political, economic and social developments at the national and international levels, participating in meetings and undertaking protocol duties.

      Key and Critical Responsibilities

      Duties and Responsibilities:

      • Drafting speeches and responses to various types of correspondence such as memorandum, letters, diplomatic notes, aide memoirs and country briefs;
      • Undertaking research and preparing briefing documents, including Cabinet Notes;
      • Performing preparatory work for meetings between senior personnel of the ministry and representatives of foreign governments, external agencies and other ministries/departments and write follow up reports as required;
      • Monitoring, assessing and analysing the political and economic developments in countries and regional organisations to such prepare appropriate foreign policy briefs with recommendations;
      • Maintaining contacts with representatives of foreign Governments, the public, private sector and civil society to inform the work of the Ministry;
      • Assisting in the planning, organising and logistical execution of specific official visits that fall within your area of responsibility;
      • Providing support to senior officer(s) in negotiations and participation in meetings;
      • Performing protocol event management functions;
      • Representing the Ministry at functions and meetings or conferences; and
      • Performing other related duties as required.
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      Key Competency

      EDUCATION REQUIREMENTS

      Bachelor of Science Degree (Second Class Honours) in International Relations, International Studies, Economics, International Trade, Political Studies from a recognised tertiary institution.

      REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

      • Working knowledge of the CARICOM Single Market and Economy (CSME), CARICOM and its various organs
      • Working knowledge of the Westminster System of Government and Parliamentary Democracy
      • Working knowledge of Trinidad and Tobago economy and the development pillars
      • Excellent understanding of international relations and specifically the challenges confronting developing countries and small states in particular, operating in a global environment.
      • Knowledge of a foreign language is desirable
      • Knowledge of economic, financial and commercial matters in Trinidad and Tobago
      • Strong interest in protocol, etiquette and diplomacy
      • Ability to take comprehensive notes
      • Good speech writing capabilities
      • Computer literate with a specific working knowledge of Microsoft Office
      • Excellent oral and written communication skills
      • Ability to work as part of a team and also to work with some degree of independence
      • Ability to demonstrate tact and diplomacy
      • Ability to liaise with and maintain working relationships with the public and other Ministry’s officials.


      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #5 Monitoring and Evaluation Officer

      Salary $11,400

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      Job Description

      JOB SUMMARY

      The incumbent is required to establish and implement or assist in the establishment and implementation of Monitoring and Evaluation (M&E) Systems for programmes/projects in a Ministry/Department/Agency.  Duties include formulating programme/project outcomes, performance indicators and data capture systems, assisting in new programme/project development, conducting cost benefits and cost effectiveness analyses, maintaining M&E databases and reporting on M&E activities.  Depending on work assignment, the incumbent may be required to perform some or the full range of the duties of this position.

      REPORTS TO: Director, Monitoring and Evaluation/Monitoring and Evaluation Coordinator or other designated officer

      SUPERVISION GIVEN TO: Support Staff of the Division/Unit

      Key and Critical Responsibilities

      • Performs as an integral member of project teams to provide guidance, direction and advice to ensure sound, client – responsive and innovative performance monitoring/management plans;
      • Drafts monitoring and evaluation sections of proposals as required, adapts and/or develops innovative tools for measurement of progress and achievements of the Ministry/Department/Agency;
      • Designs and implements systems for the continuous monitoring and evaluation of the projects and programmes of the Ministry/Department/Agency;
      • Identifies and designs performance questions, key indicators and targets for each project component and for each level of the objective hierarchy;
      • Collects data on inputs, activities and immediate outputs and reports on their contribution to eventual outcomes;
      • Liaises with and provides monitoring and evaluation information to Central M&E Agencies as required;
      • Conducts field visits to obtain data in order to inform the design of performance monitoring/management plans where necessary;
      • Establishes and maintains monitoring and evaluation information systems or databases and ensures that resources are current, available for employees and widely disseminated;
      • Assists relevant staff of the Ministry/Department/Agency in the development of new projects/programmes, ensuring that all proposals include specific goals, objectives, outputs, indicators, targets and provision for adequate funding;
      • Participates in assessments of new projects/programmes, as needed;
      • Keeps abreast of monitoring and evaluation practices to ensure adherence to international monitoring and evaluation standards;
      • Links or assists in the linking of evaluation findings to policy formulation, planning and budgetary processes of the Ministry/Department/Agency;
      • Prepares and analyses monitoring and evaluation reports for management to assist in its decision – making processes;
      • Represents the Ministry/Department/Agency on various committees and at meetings, conferences, workshops and other fora as required;
      • Reviews and/or prepares Notes for Cabinet and periodic and/or ad-hoc reports on matters related to monitoring and evaluation activities of the Ministry/Department/Agency;
      • Performs other related work as required.


      Key Competency

      KNOWLEDGE

      • Knowledge of monitoring and evaluation methodologies and principles including quantitative, qualitative and participatory approach
      • Knowledge of management principles and practices
      • Knowledge of accountability theories and practices, including methods of implementation
      • Knowledge of logical frameworks and participatory results-based planning, monitoring and evaluation
      • Some knowledge of government policies, procedures, rules and regulations
      • Some knowledge of the principles and methods involved in project management

      SKILLS AND ABILITIES

      • Skill in the use of personal computers
      • Proficient in the use of Microsoft Office Suite
      • Ability to use e-government technology platforms
      • Ability to develop the overall framework for project monitoring and evaluation
      • Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities, effects and impacts
      • Ability to compile and analyse data and prepare comprehensive reports
      • Ability to express ideas clearly and concisely, both in writing and orally
      • Ability to establish and maintain effective working relationships and interact with different stakeholders
      • Ability to use tact and diplomacy in the performance of duties
      • Ability to observe and maintain confidentiality in the performance of duties
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      MINIMUM EXPERIENCE AND TRAINING

      • Minimum of two (2) years’ experience in performing duties related to monitoring and evaluation
      • Training as evidenced by the possession of a Bachelor’s degree in one of the Social Sciences, such as Public Sector Management or Project Management; or in a related field from a recognised University

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #6 Protocol and Conference Services Officer

      Salary $11,400–$12,000

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      Job Description

      To be responsible for administering the state occasions and official programmes for the Protocol Division.  The main responsibilities involve coordinating arrangements for high level visits and for special and ceremonial events.  The position includes establishing and maintaining liaison with Ministerial offices, consular and diplomatic representatives and private sector organisations.

      Key and Critical Responsibilities

      • To assist in the planning and coordinating of detailed programmes for visits to Trinidad and Tobago by Ministers of Foreign Governments, Ambassadors and High Commissioners and other distinguished visitors
      • To assist in planning and coordinating detailed programmes for State visits
      • To research, plan and coordinate arrangements for official Government hospitality functions and events
      • To supervise service providers engaged for hospitality functions to ensure a high level of service
      • To undertake research, investigations, projects as required
      • To undertake duties outside of normal hours on a regular basis
      • To assist in the preparation for international conferences hosted by the Government
      • To ensure that protocol arrangements are in place at ceremonial, official and other events
      • To perform other related duties

      Key Competency

      QUALIFICATIONS AND EXPERIENCE

      • Training as evidenced by a degree from a recognised University.  A Diploma or an approved course of training in International Relations and Events Management would be an asset
      • A professional qualification in Public Relations/Mass Communications supplemented by a Diploma or an approved course of training in International Relations
      • A combination of experience and/or training equivalent to the above.
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      REQUIRED KNOWLEDGE AND SKILLS

      • Knowledge of International Relations and National Affairs
      • Events Management Skills
      • Ability to communicate effectively, both orally and in writing
      • Report writing and/or rapporteuring skills
      • Computer application skills
      • Knowledge of one or more languages
      • Ability to work as part of a team
      • Capacity to initiate and to perform without supervision
      • Poise, good personal appearance.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #7 Multimedia/Social Media Officer

      Salary $11,500–$12,200

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      Job Description

      The incumbent plays a key role in supporting the design and maintenance of dynamic user-friendly websites and social media platforms, integrating diverse multimedia elements for a compelling user experience.

      REPORTS TO: Head – Communications or designated officer

      SUPERVISION GIVEN TO: N/A

      Key and Critical Responsibilities

      • Assists in the development of digital content, including graphics, videos, and written posts for social media, websites, and email campaigns.
      • Helps manage social media accounts, including scheduling posts, engaging with followers, and analysing performance metrics.
      • Aids in the project implementation of traditional and new media initiatives, focusing on effective content preparation, presentation, and prompt specification updates.
      • Assists in the development and implementation of Communications initiatives.
      • Helps create and distribute email newsletters and marketing campaigns.
      • Monitors and reports on digital campaign performance, providing insights and recommendations for improvement.
      • Stays informed about current digital media trends and suggests new ideas for digital media strategies.
      • Performs any other related duties.


      Key Competency

      KNOWLEDGE, SKILLS, AND ABILITIES

      KNOWLEDGE:

      • Familiarity with social media platforms (e.g. Facebook, Twitter, Instagram, Linkedin) and management            tools (e.g, Hootsuite, Buffer)
      • Basic knowledge of graphic design and video editing
      • Basic understanding of website management and SEO principles

      SKILLS AND ABILITIES

      • Strong writing and editing skills
      • Excellent organisational and project management skills, with the ability to prioritise tasks effectively
      • Ability to work collaboratively in a team environment

      MINIMUM EXPERIENCE AND TRAINING

      • Minimum of two (2) years of experience in multimedia design, and social media processes.
      • Training as evidenced by a recognised University degree in Communications, marketing, Multimedia, Digital Media, or a related field.
      • Any suitable combination of experience and training.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #8 Procurement Support Officer

      Salary $12,300

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      Job Description

      The incumbent is required to provide support in the execution of procurement, retention and disposal functions in accordance with the Public Procurement and Disposal of Public Property Act and established procurement procedures.  Duties involve supporting the implementation of the Ministry/Department’s Annual Procurement and Disposal of Property Plan; assisting in the preparation of tender documents; reviewing bid submissions for compliance with procurement legislation; supporting the evaluation process for the award of contracts; and liaising with internal and external stakeholders to facilitate transparent and accountable procurement practices.  the incumbent is also responsible for providing assistance in maintaining the Ministry/Department’s document management system.

      REPORTS TO:  Procurement Officer or designated superior

      SUPERVISION GIVEN TO:  Nil

      Key and Critical Responsibilities

      • Provides support in the implementation of the Annual Procurement and Disposal of Public Property Plan of the Ministry/Department, Inclusive of the gathering and analyses of procurement data, ensuring alignment with the Ministry/Department’s financial budget and its timely publication on the internal website.
      • Assists in drafting tender documents such as invitations for tenders and Request for Proposals, in providing guidance and advice on tendering procedures and in the opening of tenders.
      • Receives and reviews bid submissions to verify consistency with tender invitations, Request for Proposals and compliance with relevant legislation.
      • Provides assistance in reviewing evaluation reports and in the preparation of notes with recommendations for the award of contracts, for submission to the Procurement and Disposal Advisory Committee and approval of the accounting officer, arranges for the issuance of confirmation of the availability of funds, prepares and issues letters of award or rejection to contractors and memorandum to relevant Divisions/Units within the Ministry.
      • Provides assistance in the review of requests for Disposal of Public Property from Divisions/Units within the Ministry/Department, in preparing notes to the Procurement and Advisory Committee for review and approval of the accounting officer, submits file with notes for the recommendation of the Disposal Committee and issues letters/memorandum of approval to the entity.
      • Provides assistance in generating lists of pre-qualified and registered suppliers of goods and services and contractors for the Ministry/Department in the Procurement Depository and the Ministry/Department’s Internal Registry, ensuring compliance with the necessary qualifications, standards and regulatory requirements, maintains and updates same.
      • Provides support in the submission of relevant documents to the Legal Department of the Ministry/Department for the preparation of draft Contract Agreements and in reviewing and providing comments on same.
      • Provides support in the assessment of subject matter experts and other members of the Evaluation Committee and the Procurement Disposal Advisory Committees to ensue suitability and integrity and ability to adhere to ethical standards in procurement and disposal proceedings.
      • Assists in maintaining a document management system to ensure efficient record-keeping and retrieval of procurement, retention disposal and contract management activities, and documents all stages of the procurement and disposal cycles.
      • Provides assistance in the preparation of quarterly reports for review and submission to the Office of Procurement Regulation.
      • Assists in compiling monthly reports to monitor and evaluate effectiveness and efficiency in the application of measurement of tools in the implementation of procurement, retention and disposal functions.
      • Provides assistance in the preparation of notices/memoranda to relevant employees in respect of decisions taken by the Office of Procurement Regulation to ensure the effective implementation of the procedural procurement guidelines.
      • Performs other related duties as required.


      Key Competency

      KNOWLEDGE SKILLS AND ABILITIES

      Knowledge

      • Knowledge of the principles, practices, methods and procedures of procurement, retention and disposal management.
      • Knowledge of legislation, policies, procedures, rules, and regulations related to public procurement and disposal management.
      • Knowledge of research methods, principles and techniques.
      • Knowledge of relevant computer applications, including e-procurement.
      • Basic knowledge of the Financial Regulations and Instructions.

      Skills and Abilities

      • Skills in the conduct of research
      • Time management and organisational skills
      • Ability to work efficiently within time constraints or critical deadlines.
      • Ability to draft clear and precise tender documents and proposals.
      • Ability to review and evaluate bid submissions accurately.
      • Ability to interpret legislation, policies, procedures, rules and regulations pertaining to procurement and disposal of public property.
      • Ability to maintain confidentiality and integrity in the performance of duties.
      • Ability to communicate effectively both orally and in writing.
      • Ability to understand and follow oral or written instructions.
      • Ability to establish and maintain effective working relationships with other members of staff and clients.
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      MIMIMUM EXPERIENCE AND TRAINING

      • Experience in the area of procurement, retention and disposal of public property and training as evidenced by the possession of a Diploma on Business Management, Public Sector Management or a related field supplemented by a Level 4 Diploma in Procurement and Supply or equivalent certification from an accredited institution or any equivalent combination of experience and training.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #9 Specialist Research Officer

      Salary $16,100

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      Job Description

      Responsible for work in the context of the overall functioning of the CSME Unit of the CARICOM and Caribbean Affairs Division of the Ministry of Foreign Affairs.

      REPORTS TO: Director, CARICOM AND Caribbean Affairs Division

      SUPERVISION GIVEN TO: All Staff of CSME Unit

      Key and Critical Responsibilities

      • Conduct research on all aspects of the CARICOM Single Market and Economy (CSME) as outlined in the Ten Key Elements for implementation by the CSME of Trinidad and Tobago.
      • Advises the Director of the CARICOM and Caribbean Affairs Division on all matters relating to the CSME.
      • Monitors other economic integration blocs to identify best practices in respect of the major elements of the Single Market and Economy regime.
      • Compiles briefs and draft speeches on all CSME issues for use at all levels of government.
      • Develops an innovative National Public Education Programme and overseas the roll-out of the programme on the CSME.
      • Supervises the preparation of public educational material.
      • Ensures accuracy of outgoing correspondence, documentation and briefs prior to dispatching.
      • Identifies and analyses all international issues impacting the full implementation of the CSME.
      • Prepares written material to efficiently project the benefits of CSME participation by Trinidad and Tobago.
      • Supervises Staff of the Unit and carries out in-house training in the operations of CSME.
      • Chairs CSME related meetings.
      • Ensures the execution of arrangements for an efficient data management system in line with Ministry’s norms and standards.
      • Functions as the national CSME Focal Point
      • Provides liaison with other Focal points of CSME Members States.
      • Provides local support to personnel of the CARICOM Secretariat and Consultants when in Trinidad and Tobago.
      • Devises an action plan, in accordance with the Revised Treaty of Chaguaramas, for the completion of work programme for the full implementation of the CSME in Trinidad and Tobago.
      • Advises the Director on developments in the region relevant to the implementation of the CSME Member States.
      • Monitors the programme for the removal of Restrictions on Services, Establishment and Capital of Trinidad and Tobago as well as other Member States.
      • Represents the CSME Unit of Trinidad and Tobago selected Regional Meetings as well as at local fora relevant to CSME matters.
      • Investigates complaints from CARICOM nationals as it relates to the exercise of their rights under the CSME.
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      Key Competency

      QUALIFICATIONS AND EXPERIENCE

      • A Master’s degree in international relations or social sciences
      • Extensive (over 8 years) experience with CSME matters
      • Some training in supervisory skills

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #10 Public Procurement Officer

      Salary $16,400

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      Job Description

      The incumbent is required to provide support and participate in the implementation of procurement and disposal activities and in the provision of related services in a Ministry/Department. Work includes interpreting and applying procurement and disposal policies and procedures; conducting research and analysing procurement data to inform policy development; participating in the implementation of Annual Procurement and Disposal Plan; supervising support staff and providing advice and guidance on procurement and disposal related issues.

      Reports to Supervisor Public Procurement

      Supervision given to other Support Staff

      Key and Critical Responsibilities

      1. Participates in the implementation of Annual Procurement and Disposal Pan, programmes and projects to support the overall strategic objectives of the Ministry/Department.
      2. Participates in the provision of procurement and disposal services in accordance with the relevant legislation, policies, procedures, rules and regulations.
      3. Supervises the activities of support staff involved in the procurement and disposal services.
      4. Issues tender documents and maintains and updates the register of pre-qualified contractors.
      5. Implements measures to identify and prevent fraudulent practices.
      6. Updates and maintains the public procurement database of the Ministry/Department which is linked to the centralised database of the Office of Procurement Relation.
      7. Conducts quality control checks to ensure that contract deliverables are provided in compliance with contractual arrangements.
      8. Provides advice and guidance on matters regarding the application of procurement and disposal legislation, policies, procedures, rules and regulations.
      9. Liaises with the Office of Procurement Relation to obtain advice and guidance on the interpretation and application of procurement and disposal policies, procedures, and legislation.
      10. Conducts research and analyses data on performance related issues pertaining to procurement and disposal reports findings and makes recommendations for improvement to the Procurement and Disposal Performance Management System.
      11. Participates in the implementation of the performance management system related to public procurement and disposal.
      12. Participates in the drafting of preliminary budgetary estimates of expenditure for the Procurement and Disposal Unit.
      13. Drafts Notes for Cabinet, circulars, memorandum, manuals and other documents related to procurement and disposal matters.
      14. Performs other related duties.


      Key Competency

      Knowledge

      • Considerable knowledge of the principles, practices, methods and techniques of procurement and disposal management.
      • Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management.
      • Knowledge of research methods, principles and techniques.
      • Knowledge of supply market operations.
      • Knowledge of relevant computer applications, including e-procurement.
      • Basic knowledge of the principles of fraud detection.

      Skills and Abilities

      • Ability to use e-procurement software applications.
      • Ability to use the internet for research purposes.
      • Ability to analyse and evaluate data and identify trends in procurement and disposal management.
      • Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the procurement and disposal of public property.
      • Ability to supervise support staff engaged in the provision of procurement and disposal services.
      • Ability to make decisions within approved policy frameworks.
      • Ability to communicate effectively both orally and in writing.
      • Ability to prepare reports.
      • Ability to exercise tact and diplomacy in the performance of duties.
      • Ability to maintain confidentiality and integrity in the performance of duties.
      • Ability to establish and maintain effective working relationships with associates and other stakeholders.

      Minimum Experience and Training

      Experience in the area of procurement and disposal of public property.

      Training as evidenced by a recognised degree in Management Studies, Public Sector Management, Finance, Law, Economics or Marketing; supplemented by certification in Procurement and Supply, Procurement Management or Supply Chain Management from an accredited institution; or any equivalent combination of experience and training.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #11 Senior Communications Officer

      Salary $18,500

      Apply Now



      Job Description

      The incumbent is required to play a key role in the implementation of the Ministry’s/Department’s corporate communication strategy and programmes. Duties include assisting in the development, implementation and evaluation of these strategies and programmes; taking the lead on citizen engagement, media campaigns, public relations and other communications activities to generate consistent awareness and engagement results with clear targets and priorities and supervising lower-level staff engaged in related work. Depending on work assignment, the incumbent will be required to perform duties in one or more of the Communications functional areas.

      REPORTS TO: MANAGER COMMUNICATIONS 

      SUPERVISION GIVEN TO: COMMUNICATIONS OFFICERS AND OTHER STAFF

      Instructions to Applicants:

      The resume must be accompanied by a cover letter, academic qualifications and other relevant certifications, two (2) work-related references, one (1) personal recommendation, Marriage Certificate where applicable and a Certificate of Character or receipt thereof (not older than 6 months) must be uploaded as a single pdf file (no greater that 10MB in size).

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      Key and Critical Responsibilities

      Strategy and Management

      1. Takes the lead in strategy and programme development for diverse and highly complex communications campaigns, both internal and external, of special significance to the Ministry’s/Department’s work, anticipating critical communications/ public relations issues; contributes to the formulation of public positions on critical issues related to the work of Ministry/ Department.
      2. Develops the Ministry’s / Department’s communication policy and strategy in collaboration with the Ministry’s/Department’s executive team and other relevant senior management members and executes same.
      3. Coordinates the budgeting, planning, direction, coordination, implementation and evaluation of major events and programmes in the Ministry/Department and ensures successful execution.
      4. Liaises and interacts with personnel of the Ministry/Department to ensure that communications policy considerations are adequately integrated into the Ministry’s/Department’s operations.
      5. Identifies stakeholders’ needs and reviews relevant engagement strategies as submitted by staff supervised.
      6. Directs the research, information gathering, editing and writing of communications briefs, proposals and other documents.
      7. Collaborates with others to develop internal and external communications goals for the purpose of identifying audiences for stakeholder engagement efforts and ensuring Ministry/ Department-wide objectives are achieved in the most efficient and timely manner.

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      Product and Events

      1. Promotes a positive image of the Ministry/Department (e.g. communications with district staff, the public and media, including press conferences, newsworthy events, story ideas, district benefits and programs, etc.) to create cooperative working relationships.
      2. Prepares an annual and quarterly programme of public relation activities including but not limited to, lectures, talks, conferences, exhibitions.
      3. Promotes the development of information and activities such as health and wellness, safety awareness and other cultural and workplace – enhancing projects.
      4. Negotiates for space contracts and books event spaces, arranges food and beverages, orders supplies and audiovisual equipment, makes travel arrangements, orders event signs and ensures appropriate decor (floral, linens, colour schemes, etc.) to meet the quality expectations of the Ministry/Department.
      5. Supervises, directs and coordinates the activities of personnel, subcontractors and vendors, as required, to successfully execute all aspects of the event on the scheduled delivery day.
      6. Provides post-event analysis, budget recaps and participant feedback and incorporates learning into future plans,
      7. Researches trends (e.g. policies/procedures; economic/cultural issues; computer/software and facilities technologies; layout/design of-publications, etc.) for the purpose of obtaining knowledge on current issues and advancement practices.
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      Media and Advertising

      1. Provides advice to relevant stakeholders on media-related issues, including but not limited to preparing talking points and media coaching.
      2. Identifies media engagement opportunities and provides media coaching to staff that may interact with the press.
      3. Leads a team that prepares briefs, media releases, advertisements, presentations and drafts or reviews speeches to be delivered by the Minister and other senior personnel of the Ministry/Department.
      4. Leads and coordinates the production of all print and audio-visual communications materials, including, but not limited to newsletters, press releases, advertising and speeches.
      5. Oversees the preparation, production and dissemination of both routine and complex outreach products such as brochures, briefs, press kits, news releases, op-eds/articles, radio/TV broadcasts, PowerPoint presentations, brochures, Q&As, websites and speeches that promote the strategic and timely flow of information and key messages about the Ministry/Department, its policies and operations to key internal and external audiences.
      6. Analyses current events, public comments and press opinions with a view to risk management; advises the Ministry’s/Department’s executive team and staff and clients on trends, news developments, or changing/unexpected circumstances and recommends appropriate strategic responses.
      7. Participates in, plans, coordinates and organises public consultations, conferences, media monitoring, media tours and events, public opinion research activities, public image enhancement programmes, seminars, workshops and similar special events.

      Stakeholder Engagement

      1. Supervises and provides advice and guidance to staff engaged in the performance of protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
      2. Liaises and interacts with personnel of the Ministry/Department to ensure that communications policy considerations are adequately integrated into its operations.
      3. Responds to inquiries from internal and external parties for the purpose of providing information and/or direction.
      4. Initiates and sustains professional relationships with key internal and/or external constituencies including the media, civil society, academia, businesses and governments.
      5. Directs the updating of a database/directory of stakeholders’ contact information, profiles and services,
      6. Communicates with stakeholders for the purpose of informing and/or presenting information through various mediums such as manual and electronic presentations, printed publications, e-mails, web pages, video, blogs and TV spots in compliance with the Ministry’s/Department’s vision, goals and objectives.
      7. Performs other related duties as required.
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      Key Competency

      Knowledge  

      1. Considerable knowledge of current theories and practices in communications research, planning and strategy and the role of mass media.
      2. Considerable knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.
      3. Considerable knowledge of marketing, public relations, advertising, promotion and other communications methods.
      4. Considerable knowledge of modern techniques of news gathering and events management.
      5. Extensive knowledge of key Government policies, National Development Strategies and priorities
      6. Considerable knowledge of digital media management.
      7. Knowledge of protocol procedures.
      8. Knowledge of the Constitution of the Republic of Trinidad and Tobago.
      9. Knowledge of the organisational structure of the Government of Trinidad and Tobago.
      10. Knowledge of Public Administration.
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      Skills and Abilities

      1. Strong proficiency in strategic planning, project design and management
      2. Proficiency in the use of Microsoft Office Suite, advanced web design and communications technologies such as web applications, advanced web design, design/ illustration software and/or databases.
      3. Skill in the use of personal computers.
      4. Skill in conducting research and in conceptual and analytical thinking.
      5. Skill in writing and editing, including a strong command of English.
      6. Ability to use e-Government technology platforms.
      7. Ability to use the internet for research purposes.
      8. Ability to convey complex ideas in an engaging manner with clarity, diplomacy and precision.
      9. Ability to identify communications-related risks and opportunities and to provide timely feedback and advice to management.
      10. Ability to think strategically and to analyse and integrate diverse information from varied sources into conclusions and recommendations.
      11. Ability to plan and organise, including managing the organisation of high – level meetings and events.
      12. Ability to plan and organise programmes/projects, high-level meetings and events, and supervise vendors and lower-level staff.
      13. Ability to work effectively under stress, prioritise, multi-task within tight deadlines and respond to changing demands.
      14. Ability to work independently or in a team.
      15. Ability to establish and maintain effective working relationships with internal/ external partners.
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      MINIMUM EXPERIENCE AND TRAINING:

      1. Minimum of five (5) years’ experience in the field of Communications or Public Relations or Media Relations and or a related field.
      2. Training as evidenced by a recognised University Degree in Communications Studies or a related field or a post graduate qualification in a related field.
      3. Any suitable combination of experience and training.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      #12 Legal Officer II

      Salary $24,000–$25,500

      Apply Now



      Job Description

      The incumbent is required to perform professional legal work in a Ministry/Department.  Duties include appearing in court, providing legal advice and opinions, and drafting legal documents on matters involving the Ministry/Department.  Depending on assignment, the incumbent may be required to perform some or the full range of the duties of the position.

      REPORTS TO: Senior Legal Officer or designated officer

      SUPERVISION GIVEN TO: N/A

      Key and Critical Responsibilities

      • Represents the Ministry/Department in court and before tribunals.
      • Advises on legal issues relating to the administration, interpretation and enforcement of laws relative to the Ministry’s/Department’s operations.
      • Drafts complex legal documents including contracts, leases and agreements.
      • Provides legal opinions and briefs in respect of the complex legal issues.
      • Prepares instructions for submission to state central legal agencies on legal matters involving the state.
      • Performs court cases preparation work such as interviewing witnesses, taking depositions and preparing pre-trial briefs and draft pleadings for filing.
      • Assists in planning, directing, coordinating and formulating legal policies and programmes of the Ministry/Department.
      • Conducts research and analysis, and reports on legal matters pertinent to the Ministry’s/Department’s operations.
      • Conducts or participates in negotiations/consultations with external/internal parties.
      • Participates in or conducts the review of existing legislation, rules and regulations related to the Ministry/Department and recommends/drafts appropriate amendments.
      • Represents the Ministry/Department on committees and meetings.
      • Prepares Cabinet/Ministerial Notes, memorandum, letters and other documents on legal matters.
      • Performs other duties as required.

      Key Competency

      KNOWLEDGE, SKILLS AND ABILITIES

      KNOWLEDGE

      • Considerable knowledge of the Laws of Trinidad and Tobago
      • Knowledge of legal principles and practices
      • Knowledge of the laws and regulations pertinent to the Ministry’s/Departments operations
      • Knowledge of legal drafting principles and practices
      • Knowledge of legal research skills and techniques
      • Knowledge of the court procedures and practices and of rules of evidence

      SKILLS AND ABILITIES

      • Proficiency in the use of Microsoft Office Suite
      • Skill in the use of personal computers
      • Skill in drafting legal documents/instruments
      • Skill in negotiation and mediation
      • Ability to use e-government technology platforms
      • Ability to use the internet for research purposes
      • Ability to analyse and interpret laws and legal issues
      • Ability to present and explain statements of fact and the law, and to argue clearly and logically, orally and in writing
      • Ability to maintain confidentiality
      • Ability to establish and maintain effective working relationships with fellow employees and members of the public.

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      MINIMUM EXPERIENCE AND TRAINING

      • Minimum of four (4) years’ experience as a practicing Attorney at Law
      • Bachelor of Law Degree from a recognised institution
      • Legal Education Certificate or equivalent from a recognised institution
      • Admission to practice law in Trinidad and Tobago

      Ministry of Foreign and CARICOM Affairs Vacancies

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      Ministry of Foreign and CARICOM Affairs Vacancies

      #13 Head, Policy and Planning

      Salary concealed

      Apply Now



      Job Description

      The Head, Policy and Planning organises and directs the work of the Policy and Planning Division in the Ministry.  The incumbent will be responsible for the provision of technical services and advice on policies, systems and procedures relating to the planning, research and evaluation of projects and activities undertaken by the Ministry of Foreign and CARICOM Affairs and its Overseas Missions.  The Head of the Policy and Planning Division will also assist in undertaking strategic planning activities and the preparation of corporate and business plans for the Ministry.

      Key and Critical Responsibilities

      • Plans, coordinates and directs the work programmes and activities of the Policy and Planning Division.
      • Develops a framework to monitor and evaluate the programmes of the Ministry.
      • Advises and provides direction for strategic planning and management for the Ministry.
      • Develops a framework to facilitate and guide service delivery objectives.
      • Assists in the formulation of the Development Programme.
      • Prepares terms of reference, project proposals and implementation plans and schedules.
      • Assists in the development of performance measures for the Ministry.
      • Establishes criteria and benchmarks for assessing and evaluating activities relating to the implementation of projects.
      • Ensures the establishment and maintenance of an information network database system on various categories of data/information and statistics to aid in decision making.
      • Develops networks with key Agencies and other stakeholders to ensure an integrated approach to the achievement of the Ministry’s mandate.

      Key Competency

      EDUCATION REQUIREMENTS AND EXPERIENCE

      • A Master of Science in the Social Science, preferably with Policy Development, Research, Evaluation, Project Management or Public Sector Management.
      • A minimum of five (5) to seven (7) years’ work experience in policy development, planning, research and evaluation.
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      REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

      • Good knowledge of research methods and evaluation techniques and mechanisms.
      • Well-developed knowledge of public policy planning.
      • Good project management skills.
      • Excellent leadership and teambuilding skills.
      • Working knowledge of regulations and procedures governing the public service.

      Ministry of Foreign and CARICOM Affairs Vacancies

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      onn. Google TV 4K Streaming Box (New, 2023), 4K UHD Resolution

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