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Administrative Assistant UTC Vacancy
Administrative Assistant UTC Vacancy
Apply Now
Suitably qualified persons are invited to submit applications to fill the following position: Administrative Assistant (Contract)
General Accountability
The Administrative Assistant is responsible for providing administrative support primarily to the Assistant Vice President (AVP). The incumbent completes various administrative activities in support of the department’s core functions and strategic priorities.
Key Responsibilities
Arrange and co-ordinate department head’s internal and external appointments and meeting schedules
- Maintain calendar of AVP’s meetings and appointments
- Schedule internal/external meetings and appointments, including room bookings, notification of meeting participants, preparation of agendas and meeting materials
Prepare pieces of correspondence/business documents and handling of incoming and outgoing mail
- Compose/prepare correspondence for Manager’s signature to include memoranda, letters, reports, proposals etc.
- Compile research data for the completion of the above business documents
- Sort, record and distribute all incoming mail, determining and escalating priority/sensitive matters as well as completion of preliminary work and/or research
- Prepare outgoing correspondence for dispatching via the internal courier or post
- Assist with the preparation of presentations
Organize department related data
- Establish and maintain effective paper and electronic filing systems
- Maintain a diary system of matters for daily follow-up
- Maintain a list of important internal/external business contacts
Completion of other departmental administrative tasks
- Prepare monthly stationery orders
- Follow-up on log punctuality and attendance report
- Assist in planning and organizing special department events
- Screen and route all incoming calls to other unit managers and arrange callbacks
- Receive visitors to the department and arranging all amenities
The selected candidate must possess the following combination of qualifications, skills, training and experience:
- Passes in five (5) GCE Ordinary Level CXC/CSEC Ordinary Level subjects including English Language and Mathematics at General Proficiency Grades 1, 2 or 3 with a maximum of 2 subjects at Grade 3
- Two (2) GCE/CAPE Advanced Level subjects.
- Minimum of two (2) years’ experience in a similar role preferably at a Financial institution
- Suitable combination of training and experience
- High level of confidentiality and integrity
- Passion for delivering excellent customer service
- Ability to work independently and in teams
- Strong interpersonal, communication and organizational skills
- Ability to analyse and interpret information and data received
- Excellent telephone and office etiquette
- Knowledge of Microsoft Office Suite of Products
- Ability to work in teams
All applications should be submitted no later than March 22, 2021
Administrative Assistant UTC Vacancy
Apply Now
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