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March 5, 2021 at 12:40 pm #976271ejokutoParticipant
Angostura Vacancy March 2021
Angostura Vacancy March 2021
Procurement Officer Angostura Limited
Apply Now
Description
Management of the Vendor Appraisal, Performance Management, Vendor Registration, Master File maintenance and end-to-end Requisition to Purchase Order process for the Group Procurement function.
MAIN PURPOSE OF JOB:
Management of the Vendor Appraisal, Performance Management, Vendor Registration, Master File maintenance and end-to-end Requisition to Purchase Order (Req to PO) process for the Group Procurement function.
DUTIES AND RESPONSIBILITIES:
- Champion the Group’s Procurement Policy and Procedures and provide subject matter expert advice to the company’s employees during the procurement cycle
- Conducts robust checks of all contracts to ensure that both vendor and AHL are in compliance with contractual obligations
- Assesses and report on vendor performance (by comparing actual performance against contract KPIs) for all approved spend
- Manage the reporting of Group procurement spend from approval to project closure via the e-Tender and EPMO systems
- Participate in supplier evaluation process using delivery, quality of goods and services, complete order fulfillment, quality adherence and safety standards as metrics during appraisals
- Collaborate within the procurement function to ascertain the best supplier(s) for the execution of projects
- Communicate with suppliers on performance and provide support for supplier development and/or recognition for supplier excellence
- Analyze all procurement and sub-contracts cost per spend category and per supplier and reconcile against approved project budget. Communicate any cost variance with executing business units and Procurement Manger through the Variation Order Report
- Issue approved supplier evaluation reports to suppliers and monitor/ report progress to the Procurement Manager and respective executing business units
- Ensure Prequalification of vendors within stipulated and approved categories via the Group e-Tender system
- Maintain and manage the Vendor Master File per the Group’s established Procurement Policy and Procedures. Ensure the accuracy and integrity of all data uploaded to the e-Tender database and ERP system for the vendor database repository
- Support the vendor negotiations and contract finalization process as inputs to the vendor performance management framework
- Prepare and issue approved requests for quotations and RFx documents
- Verify that valid quotations and/or Evaluation Reports accompany all approved purchase requisition for timely conversion to purchase order for review and approval by the Procurement Manager and/or by the relevant Financial Authority level
- Collaborate with executing business units on a monthly basis to ensure closure on respective open Purchase Orders. Manage the Purchase Order close out process via a Purchase Order status report
- Expedite and liaise with suppliers / vendors for delivery status updates for the purchases of goods and services, ensuring order fulfillment and delivery on time and to the stipulated location within the stipulated request by date
- Follow up with the Inventory team on arrival notices, requisite customs documentation and clearance of containers
- Reconcile the receipt of all goods through a three (3) stage process (Purchase order, Goods Receive Note, Invoice) to ensure accuracy in quantity, price and specification has been met
- Create variations purchases orders upon the approval of the Procurement Manager and record purchase cost overages
- Strategically coordinate the distribution and receipt of goods with logistics, warehouse and shipping department to ensure final receipt by the end user
- Participate and support the Procurement function in the vendor performance review process
- Produce required monthly or ad hoc reports for the Procurement Manager
- Performs such other related duties as may be assigned by the Procurement Manager
QUALIFICATIONS AND EXPERIENCE:
- Bachelor’s Degree in Business, Engineering, Supply Chain Management/Logistics/Operation Management/ Business Management
- CIPS, CPM, CQM, CQE or Law Degree would be an asset
- At least five (5) years’ experience in a Procurement function
- At least three (3) years’ experience in Supplier Management
- At least three (3) years’ in a customer service environment, a technical or commercial environment together with demonstrated Supply Chain knowledge
- Experience with Procure to Pay (P2P) Management ERP systems
- Experience with Office Productivity Tools, such as, MS Word, MS Excel, MS Power Point
- And/or a combination of qualification and experience
PERSONAL ATTRIBUTES:
- Solutions driven.
- Excellent problem analysis and trouble-shooting skills
- Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
- Ability to coordinate procurement activities in a cross functional work environment
- Good business and oral communication skills
- Ability to work with minimal supervision and complete task within specified time
- Seeks clarification and direction when needed
Ability to:
- Defuse tension among and between team, suppliers and internal customers should it arise
- Establish standards, operating procedures and goals
- Ability to conform to shifting priorities, demands, and timelines through analytical and problem-solving capabilities
- Learn, understand, and apply new technologies
- Effectively prioritize and execute tasks in a high-pressure environment is crucial
Knowledge of:
- Microsoft Productivity Suite
- AHL Procurement Policy and Procedures – will be an asset
- Trinidad Customs & Brokerage
- Vendor and Contract Management Methodologies
- Procurement Act of Trinidad & Tobago
- Dispute Resolution
- Negotiation and Problem solving
- Contract and Purchasing Law
Kindly submit applications on or before March 11, 202
Angostura Vacancy March 2021
Apply Now
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