Phoenix Park Vacancies Jan 2022

Technical Administrator – Supply Chain Management

RECRUITMENT: Technical Administrator – Supply Chain Management 

UNSUITABLE APPLICANTS WILL NOT BE ACKNOWLEDGED

Position Identification

Job Summary

Reporting to the Supply Chain Management (SCM) Supervisor, the Technical Administrator – Supply Chain Management is responsible for conducting data analysis to provide insight to enhance business planning, developing efficient procurement solutions and support senior management with the development and implementation of sourcing strategies. The incumbent has additional responsibility for the effective procurement and delivery of materials and services required by user departments.  The position operates under general direction and supervision and its actions are circumscribed by established rules, regulations and limitations governing the sourcing and procurement functions of the SCM process.  The position is also required to provide related support to the group of companies, its subsidiaries and new business ventures as required.

Dimensions

Phoenix Park Gas Processors Limited engages, from time to time, a series of service providers to deliver a range of goods and services in support of the company’s operations. The cost effective and timely availability of materials and equipment are significant considerations in satisfying the Company’s operational continuity and cost objectives. Such goods and services must be procured and delivered in accordance with pre-determined and agreed specifications, price, quality, quantity, and timeliness as well as such other specifications and statutory requirements which the company may determine and set from time to time.

The position of Technical Administrator – Supply Chain Management is focused on the analysis of data to enhance business planning and the identification of the procurement strategy which can yield the best value, selection of the most appropriate vendors as well as in the negotiation, execution and administration phases of service delivery. To facilitate this, the Technical Administrator – Supply Chain Management conducts market research and provides research data to facilitate the development of appropriate procurement strategies and key performance indicators (KPIs).

Individual’s Safety Responsibility:

It is the responsibility of each employee to protect oneself as well as fellow workers from injury. Work shall be conducted according to established safe practices and procedures. Please refer to PPGPL’s Safety Manual. 

Nature & Scope

The Technical Administrator – Supply Chain Management exercises responsibility for the provision of competitive market and sourcing research, data, information assessments and analysis. In addition, the position has responsibility for timely and cost-effective sourcing and procurement of materials and services required by the Company. The position also has responsibility for developing and implementing quantitative models to improve operating efficiency and reduce cost. The Technical Administrator – Supply Chain Management will participate in performing data analysis and generating monthly ad hoc reports as may be required to address business needs under the mentorship of a senior member of the team.  The position keeps itself constantly apprised of external business developments and opportunities as they affect purchasing and procurement decisions, evaluates such developments and makes recommendations for the selection of the best sources of supply using vendor information on cost, delivery capabilities, after-sales service, payment terms, quality and reliability, among others, as yardsticks for decision making.

Duties & Responsibilities 

-Keeps abreast of market developments, gathers market intelligence, and conducts analysis on supply and demand data to extract the best value for procurement of goods and services.

-Deploys tools to assist in data analytics, market research and conducts routine data audits. Identifies and addresses root causes of problems with data integrity. Identifies and analyzes industry data patterns and demand trends from operational data.

-Develops, establishes, and maintains the SCM Dashboard. Work with the SCM and SMEs in interpreting and analysing data uploaded for the tracking of SCM items.

-Provides support on coordinated sourcing initiatives for departments i.e. internal consultation on the formulation and implementation of sourcing strategies. Coordinates with cross-functional stakeholders to manage the execution of operational plans and minimize supply risks to the business.

-Participates in the development and expansion of company database analysis capabilities and provides expertise through extensive use of relational database and software.

-Conducts analyses on inventory levels to ensure inventory optimization, manage slow and obsolete stock items. Proactively implements process improvements to SCM data analysis and reporting processes.

-Assist with the development and execution of SCM awareness sessions for internal audiences.

-Analyzes requirements to effectively procure goods and services. Collaborates with departments and bidders on specifications and performance requirements to develop procurement strategies yielding cost savings and ensure operational efficiencies.

-Undertakes delegated negotiations to gain favorable pricing, payment and delivery terms, and contract conditions with select vendors to obtain cost-effective, long-term contracts.

-Monitors to ensure compliance with Procurement procedures and authority limitations, awards and administers contracts for the acquisition of specified goods and services.  Develops and maintains strategic alliances with selected suppliers.

-Supports setting benchmarks on performances and productivity and provide timely reporting of operational key performance indicators. Assesses performance of vendors on basis of cost, quality, delivery, and service.

-Performs analytical evaluations of operational activities using various systems, (e.g., Inventory Management System and other Business Technology systems).  Analyzes and reports on parts shortages, and inventory status affecting equipment availability.

Job Specifications

Minimum Acceptable Academic Qualifications

Bachelor’s degree in Industrial Engineering, Supply Chain Management, or Logistics Management, Information Technology or Business Administration or related field of study from an accredited tertiary institution.

AND

Minimum Number of Years of Relevant Experience

Five (5) years’ experience in materials management, procurement environment, manufacturing, or production control. Experience in the petrochemical industry will be considered an asset. 

Specific Skills and Knowledge 

Knowledge of:

• Procurement principles, practices, regulations, and standards related to procurement.
• Material usage, inventory control techniques and planning systems.
  • Strategic sourcing principles and strategies.
  • Negotiation’s techniques.
  • Category Management.
  • Procurement related research and Market Intelligence.

Skills:

• Strong data analytics capabilities, including proficiency in Excel based analytics and pivot tables. Strong use and understanding of data visualization, extraction and/or analysis tools.
• Strong computer proficiency in MS Office applications, MS Project, Warehouse Management System (WMS), Power Bi and Inventory Analysis tools.
• Ability to identify cost reduction opportunities and implement competitive sourcing techniques such as price/cost analysis and negotiation strategies.
• Thorough understanding and experience operating integrated ERP systems e.g. SAP Ariba and Oracle.
• Detailed, systematic, process oriented and process-mapping skills.
• Strong written and verbal communication and customer relation skills.
• Strong planning and organizational skills. Ability to operate within strict deadlines.
• Good critical thinking and analytical skills.
• Initiative, sound judgement, self-motivated, systematic, analytical and creative thinking.
• Proven track record of working in a multi-disciplinary team environment.
• Ability to analyze bills of material to understand key requirements.

Disclaimer

“The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified

HUMAN RESOURCE STAFF RELATIONS & WELFARE OFFICER

RECRUITMENT: HUMAN RESOURCE STAFF RELATIONS & WELFARE OFFICER 

UNSUITABLE APPLICANTS WILL NOT BE ACKNOWLEDGED

Position Identification

Job Summary

The HR Staff Relations and Welfare Officer is responsible for conducting Employee Welfare services, and Case Management. The position functions at the operational level to manage various personnel policies and procedures that affect employees at work and at home. The position also provides support to the HR and HSSS Department in administering related benefit programs, promoting employee health and well-being via employee assistance programs, related educational measures for staff and application of company policies and procedures, specifically with regards to pandemic protocols.

The individual will report directly to the Human Resource Manager with day-to-day activities coordinated and administered by the assigned Human Resource Representative. These activities will be based on the department’s work plan activities and related critical operational requirements. The position is also required to provide employee welfare and related staff relations support to the group of companies, its subsidiaries and new business ventures as required.

In supporting Case Management, the position will be required to be on-call and work on weekends and public holidays as cases are reported. This may also entail extended work hours as required.

Dimensions

The HR Staff Relations and Welfare Officer is responsible for providing reports, administrative and support services to the HR and HSSS functions. This requires an understanding of the entire company’s organisational structure and operations including subsidiaries, department procedures and precedents, organizational protocols, and corporate networks. These functions must be performed in a highly confidential and sensitive manner. 

Individual’s Safety Responsibility:

It is the responsibility of each employee to protect oneself as well as fellow workers from injury. Work shall be conducted according to established safe practices and procedures. Please refer to PPGPL’s Safety Manual.

Nature & Scope

The position has a high interpersonal interface both internal and external to the Company, must evidence accessibility and is expected to draw extensively on elements of the social sciences, including the human resource management discipline in servicing the specified human resource management needs of the company. Externally the position must interface with Medical Institutions/Labs, Company Doctor, Group Nurse and relevant authorities. 

The position has no direct reports, exercises a direct professional service, operates under general guidelines, has access to supervisory assistance, functions within the rules and regulations as prescribed within the Company’s Personnel Policies and Procedures Manual and is bounded by clear performance expectations. The key function of the HR Staff Relations and Welfare Officer is to lead in the co-ordination of the Covid-19 Management System from an Employee Welfare perspective and provide support for the department’s deliverables and projects.

Duties & Responsibilities 

1. Manage Employee Welfare support for Case Management.
2. Provide the necessary research, reporting and administrative support for all activities related to Employee Welfare within the organisation and application/implementation of the company’s protocols as it relates to reporting and managing Covid-19.
3. Organizes and implements comprehensive reports and activities in support of Case Management and Employee Welfare Initiatives.
4. In the absence of the HSSE Case Management Representative, provide support for the continuation of related Case Management services.
5. Provide assistance to the department in the planning and administration of various functional work activities as may be required from time to time.
6. To coordinate Employee case management-staff welfare support regarding Covid-19 reporting.
7. Coordinates medical appointments with PPGPL’s approved Medical Institutions/Labs with regards to PCR testing, and fitness for work for Employees and informs employees of such.
8. Conduct welfare checks on Employees in isolation away from work due to Covid-19 protocols on a regular basis to check on his/her wellbeing.
9. Maintains and updates Surveillance Report for quarantine employees.
10. Maintaining and updating case management data, records and FFW certificates and related covid-19 documents, as it relates to employees.
11. Communicates to employees who have been in isolation when they are authorized to return to work and remind them to complete Health Declaration Form (HDF) and necessary requirements for antigen testing upon return to work.
12. Liaison with HSSS and the company doctor for high-risk assessments and return to work protocols.
13. Coordinate crisis management de-briefing sessions and consultations with the company doctor.
14. Group liaison for Covid-19 related items e.g., Future of Work/Return to Work, BCP Meetings, etc.
15. Support the HR and HSSS Team in handling questions, interpreting, and administering policies and protocols and helping resolve related case management challenges.
16. Coordinates the Employee Assistance Program – Covid-19 related counselling and coaching of staff.
17. Coordinates the company’s annual surveillance medicals, pre-employment medicals and substance abuse testing.
18. Support staff during their absence and their return to work.
19. Works in tandem with Health, Safety, Security and Sustainability to address Employee Welfare concerns; administers programs and provide guidance and clarification to employees as required.

20.Develop the supporting framework and structures to support Case Management; providing support to the HSSS  Department as required, in developing and communicating protocols and operational procedures as it relates to Case Management and Employee Welfare.

Job Specifications

Minimum Acceptable Academic Qualifications

• Bachelor’s Degree in Human Resources Management, Social Sciences, Business Administration, or other related discipline.
• Industrial Relations, Organizational/Industrial Psychology certification would be an asset.

AND

Minimum Number of Years of Relevant Experience 

• Five (5) years relevant practical working experience in a related HR Function.
• Knowledge of labor laws and industrial relations best practices.
• Possess up to date knowledge of COVID-19 requirements and the skills to contribute to PPGPL’s incidents plans and health and safety committee.

Specific Skills and Knowledge

• Excellent verbal and written communication skills.
• High level of professionalism
• Excellent organizational and administrative skills
• Works collaboratively with colleagues and team to achieve organizational goals
• Excellent interpersonal and listening skills.
• Proficient with Microsoft Office Suite or related software.
• Tactful and discrete.
• Engaging and supportive.

Disclaimer

“The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified”