UDeCOTT Vacancies January 2022, UDeCOTT Vacancies January 2022, UDeCOTT Vacancies January 2022, UDeCOTT Vacancies January 2022, UDeCOTT Vacancies January 2022
UDeCOTT Vacancies January 2022
Facilities Manager
Urban Development Corporation of Trinidad & Tobago (UDeCOTT) Ltd
The Facilities Manager provides support to the Divisional Manager in the development and achievement of the strategic goals and objectives of the Division.
Summary:
The Facilities Manager provides support to the Divisional Manager in the development and achievement of the strategic goals and objectives of the Division. He/she is responsible for tactical planning, on-going liaison with the responsible personnel and coordination of maintenance, facility and equipment repairs that would support the strategic objectives of the Corporation, ensuring customer satisfaction in accordance with the Corporation’s Operational procedures and standards.
The incumbent has a critical role in reviewing systems and procedures, cost management initiatives and contract negotiations relative to maintenance.
The incumbent lends support to the Human Resource initiatives of the Corporation and provides guidance and direction to employees as applicable
Education, Knowledge and Experience
Bachelor of Science Degree in Engineering, Facilities Management or related discipline from an accredited academic institution
Master’s Degree in a related subject area will be an asset
Certificate in OSH
Certificate in Project Management will be an asset
Professional membership in a Facilities Management Association
Working knowledge of State Financial Regulations
Working knowledge of procurement process governing state agencies
Excellent analytical skills
Excellent negotiation skills
Excellent communication skills
In-depth knowledge of national building codes
Proficiency in the use of Microsoft Office Tools and software relevant to job function
Eight (8) years’ working experience inclusive of three (3) years’ operating at a managerial level in a facilities management environment
OR
Equivalent combination of Qualifications, Training and Experience
Key Duties & Responsibilities:
Development of Human Capital
Liaises with the HR Department to ensure that applicable HR policies and procedures are implemented
Ensures the on-going evaluation of employee(s) and implements mentoring, coaching, and appropriate training and development where necessary.
Assists in the development of a Divisional Training Plan based on a needs assessment
Management of the Facility
Manages day to day maintenance activities to ensure operations at assigned Facilities are in accordance with contractual obligations and customer service standards
Develops an over-arching maintenance plan for all facilities under area of responsibility to ensure that routine maintenance works are appropriately recorded and scheduled
Contributes to the development and maintenance of a facilities asset management database
Prepares, presents and / or submits Reports/Board Notes/Presentations as directed
Prepares draft budgets and manages the approved budgets for the assigned Facility.
Ensures on-going reviews and updates of the procedures to ensure continued relevance
Works closely with the HSE and Security Departments to ensure HSSE compliance at all facilities
Operational
Reviews service requests, recommends and implements the agreed corrective action
Oversees maintenance and repairs and ensures corrective action is taken in respect of all safety issues
Facilitates OSH Audits and Emergency Evacuation Drills
Liaises with Maintenance Planner & Scheduler to ensure schedules support service standards
Evaluates services and supplies against cost and quality in accordance with established specifications.
Checks and verifies approvals and ensures all activities adhere to documented procedures
Ensures that all financial transactions are undertaken in accordance with approved procedures
Participates in the evaluation and selection process for the engagement of Contractors/Service Providers
Monitors and evaluates the general performance of Contractors/Service Providers on a continuous basis and advises upper management accordingly
Develops and implements a client feedback system and ensures that information received is documented and acted upon in a timely basis
Represents the Corporation at meetings with Clients; takes decisions within limits of authority and undertakes necessary follow-up
Monitors maintenance / repairs to verify completed works are in keeping with manufacturer’s specification, approved scope of works and/or subsequent contract.
Monitors works in progress; ensures costs are managed within budgets and agreed contract
Ensures that accurate and complete documentation are appropriately filed for each maintenance related transaction
Monitors operations at the Facility(s) and submits plans for improvements, including recommendations for effective and efficient cost management
Ensures the records management function is maintained in accordance with approved procedures
Performs any other related duties as are assigned
Key Behavioral Competencies
People Development: Has the ability to create an environment that enables action on the part of employees towards the fulfillment of organizational and individual goals. Is able to assess strengths and weaknesses and provide feedback that would enhance performance.
Governance/ Compliance: Demonstrates and behaves in accordance with company and state policies, rules and regulations.
Problem Solving: Is able to analyze complex data or situations, prioritize key issues; creates insightful solutions to problems and ensures proper execution
Personal Attributes: Uses initiative; has the ability to act with minimum supervision; Demonstrates a high level of confidentiality; Has a consistent pattern of satisfactory attendance with strong work ethics.
Team Player: Performs role assigned in the interest of the team’s success as against individual concerns; Participates in teamwork and conveys sense of appreciation to other team members; allows others freedom to contribute in group projects.
Communication: Has the ability to communicate at all levels in the organization, and with the external stakeholders. Interacts positively with peers and members, willingly and consistently provides information in an easily understood manner that permits and encourages feedback.
Strategic Perspective: Has the ability to contribute to development, execution and monitoring of plans that enable the organization to fulfill its intended/overall purpose.
Customer Focus: Has a strong understanding of the service requirements and the contribution to the success of the business; Ability to manage key relationships and respond promptly to internal and external needs.
The Office holder will be recruited on a contractual basis.Kindly submit copies of relevant academic qualifications inclusive of Cover letters and CV’s. Please note that ONLY academic qualifications from accredited institutions will be accepted.
Proof of vaccination against Covid-19 is required.
All applications must be submitted by 4.00 p.m. on January 17, 2022. Hard copy applications should be submitted to:
Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of Spain
Unsuitable applications will not be acknowledged by the Corporation.
The Human Resource Officer II is required to supervise the payroll function and support the delivery of HRM services by advising on the application and interpretation of existing HRC policies, procedures, rules and regulations.
Summary:
The Human Resource Officer II is required to supervise the payroll function to ensure the smooth running of the HR/Payroll function. The incumbent is required to support the delivery of HRM services by advising on the application and interpretation of existing HRC policies, procedures, rules and regulations. Duties include monitoring, reviewing, evaluating, researching and formulating HRM policies, procedures, systems and programmes, attending meetings and serving on Committees. Dependent on work assignment, the incumbent will be required to perform duties in one or more functional areas as listed below in keeping with the Corporation’s strategic goals and business plans.
Education, Knowledge and Experience
Bachelor’s Degree in Human Resource Management or Management with core courses in HRM from an accredited academic institution
Post graduate training in HRM from an accredited academic institution will be an asset
Certificate in Industrial Relations from an accredited academic institution will be an asset
Working knowledge and application of employment laws and regulations
Working knowledge of the principles and practices of good industrial relations
Working knowledge of OSH requirements
Basic knowledge of accounting principles
Working knowledge of HRIS software capabilities
Extensive Knowledge of public sector policies, procedures, rules and regulations related to HRM; and
Basic Knowledge of research methodologies, principles and techniques.
Minimum of five (5) years’ working experience performing similar duties in a HR environment in a large, diverse organization
OR
Combination of Equivalent Qualification, Training and Experience
Key Functions and Responsibilities
Payroll Supervision
Supervises professional staff and assist in assigning work and determining work schedules;
Ensures that payroll is processed timely and accurately;
Reviews and recommend improvements to existing payroll procedures;
Analyzes payroll problems and provide appropriate resolutions;
Assists in addressing payroll related queries;
Maintains employee confidence and protect payroll operations by keeping information confidential.
Liaises with software service provider to ensure relevant updates are undertaken
HR Planning and Consulting
Assists in monitoring the strategic direction of the Corporation, forecasting manpower requirements and developing relevant manpower Plans;
Conducts research and utilizes supporting data in the analysis and evaluation of information for the preparation of HRM related policy documents, briefs, working papers, presentations etc.
Collects, compiles and verifies data on human resource matters to contribute to the development of HRM policies and procedures;
Continuously reviews current human resource practices, policies, procedures and systems and recommends remedial action that should be pursued to ensure compliance with current laws, rules and regulations;
Assists in the development, coordination and implementation of Organizational Development and Change Management practices through collaboration/consultation with key stakeholders;
Develops job descriptions and revises same on an on-going basis to ensure relevance;
Provides professional and technical advice to Line Managers/Staff on the specifics of the HRM functions and regulatory framework; and
Interprets HRM policies and procedures to assist staff with queries and concerns.
Recruitment, Selection and Placement
Advises on the approved recruitment and selection policy of the Corporation;
Reviews policy from time to time for continued relevance to the needs of the Corporation;
Coordinates and supports the execution of recruitment and selection activities such as shortlisting, interviewing, compiling final interview summary and conducting reference checks;
Performs research for the development of structures selection techniques and best practice; and
Prepares reports, Board/HRC Notes, internal notes and other documents as required.
Learning and Development
Conducts training and development needs analyses and contributes to the development of customized training programmes, serves as facilitator and/or lectures in specific areas of competence;
Develops and delivers employee orientation programmes in collaboration with Heads of Department;
Reviews, analyses and evaluated Training Plans submitted by Heads of Department and provides feedback;
Assesses the suitability of candidates for participation in training programmes, makes recommendations for participation and evaluates training effectiveness;
Assesses training providers and makes recommendations for procurement.
Performance Management
Advises on the interpretation and application of performance management policies, procedures and guidelines;
Reviews performance management policies, procedures and guidelines and makes recommendations for and participates in formulating changes;
Tracks the completion of performance appraisal reports for staff;
Engages with supervisors/managers to ensure full compliance with performance management principles and practices;
Coaches and trains supervisors / managers in the administration and application of the Corporation’s approved performance management system;
Collates information on identified gaps in employee performance based on completed performance appraisal reports and makes recommendations for remedial training and the subsequent re-evaluation of the employee’s performance post training.
Compensation and Benefits Management
Advises on the interpretation and application of compensation and benefits policies, procedures, rules and regulations as are applicable;
Assists in the review of compensation/benefits policies, procedures, rules and regulations, recommends and participates in formulating changes;
Assists in the conduct of compensation surveys by designing data collection instruments, collecting, collating and analyzing data and making appropriate justification;
Makes recommendations relevant to the compensation packages to be offered to contract employees;
Attends meetings and serves on committees as necessary;
Industrial Relations/Employee Relations
Assists in the development of procedures and guidelines for handling employee grievances and disciplinary processes;
Provides advice and support regarding the management of IR matters;
Assists in the development of and provides support for employee relations projects.
Human Resource Information Systems
Assists in the implementation of HRIS and undertakes activities for its on-going maintenance;
Ensures that the extraction and encoding of employee related information onto HRIS is accurately done;
Performs monthly and ad hoc audits on HRM databases to ensure accuracy, reliability and integrity of data;
Provides training and support to staff on HRIS related issues;
Generates reports (new hires, leave usage, time and attendance, training and development) as required by the Senior Manager, Human Resources;
Advises management on organizational policy matters related to the HRIS;
Liaises with software service provider to ensure relevant updates are undertaken.
Budgets
Liaises with Line Managers and assists in the preparation of the Departmental Payroll budgets in the required format and within pre-determined timeframes;
Assists in the preparation of departmental training budgets.
Leave Administration
Conducts audits on leave spreadsheet to ensure accuracy and transparency;
Conducts audit to ensure that the employee leave file accurately reflects leave taken by the employee.
Health Plan Coordination
Manages the Corporation’s Group Health Plan;
Ensures that new employees who have been confirmed are placed on the Corporation’s Group Health Plan;
Coordinates and arranges meetings with service provider as needed;
Liaises with other insurance health providers regarding new proposals and recommends any amendments to existing plan or change in service provider.
Punctuality and Attendance
Conducts quarterly audits on punctuality and attendance at the Corporation;
Reviews monthly punctuality reports completed by the Human Resource Assistant and Human Resource Officer I before submission to Managers/Supervisors;
Assists in undertaking leave audits to ensure that leave forms are completed to account for absences.
Record Management/File Maintenance
Reviews and implements records management systems
Maintains records of HR related critical decisions;
Creation of HR related files inclusive of Employee Relations file;
Reporting Functions
Assists in the analyses of the HR metrics to allow for measuring HR partnership and decision-making
Prepares, submits and/or presents reports as necessary
Assists in preparation of Board Notes on HR matters for the consideration and approval of the Human Resource Committee/ Board of Directors
Performs any other duties related to the job function as may be assigned
Dimensions and Scope of Role
Operates within the Policies and Procedures of the Corporation
Responsibility for the Payroll and Training Budgets
Operates within the relevant Laws and Regulations
Operates in accordance with Agreements and Employment Contracts
Key Behavioral Competencies
People Development: Has the ability to create an environment that enables action on the part of employees towards the fulfillment of organizational and individual goals.
Strategic Perspective: Has an understanding of issues, competitive markets and challenges in the wider business environment in the context of delivering short-term value; Ability to deliver results which add value to the department and to the Corporation.
Workload Management: Ability to contribute to determining measurable goals and objectives; Maintains focus on attaining high levels of performance and achieving results. Plans, prioritizes and organizes time and tasks to meet deadlines. Achieve objectives in an efficient and cost-efficient manner.
Integrity: Displays honesty, and credibility in relationships and work situations, consistent with the Corporation’s values and principles e.g. sets good example, ethical conduct.
Governance/ Compliance: Demonstrates and behaves in accordance with the principles of transparency and accountability in accordance with laws, state and organizational policies and procedures.
Communication: Has the ability to communicate in a logical and organized manner at all levels in the organization. Willingly and consistently provide information in an easily understood manner that permits and encourages feedback.
Supervisory Skills: Create an environment that motivates employees towards organizational and individual goals. Ability to engage, convince and inspire others. Willingness to enable, authorize or legitimize action of subordinates. Is able to assess strengths and weaknesses and provide feedback that would enhance performance.
Problem Solving: Is able to analyze complex data or situations, prioritize key issues; creates insightful solutions to problems and ensures proper execution
Personal Attributes: Uses initiative; has the ability to act with minimum supervision; Demonstrates a high level of confidentiality; Has a consistent pattern of satisfactory attendance with strong work ethics.
Customer Focus: Has a strong understanding of the ‘gold’ standards service requirements and the significance to the success of the business; Willingness to respond promptly to internal and external needs.
The Office holder will be recruited on a contractual basis.
Kindly submit copies of relevant academic qualifications inclusive of Cover letters and CV’s. Please note that ONLY academic qualifications from accredited institutions will be accepted.
Proof of vaccination against covid-19 is required.
All applications must be submitted by 4.00 p.m. on January 17, 2022. Hard copy applications should be submitted to:
Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of Spain
Unsuitable applications will not be acknowledged by the Corporation.
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