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Ministry of Homeland Security, Ministry of Homeland Security, Ministry of Homeland Security, Ministry of Homeland Security
Ministry of Homeland Security Vacancies
#1 Communications Officer
Ministry Of Homeland Security
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Job Description
The incumbent is required to contribute to the achievement of the communications targets of the Ministry/Department and assist in monitoring their implementation. Duties include coordinating media relations strategies, producing and disseminating materials for communicating information about the Ministry/Department and its services; coordinating the content of the intranet or external website and the production of a quarterly newsletter; disseminating reports and publications; and maintain an updated database of contacts and an effective communication system within the Ministry/Department. Depending on work assignment, the incumbent will be required to perform duties in one or more of the Communications functional areas.
Key and Critical Responsibilities
Strategy and Measurement
- Assists in tracking developments in the Ministry/Departments sector nationally and globally.
- Participates in the design, organisation and implementation of a creative and effective Marketing/Communications Strategy, including content management for the Ministry/Departments digital media and that it is adequately integrated into the Ministry/Departments Operations.
- Participates in the preparation and execution of programmes geared towards educating and informing the Public.
- Conducts research and utilises other data to analyse and evaluate information to prepare policy documents, briefs, working papers and presentations.
- Assists with relevant research, including but not limited to the conduct of interviews to determine the success and outreach of Information Programmes and initiates corrective action as appropriate.
- Assists in identifying stakeholders’ needs and proposes relevant engagement strategies.
- Liaises with Media Services to monitor print and electronic media to keep the Ministry/Department informed of developments within the Communications environment.
- Interprets HR policies and procedures to assist clients with queries and concerns.
- Prepares communications reports, Cabinet/Ministerial Notes, internal notes and other documents.
Product and Events- Develops and implements marketing, media placement and distribution strategies for the Ministry/Department.
- Assists in the production of literature formats such as booklets, posters, and brochures for public outreach and sensitisation.
- Assists in the development of information and activities such as health and wellness, safety awareness and other cultural and workplace-enhancing projects.
- Performs day-to-day management of the intranet site through the use of a Content Management System, including design, content and technical functions, to ensure that it is useful for staff and that content is up-to-date, accurate and consistent with the Brand Identity Guide.
- Develops and manages internal communication activities involving, engaging, and informing all employees, utilising appropriate communication tools.
- Prepares, develops, writes, and edits content for the intranet, staff newsletter, team briefings, noticeboards, and other internal communications channels, as well as for project briefs.
- Maintains and regularly updates a detailed calendar of events for the Ministry/Department.
Media and Advertising- Develops a Media Strategy for each announcement, launch or significant media event.
- Organises and manages press, radio, and television interviews.
- Writes a variety of communications (e.g. press releases, personal interest stories, newsletters, etc.) for the purpose of keeping the media and public informed of the activities of the Ministry/Department.
- Coordinates collateral completion, printing, and distribution to selected media representatives.
- Drafts appropriate responses to adverse publicity.
- Undertakes research on current digital media technology and marketing and communications trends to improve Ministry/Department communications.
- Monitors national, regional, and international news to identify evolving trends and opinions which may impact the work of the Ministry/Department.
- Monitors media scanning databases and redirects any issues to the relevant authorities.
- Provides media summaries and alerts on breaking news.
Stakeholder Engagement- Performs protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
- Assists in identifying stakeholders’ needs and proposes relevant engagement strategies.
- Contributes to the implementation of stakeholder engagement strategies including citizen engagement and events management.
- Develops, manages, and controls procedures for all internal and external correspondence.
- Researches and assembles information for members of the public.
- Distributes relevant educational material on the activities of the Ministry/Department.
- Creates and updates a database/directory of stakeholders contact information, profiles and services.
- Performs other related duties as required.
Key Competencies
- Knowledge of current theories and practices in communications research, planning and strategy, and the role of mass media.
- Knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.
- Knowledge of marketing, stakeholder engagement, citizen engagement, public relations, advertising, promotion and other communications methods.
- Knowledge of modern techniques of news gathering and release.
- Knowledge of key Government policies, National Development Strategies, and priorities
- Some knowledge of the Constitution of The Republic of Trinidad and Tobago;
- Some knowledge of the organisational structure of the Government of Trinidad and Tobago;
- Knowledge of modern techniques of news gathering/event management.
- Knowledge of protocol procedures
- Skills in project implementation
- Skill in the use of personal computers.
- Ability to use e-government technology platforms.
- Ability to use the internet for research purposes.
- Ability to plan, organize and supervise the work of support staff.
- Ability to communicate at a high level, both orally and in writing.
- Ability to establish and maintain effective working relationships with colleagues, members of the media and the public.
- Proficiency in the use of Microsoft Office Suite
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#2 Electronic Monitoring Officer I
Division within the Ministry of Homeland Security
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Job Description
Our organisation is seeking qualified Trinidad and Tobago nationals to fill the position of Electronic Monitoring Officer I
Key and Critical Responsibilities
- Candidates would be required to:
- Monitor and record data/information in accordance with authorised operational procedures;
- Identify, flag, and report details of significance as required;
- Maintain accurate and secure records of designated activities;
- Operate and maintain equipment and software assigned and used in the execution of duties;
- Ensure all activities are carried out in strict compliance with established protocols, legal frameworks, and confidentiality standards;
- Support the preparation of reports to facilitate effective decision making;
- Coordinate with technical and analytical personnel as required; and
- Perform all other related duties.
Key Competencies
- Candidates would be required to have:
- Strong technical aptitude and ability to operate with specialised software packages;
- Excellent listening and note-taking skills;
- Ability to handle confidential information;
- Ability to remain focused for extended periods of time;
- Strong attention to detail and ability to maintain accuracy under time constraints;
- Ability to work on rotating shifts, including nights, weekends, and public holidays;
- Ability to work independently or as part of a team.
Successful candidates should possess:- Must have at least five (5) O Level passes (including English and Mathematics) and two (2) A Level/CAPE passes;
- Experience in internet security, Transmission Control Protocol (TCP)/Internet Protocol (IP) and networking would be an asset;
- Proficiency or working knowledge of a second language will be considered an asset.
- Please submit your Curriculum Vitae to EmployTT along with two (2) references from persons who are not members of your family.
- Prospective candidates are also required to include a passport sized photo with their application.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#3 Graphic Designer
Ministry Of Homeland Security
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Job Description
The incumbent is required to create and produce images, logos, layouts for magazines, newsletters, brochures and other print pieces for the visual conceptualisation and graphic design of projects for the Ministry /Department.
Key and Critical Responsibilities
- Produces a wide range of visual material in support of communications programmes, using a range of current software such as In design, Adobe Photoshop and Illustrator, and Quark Xpress.
- Conceptualises, designs, and lays out all artwork such as press advertisements, storyboards, flyers, brochures, booklets, file covers, posters, t-shirt prints, programmes, and illustrative designs.
- Creates and oversees product design and booth displays.
- Assists in the development of creative concepts as required.
- Advises on the use of relevant materials such as photos and special boards in order to produce final artwork/displays that are suitable in quality and look.
- Oversees the production of external work including pre-press, printers, and designers to ensure that required standards are met.
- Attends meetings as required.
- Prepares digital artwork for offset reproduction.
- Prepares Portable Document Format (PDF) files.
- Manages the proper filing and backup of digital artwork.
- Produces audio-visual presentations and takes photographs at Ministries/Departments events.
- Performs other duties related to the core functions of the position.
Key Competencies
- Knowledge of web usability and graphic design principles and techniques.
- Knowledge of the tools, equipment and materials used in graphic design production.
- Good understanding of an organizations structure as it pertains to the website/intranet information architecture.
- Skill in the use of Microsoft Office Suite, Desktop Publishing software and other software such as Adobe, Photoshop and Illustrator and Quark Xpress.
- Skill in the use of the equipment, tools and materials utilized in graphic design production.
- Ability to translate ideas into graphic expressions and to create original graphic art design.
- Ability to use multimedia creatively.
- Ability to work within set timelines.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with colleagues and members of the public.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#4 Legal Research Officer
Ministry Of Homeland Security
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Job Description
The incumbent is required to perform work involving the conduct of research related to the laws and legal issues pertinent to the operations of the Ministry. Duties include preparing legal documents and developing and maintaining a repository of documents on legal matters. Dependent on assignment, the incumbent may be
required to perform the full range or some of the duties listed.Key and Critical Responsibilities
- Conducts research on legal issues relating to the Ministry’s/Department’s operations and prepares written opinions, working papers and reports thereon.
- Undertakes extensive review of legal documents, instruments and other material identifies issues and proposes amendments.
- Prepares briefs and preliminary drafts of legislative legal material pertaining to the Ministry’s portfolio.
- Develops and maintains an up to date repository of laws, judgements, contract precedents and other related material pertinent to the Ministry’s operations.
- Contributes to the review and formulation of recommendations to amend legislation pertinent to the Ministry.
- Assists in the drafting of Cabinet/Ministerial Notes on legal matters.
- Assists in the drafting of legal documents such as contracts, agreements, opinion and briefs; and prepares memoranda, letters and other documents.
- Represents the Ministry on committees and at meetings, conferences and workshops.
- Liaises with other divisions and external agencies regarding the work of the Division.
- Copies and collates relevant documents.
- Performs other duties as assigned.
Key Competencies
- Considerable knowledge of legal research principles and techniques.
- Knowledge of the Laws of Trinidad and Tobago.
- Knowledge of the laws and regulations pertinent to the Ministry’s operations.
- Knowledge of legal drafting principles and practices.
- Knowledge of the court procedures of Trinidad and Tobago.
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Ability to use e-Government technology platforms.
- Ability to use the internet for research purposes.
- Ability to conduct legal research work of varying complexity.
- Ability to analyse and interpret law and legal issues.
- Ability to present and explain statements of fact and the law orally and in writing.
- Ability to maintain confidentiality.
- Ability to establish and maintain effective working relationships with fellow employees and members of the public.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#5 Communications Manager
Ministry Of Homeland Security
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Job Description
This incumbent is required to develop, implement, direct, and evaluate the Ministry’s/Department’s communications stakeholder engagement and marketing strategies and programmes, including citizen engagement, public relations, media relations, digital content, and the Ministry’s/Department’s identity/image programme. Duties include planning, organising, directing, and coordinating the work of staff engaged in the performance of related activities. Duties also include using communications as a vital component of the overall change management programme in support of the Ministry’s/Department’s initiatives amongst internal stakeholders and to inform clients, employees and the general public of initiatives and policies of the government and of the Ministry/Department.
Key and Critical Responsibilities
- Plans, organises, directs, and coordinates the work of staff engaged in the provision of Communications Services in a Ministry/Department.
- Designs, organises, and implements a creative and effective Communications and stakeholder engagement Strategy and work programme, including citizen engagement, public awareness, storytelling, digital media, media relations, event management, project design and management and crisis management.
- Oversees content management for the Ministry/Departments digital media platforms, ensuring that it is adequately integrated into the Ministry/Departments Operations.
- Prepares the more complex and sensitive briefs, media releases, advertisements, and presentations; reviews speeches to be delivered by the Minister.
- Prepares the more complex Cabinet/Ministerial Notes, internal notes, and other documents.
- Spearheads the development and implementation of media relations strategy to ensure proactive and positive media coverage of the Ministry’s/Department’s activities and to minimise negative media reports.
- Facilitates workforce effectiveness by setting the standard for monitoring the performance of staff supervised.
- Directs and participates in the preparation of the budgetary estimates of the Communications Division/Unit and ensures that expenditure is in accordance with financial guidelines.
- Provides strategic advice to members of the Ministry’s/Department’s executive and senior management teams, business unit managers and client sector leaders to build and protect the brand name and image.
- Defines and manages all aspects of strategic communications: public awareness, brand and reputation management, data and insights, internal communication, and relationship management for the Ministry/Department.
- Directs the conduct of research activities to evaluate the effectiveness and efficiency of Communications and client service provided and recommends necessary changes.
- Prepares the required inputs for the Ministry’s/Department’s Annual Report and other reports required by other agencies.
- Formulates policies, procedures, systems, and guidelines that support the Communications function in the Ministry/Department and ensures compliance.
- Oversees the budgeting, planning, direction, coordination, implementation and evaluation of major events and programmes in the Ministry/Department and ensures successful execution. Directs and coordinates staff engaged in the performance of protocol duties for the Ministry/Department in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
- Advises on the development and implementation of citizen engagement strategies, programmes and action plans adopted by the Ministry/Department.
- Develops and trains staff supervised in the creation and implementation of Crisis and Issues Communication Plans.
- Participates in the procurement of consultants for communications and research services by defining the research problem, determining research methodologies and sources, advising on questionnaires and discussion guides, and reviewing reports and recommendations.
- Manages the work activities of consultants providing communications and research services.
- Contributes to the development of and provides oversight for customer relationships by maintaining constant dialogue, monitoring evolving needs, monitoring client care audits/quality indicators/client surveys, and developing early dissatisfaction detection mechanisms.
- Directs and coordinates the process for monitoring national, regional, and international news and provides the executive with media summaries as detailed in the delivery schedule.
- Performs other related duties as required.
Key Competencies
- Extensive knowledge of media issues, social marketing theory and practice, communications strategies and implementation and behavioural sciences.
- Extensive knowledge of stakeholder engagement, citizen engagement, marketing, public relations, advertising, promotion, and other marketing communication methods.
- Extensive knowledge of current theories and practices in communication research, planning and strategy, and the role of mass media.
- Extensive Knowledge of key Government policies, National Development Strategies, and priorities.
- Extensive knowledge of digital media strategies and management
- Knowledge of the Constitution of The Republic of Trinidad and Tobago.
- Considerable knowledge of the organisational structure of the Government of Trinidad and Tobago.
- Considerable knowledge of protocol procedures.
- Knowledge of Public Administration.
- Strong proficiency in strategic planning, project design and management
- Proficiency in the use of Microsoft Office Suite desktop publishing and communications technologies such as web applications, design/illustration software and/or databases.
- Skill in the use of personal computers.
- Skill in writing and editing, including a strong command of English.
- Skill in conducting research and in conceptual and analytical thinking.
- Ability to use e-government technology platforms.
- Ability to use the internet for research purposes.
- Ability to plan, organise, lead, and coordinate the work of professional and other support staff performing communications duties.
- Ability to develop effective and engaging branded events that will achieve Ministry/Agency goals.
- Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines.
- Ability to establish and maintain effective working relationships with internal/external partners.
- Ability to develop professional relationships in all aspects of the position, resulting in stable, consistent, reliable, and courteous communications when dealing with other stakeholders.
- Excellent oral, written, and interpersonal skills.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#6 Programme Manager
Ministry Of Homeland Security
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Job Description
he incumbent is required to direct and coordinate the development and implementation of a programme comprising multiple related projects in a Ministry/Department ensuring that the strategic goals, objectives and benefits of the programme are accomplished within prescribed timelines and budget. Duties include directing and coordinating the development of programme plans, budget, resources, schedules; implementing programme plans; leading and managing programme staff; monitoring and managing programme risks and issues; and reporting on programme activities. Dependent on arrangement, the incumbent may be required to perform some or the full range of duties of the position.
Key and Critical Responsibilities
- Directs and coordinates the development and implementation of the project plans of a programme comprising multiple interrelated projects. This includes:
- Holding meetings with stakeholders to obtain relevant data on business requirements.
- Determining the scope and deliverables of the programme;
- Identifying, monitoring, coordinating and controlling the resources and dependencies among projects required for successful programme completion.
- Preparing programme budget and staffing plans; o Identifying and assessing programme risk and issues.
- Coordinates, monitors and manages programme costs to ensure the projects are completed within budget; funds are released as required and programme expenditure is in line with budget plan.
- Coordinates and manages the various project schedules to ensure timely completion of the programme and establishes overall work-plans and staffing plans for the programme; directs the recruitment and assignment of programme personnel; supervise the project teams assigned to programme.
- Develops programme governance systems, provides overall management of the programme of projects and provides guidance to project managers for detailed planning of the projects for the Ministry/Department.
- Manages changes to the scope of the various projects in the programme, includes cost, schedule, scope and quality; ensures that all changes are documented.
- Monitors and manages programme quality to ensure the deliverables are in compliance with agreed standards.
- Monitors and manages programme risks and issues designs and implements strategies to manage and mitigate those risks and issues.
- Oversees the performance of contractors/consultants and other outsourcing services engaged for the programme to ensure compliance with contracts; also evaluates their performance.
- Performs programme post implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.
- Prepares Cabinet Notes, briefs, reports and presentations on programme related matters; reviews status and other reports prepared by project personnel.
- Convenes meetings with management, programme staff, contractors/consultants to discuss programme matters and to provide updates on programme.
- Performs related work as may be required.
Key Competencies
- Extensive knowledge of programme/project management principles, practices, techniques and procedures.
- Extensive knowledge of Strategic Management, Project Cycle Management.
- Extensive knowledge of public sector management principles, practices and procedures.
- Considerable knowledge of relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.
- Considerable knowledge of the relevant government financial rules, regulations and procedures.
- Considerable knowledge of the operations of the national Development Programmes for example, the Public Sector Investment Programme, Infrastructure Development Fund.
- Considerable knowledge of the operations of internationally funded projects.
- Considerable knowledge of financial management to administer budgets across multiple projects.
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of project management software.
- Skill in programme/project planning, coordination and implementation.
- Ability to use the internet for research purposes.
- Ability to use e-Government technology platforms.
- Ability to analyse and evaluate projects and to devise effective methods of evaluation.
- Ability to express ideas clearly and concisely and to prepare reports on programmes and projects evaluated.
- Ability to lead the project/programme implementation process and devise creative solutions to address problems encountered and resolve conflicts.
- Ability to lead and manage a programme of multiple interrelated projects, and to motivate Project Teams.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#7 Project Manager
Ministry Of Homeland Security
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Job Description
The incumbent is required to independently manage the activities of small to medium-sized projects or manage, under the supervision of a Programme Manager/Designated Officer, large and complex projects under a Ministry/Department programme or portfolio, ensuring that all the goals and objectives of the project are accomplished within the prescribed timelines and budget. Duties include developing project plans, budget and schedules; implementing project plans; managing and leading project team; monitoring and managing project scope, risks and issues; and reporting on project activities to management and other stakeholders. Dependent on assignment the incumbent may be required to perform some or the full range of duties of the position.
Key and Critical Responsibilities
- Develops and implements project plans/proposals. This includes:
- Holding meetings with stakeholders to obtain information on business requirements;
- Determining the scope and deliverables of the project;
- Identifying the work activities required for successful project completion;
- Establishing schedules;
- Preparing budgetary and staffing plans;
- Identifying and assessing risks and issues.
- Monitors and manages project expenditure to ensure project is completed within budget; applies for release of funds as required; authorises project expenditure in line with budget plan.
- Manages project schedule to ensure timely completion of the project and milestones; establishes workplan and staffing for the project and arranges for recruitment and equipment of project personnel.
- Supervises engaged project team.
- Manage project resource allocations.
- Manages changes to project scope, cost, schedule, and quality; ensures that all changes are documented and approved.
- Monitors and manages project quality to ensure the deliverables comply with agreed standards.
- Monitors, manages and responds to project risks and issues; recommends and implements solutions.
- Develop monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.
- Provides oversight of contractors/consultants and outsourcing services to ensure compliance with contract; also evaluates their performance.
- Performs project post implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.
- Prepares Cabinet Notes, reports, presentation and other documentation for management on project matters; reviews status and other reports prepared by project personnel.
- Convenes meeting on project matters with management, project staff, contractors/consultants and other stakeholders.
- Performs related work as may be required.
Key Competencies
- Knowledge of project management principles, practices, techniques and procedures.
- Knowledge of principles, practices and techniques of Strategic Management, Project Cycle Management.
- Knowledge of the relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.
- Knowledge of the government financial rules, regulations and procedures pertinent to programme/project management especially the Public Sector Investment Programme (PSIP).
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of project management software.
- Skill in programme/project planning and implementation.
- Ability to use the internet for research purposes.
- Ability to use e-Government technology platforms.
- Ability to analyse and evaluate projects and to devise effective methods of evaluation.
- Ability to lead and manage small to medium sized projects, including project team.
- Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.
- Ability to conduct research into programme/project related issues.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.
- Minimum Experience and Training
- Minimum of five (5) years experience in project management, including a minimum of two (2) years in leading projects.
- Training as evidenced by the possession of a recognised University degree in Project Management; Engineering, Information Technology, Management or the Social Sciences, with courses in Project Management, Financial Management, Project Quality or a related area.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#8 Public Procurement Support Officer
Ministry Of Homeland Security
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Job Description
The incumbent is required to provide support and assist in the implementation of procurement and disposal activities and in the provision of related services in the Ministry. Work Includes interpreting and applying procurement and disposal policies and procedures; conducting research and analysing procurement data to inform policy development; participating in the implementation of the Annual Procurement and Disposal Plan; supervising support staff and providing advice and guidance on procurement and disposal related issues.
Key and Critical Responsibilities
- Participates in the implementation of the Annual Procurement and Disposal Plan, programmes and projects to support the overall strategic objectives of the MInistry.
- Participates in the provision of procurement and disposal services in accordance with the relevant legislation, policies, procedures, rules and regulations.
- Assists in monitoring contract execution and compliance.
- Assists in the provision of the procurement and disposal services.
- Assists in issuing tender documents and maintains and updates the register of pre-qualified contractors.
- Implements measures to identify and prevent fraudulent practices.
- Updates and maintains the public procurement database of the Ministry which is linked to the centralised database of the Office of Procurement Regulation.
- Assists in conducting quality control checks to ensure that contract deliverables are provided in compliance with contractual arrangements.
- Assist in conducting research and analyses data on performance related issues pertaining to procurement and disposal reports findings and makes recommendations for improvement to the Procurement and Disposal Performance Management System.
- Participates in the implementation of the performance management system related to public procurement and disposal.
- Participates in the drafting of preliminary budgetary estimates of expenditures for the Procurement and Disposal Unit.
- Assists in drafting Notes for Cabinet, circulars, memoranda, manuals and other documents related to procurement and disposal matters.
- Performs other related duties.
Key Competencies
- Considerable knowledge of principles, practices, methods and techniques of procurement and disposal management.
- Considerable knowledge of legislation, policies, procedures, rules and regulations related to public procurement and disposal management.
- Considerable knowledge of supply market operations.
- Knowledge of research methods, principles and techniques.
- Knowledge of relevant computer applications, including e-procurement.
- Basic Knowledge of principles of fraud detection.
- Ability to use the internet for research purposes.
- Ability to analyse and evaluate data and identify trends in procurement and disposal management.
- Ability to interpret legislation, policies, procedures, rules and regulations pertaining to the procurement and disposal of public property.
- Ability to supervise support staff engaged in the provision of procurement and disposal services.
- Ability to make decisions within approved policy frameworks.
- Ability to communicate effectively both orally and in writing.
- Ability to prepare reports.
- Ability to exercise tact and diplomacy in the performance of duties.
- Ability to maintain confidentiality and integrity in the performance of duties.
- Ability to establish and maintain effective working relationships with associates and other stakeholders.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#9 Research and Analysis Officer I
Division within the Ministry of Homeland Security
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Job Description
Our organisation is seeking qualified Trinidad and Tobago nationals to fill the position of Research & Analysis Officer I‘
Key and Critical Responsibilities
- Candidates would be required to:
- Collect, evaluate, and synthesize information from multiple sources to identify trends, threats, and opportunities;
- Prepare concise analytical reports and briefings for senior management and relevant stakeholders in a timely manner;
- Liaise with relevant stakeholders to ensure that products are effectively produced and disseminated;
- Monitor and interpret developments in assigned areas of responsibility;
- Continuously support ongoing operations, including research, data management, and reporting;
- Maintain strict confidentiality and adhere to all legal and regulatory requirements regarding data/information protection;
- Prepares visual aids including charts, diagrams and research papers to guide decision making; and
- Perform all other related duties.
Key Competencies
- Candidates would be required to have:
- Strong analytical, critical thinking and problem-solving skills;
- Excellent written and oral communication skills, with the ability to present complex information clearly;
- Proficiency in research methodology and some degree of exposure to data analytical tools;
- Attention to detail and ability to manage multiple priorities effectively;
- Working knowledge of Microsoft Office or visualization tools (e.g., Excel, Power BI); and
- Ability to work in a complex, fast paced, dynamic environment and maintain composure.
Successful candidates should possess:
- A Bachelors Degree in Social Sciences, Finance, Accounting, International Relations or other related field;
- Must be proficient in the use of computer application software;
- Must be able to work independently or with a team; and
- Proficiency or working knowledge in a second language will be an asset.
Please submit your Curriculum Vitae to EmployTT along with two (2) references from persons who are not members of your family.
Prospective candidates are also required to include a passport size photo with their application.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#10 Research Specialist
Ministry Of Homeland Security
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Job Description
The incumbent will assist in the preparation of research documents and in fulfilling the Units overall functions
Key and Critical Responsibilities
- Plans, organises and conducts surveys into matters pertinent to the operations, functions or problems of the Unit.
- Collects data on trends from foreign agencies.
- Compiles, collates, analyses, evaluates and interprets data collected and presents finding in useful forms.
- Prepares comprehensive analytical and evaluative reports on findings designed to aid in the processing of transformation initiatives.
- Creates and maintains a subject area library.
- Serves on Committees and advises on the interpretation of the methodology used in collecting, analysing and interpreting data
- Prepares charts, diagrams and research papers for executive briefing purposes.
- Organises and executes programmes of research for use as inputs into briefs for Permanent Secretary and Minister.
- Liaises and collaborates with other Research Units in Government Ministries and Departments, Quasi-Government bodies and Private Organisations.
Key Competencies
- Considerable knowledge of the principles, techniques, and practices of research and investigative methodology.
- Excellent communication skills.
- Excellent analytical and problem-solving skills.
- Ability to work in a team.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#11 Senior Legal Officer
Ministry Of Homeland Security
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Job Description
The incumbent is required to supervise junior legal officers performing legal work in the Legal Services Unit/Division of a Ministry/Department. Duties include appearing in court, providing legal advice and opinions and drafting legal documents on the more complex legal matters involving the Ministry/Department. The incumbent also assists in planning, organizing and preparing the work programme of the Unit/Division.
Key and Critical Responsibilities
- Supervises junior legal officers and other staff providing legal support work.
- Assigns and reviews the work of junior legal officers while providing training, advice, guidance and direction on legal matters.
- Plans, organises and prepares the work programme of the Legal Services Unit/Division.
- Represents the Ministry/Department in court and before other tribunals on the more complex legal matters.
- Drafts the more complex legal documents including contracts, leases, and agreements.
- Reviews systems, policies and procedures and makes appropriate recommendations to improve productivity and quality service.
- Confers with relevant official of Ministries/Departments and attends meetings to give professional legal advice.
- Prepares and/or reviews legal opinions.
- Reviews legal/court documents for completeness and accuracy.
- Advises on the more complex legal issues related to the administration, interpretation and enforcement of laws pertaining to the operations of the Ministry/Department.
- Participates in or supervises the preparation of instructions for submission to state central legal agencies on legal matters involving the state
- Participates in or supervises court case preparation work such as interviewing witnesses, taking depositions and preparing pre-trial briefs and preparing draft pleadings for filing.
- Supervises the conduct of research and analysis on legal matters pertinent to the Ministry’s/Department’s operations.
- Participates in and/or supervises the review of existing legislation, rules, and regulations pertaining to the Ministry/Department and recommends/formulates appropriate amendments.
- Reviews systems and procedures and recommends or devises strategies/mechanisms to improve the effectiveness of legal services delivery.
- Leads or participates in negotiations/consultations with external/internal parties.
- Prepares Cabinet/Ministerial Notes, memoranda, letters, and other documents on legal matters.
- Represents the Ministry/Department on committees and in meetings and other fora.
- Performs other related duties as required.
Key Competencies
- Considerable knowledge of the Laws of Trinidad and Tobago.
- Considerable knowledge of legal principles and practices.
- Considerable knowledge of the laws and regulations pertinent to the operations of the Ministry/Department.
- Considerable knowledge of legal drafting principles and practices.
- Considerable knowledge of legal research skills and techniques.
- Considerable knowledge of court procedures and practices and of rules of evidence.
- Proficiency in the use of Microsoft Office Suite.
- Skill in the use of personal computers.
- Skill in drafting legal documents/instruments.
- Skill in negotiation, mediation and arbitration.
- Ability to use e-Government technology platforms.
- Ability to use the internet for research purposes.
- Ability to supervise legal officers performing professional legal work.
- Ability to analyse and interpret laws and regulations.
- Ability to present and explain statements of facts and the law, and to argue clearly and logically, orally and in writing.
- Ability to maintain confidentiality.
- Ability to establish and maintain effective working relationships with fellow employees and members of the public.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#12 Senior Project Manager
Ministry Of Homeland Security
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Job Description
The incumbent is required to manage the activities of large scale and complex project(s) in a Ministry/Department; typically, these projects have a large budget and scope and carry significant risks and financial impact. Duties include ensuring that all the goals and objectives of the project(s) are accomplished within the prescribed timelines and budget, developing project plans, budget and schedules; implementing project plans; managing and leading project teams; monitoring and managing project scope, risks and issues; and responding on project activities to management and other stakeholders. Dependent on assignment, the incumbent may be required to perform some or the full range of duties of the position.
Key and Critical Responsibilities
- Develops and implements project plans/proposals. This includes:
- Holding meetings with stakeholders to obtain information on business requirements;
- Determining the scope and deliverables of the project;
- Identifying the work activities required for successful project completion;
- Establishing schedules;
- Preparing budgetary and staffing plans;
- Identifying and assessing risks and issues.
- Monitors and manages project expenditure to ensure project is completed within budget; applies for release of funds as required; authorises project expenditure in line with budget plan.
- Manages project schedule to ensure timely completion of the project and milestones establishes workplan and staffing for project; arranges for recruitment and assignment of project personnel; supervises assigned project team(s).
- Manages changes to project scope, including costs, schedule, scope and quality; ensures all changes are documented and approved.
- Monitors and manages project quality to ensure the deliverables comply with agreed standards.
- Monitors, manages and responds to project risks and issues; recommends and implements solutions.
- Provides oversight of contractors/consultants and outsourcing services to ensure compliance with contract; also evaluates their performance.
- Performs project post-implementation activities such as soliciting feedback from stakeholders, preparing reports and archiving information.
- Prepares Cabinet Notes, reports, presentations and other documents on project matters for management; reviews status and other reports prepared by project personnel.
- Convenes meetings on project matters with management, project staff, contractors/consultants and other stakeholders.
- Performs related work as may be required.
Key Competencies
- Considerable knowledge of project management principles, practices, techniques and procedures.
- Considerable knowledge of principles, practices and techniques of Strategic Management, Project Cycle Management.
- Considerable knowledge of relevant government financial rules, regulations and procedures.
- Considerable knowledge of relevant procedures, rules, regulations and policies of the Central Tenders Board Ordinance.
- Knowledge of public sector management principles, practices and procedures.
- Knowledge of Civil Service HRM rules, regulations and procedures.
- Knowledge of the operations of national Development Programmes, for example, the Public Sector Investment Programme, Infrastructure Development Fund.
- Knowledge of the operations of internationally funded projects. Proficiency in the use of Microsoft Office Suite.
- Skill in the use of project management software.
- Skill in programme/project planning and implementation.
- Ability to use the internet for research purposes.
- Ability to use e-Government technology platforms.
- Ability to analyse and evaluate projects and to devise effective methods of evaluation.
- Ability to lead and manage small to medium sized projects, including project team within and external to the ministry.
- Ability to lead the project implementation process and devise creative solutions to address problems encountered and resolve conflicts.
- Ability to conduct research into programme/project related issues.
- Ability to communicate effectively both orally and in writing.
- Ability to establish and maintain effective working relationship with project stakeholders, associates, other public service employees and the public.
Ministry of Homeland Security Vacancies
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Ministry of Homeland Security Vacancies
#13 Videographer Editor
Ministry Of Homeland Security
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Job Description
The incumbent plays a key role in capturing high-quality video content that showcases and updates the public on various government services and initiatives. This role requires a creative and technical skill set to produce engaging and informative content that aligns with government standards and public expectations.
Key and Critical Responsibilities
- Assists in crafting compelling narratives that effectively communicate the purpose and impact of government services to the public.
- Works closely with Ministry departments to understand their service offerings and messaging needs.
- Operates and maintains professional video equipment, including cameras, lighting, and audio gear.
- Edits footage to create clear, engaging, and high-quality videos; include subtitles, graphics, and effects as needed.
- Ensures all content complies with government policies, legal standards, and ethical guidelines.
- Manages multiple video projects simultaneously, adhering to deadlines and budget constraints.
- Works collaboratively with other multimedia professionals to plan and execute video projects.
- Assists in the development of an overall video brand messaging strategy.
- Works both on and off-site
- Plans, shoots, and edits video content that highlights government services, initiatives, and events.
Key Competencies
- Considerable experience in using video and video editing equipment.
- Considerable knowledge of digital technology and editing software packages (e.g. Avid Media Composer, Lightworks, Premiere, After Effects and Final Cut)
- Sound knowledge of the use of special effects, 3D, and compositing
- Knowledge and a good understanding of motion graphics is preferred.
- Understanding of government protocols and sensitivity towards public communication.
- Ability to operate a camera.
- Ability to work flexible hours.
- Ability to work with diverse client groups.
- Ability to work in cross functional teams.
- Creative thinker
- Good time-management skills
- Strong interpersonal and communication skills
- Storytelling skills
Ministry of Homeland Security Vacancies
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