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Government Vacancies January 2025, Government Vacancies January 2025, Government Vacancies January 2025, Government Vacancies January 2025
Government Vacancies January 2025
#1 BUSINESS OPERATIONS ASSISTANT I (PENSION AND LEAVE UNIT)
Ministry of Foreign and CARICOM Affairs
Salary $5,100
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Job Description
JOB SUMMARY
The incumbent is required to prepare Pension and Leave Records for all current and former employees of the Ministry of Foreign and CARICOM Affairs. This person is required to work closely with the other Ministries, Departments and Agencies such as Comptroller of Accounts to ensure timely and accurate of processing of employees’ records.
REPORTS TO:
Business Operations Assistant II (direct)
Senior Human Resource Officer (Indirect)
SUPERVISION GIVEN TO: N/A
Key and Critical Responsibilities
- Requests from Ministries/Departments and Agencies the information which is necessary for the preparation of Pension and Leave Records
- Responds to requests from Ministries /Departments and Agencies for information which is necessary for the preparation of Pension and Leave Records
- Prepares Pension and Leave Records on behalf of current and former employees of the Ministry of Foreign and CARICOM Affairs
- Responds to Audit Queries on matters relating to Pension and Leave
- Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders
- Files memoranda, letters, reports and other documents in appropriate files, as required
- Performs other related duties as assigned
Key Competency
Knowledge, Skills and Abilities:
- Considerable knowledge of Financial Regulations, Instructions
- Considerable Knowledge of Civil Service Act and Regulations and Instructions
- Considerable knowledge of the Pensions Act and Circulars governing same
- Considerable knowledge of Collective Agreements and Rules and Regulations governing payment of increments and grant of leave and other benefits pertaining to the preparation of Pension and Leave Records
- Ability to conduct thorough research on personal files
- Ability to communicate effectively, both orally and in writing
- Ability to establish and maintain effective working relationships with other members of staff and the public
- Ability to work as part of a team
- Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines
- Ability to use e-government technology platforms
- Ability to compose and prepare documents such as letters, memoranda, minutes and reports
Qualifications and Experience:
- Five (5) O’Levels including Mathematics and English
- Considerable experience (3 to 5 years) preparing Pension and Leave Records
- Considerable experience of Human Resource, Accounting and Auditing processes in the Public Service
Government Vacancies January 2025
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Government Vacancies January 2025
#2 BUSINESS OPERATIONS ASSISTANT II (PENSION AND LEAVE UNIT)
Ministry of Foreign and CARICOM Affairs
Salary $7,500
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Job Description
JOB SUMMARY
The incumbent is required to verify all Pension and Leave Records prepared by the Business Operations Assistant I for all current and former employees of the Ministry of Foreign and CARICOM Affairs for accuracy and completeness. The officer is required to work closely with Ministries/Departments and Agencies, such as Comptroller of Accounts to ensure Pension and Leave Records are prepared accurately and in a timely manner.
REPORTS TO: Senior Human Resource Officer
SUPERVISION GIVEN TO: Business Operations Assistant I
Key and Critical Responsibilities
- Examine and verify Pension and Leave Records for current and former employees of the Ministry of Foreign and CARICOM Affairs before forwarding to Internal Audit
- Investigates and responds to queries from the Comptroller of Accounts and other Ministries/Departments and Agencies in the processing of the Pension and Leave Records
- Prepare and submit documents to Comptroller of Accounts for persons who are due to retire
- Maintain a database of employees with their retirement dates to ensure timely processing of Pension and Leave Records
- Performs other related duties as assigned
Key Competency
Knowledge
- Extensive knowledge of the Financial Regulations and Instructions, including the Exchequer and Audit Act
- Extensive knowledge of the Civil Service Act, Regulations and Instructions
- Extensive knowledge of the Pensions Act and circulars governing same
- Extensive knowledge of the Collective Agreements Circulars and other Rules and Regulations governing the payment of increments and grant of leave and other benefits pertinent to the checking of pension and leave records.
Skills and Abilities:
- Ability to communicate effectively both orally and in writing
- Ability to interpret and understand Circulars, Collective Agreements Rules and Regulations pertaining to pension and leave from Comptroller of Accounts and other Government Ministries, Departments and Agencies
- Ability to establish and maintain effective working relationships with colleagues and the public
- Ability to work as part of a team
- Ability to compose and prepare documents such as letters, memoranda, minutes and reports
- Ability to use a computer and other standard office machines such as photocopiers, scanners and facsimile machines
- Ability to use e-Government technology platforms
Minimum Experience and Training:
- Extensive experience, 6 years or more, in the processing of Pension and Leave records such as may have been gained by working in Pension and Leave, Human Resource Management, Finance and Accounts, Internal and/or External Audit environment;
- Training as evidenced by the possession of 5 O’Levels, Accounting qualification; or
- Possession of a combination of 6 years’ experience and training.
Government Vacancies January 2025
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Government Vacancies January 2025
#3 Information Systems Specialist
Ministry of Foreign and CARICOM Affairs
Salary $14,600
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Job Description
The incumbent is required to provide technical services for software application systems of the Ministry/Department. Duties include: analysis of operational data to meet the information needs of stakeholders; assisting with the selection, design, programming and testing of software applications; supporting the enhancement of software applications; providing training to key stakeholders on specified information systems; and supervision of Technical and Support staff as required. Depending on work assignment, the incumbent will be required to perform these duties in a specified category of software application solutions, such as:
a) the business information systems of the Ministry/Department such as finance, payroll and human resource management;
b) the Ministry/Department – specific information systems;
c) any defined combination of business and Ministry/Department – specific information systems.
REPORTS TO: Senior Information Systems Specialist or designated officer
SUPERVISION GIVEN TO: Technical and Support Staff.
Key and Critical Responsibilities
- Develops, documents and implements changes to the operational systems based on requests for change, in accordance with change control procedures.
- Investigates operational requirements and problems and identifies opportunities for improvements in the business functions and processes of the Ministry/Department.
- Assists with the design of the information systems of the Ministry/Department, and documents the required outputs of the software using defined standards, methods and tools.
- Determines information systems requirements from users, management and stakeholders of the Ministry/Department and confirms their alignment with defined business objectives; and specifies, documents and prioritises these requirements in accordance with defined standards and practices.
- Investigates and resolves related security incidents according to defined procedures and applies and maintains specified security controls as required to maintain confidentiality, integrity and availability of the software applications of the Ministry/Department.
- Analyses application data to support the reporting and operational information needs of users and other stakeholders in the Ministry/Department.
- Assists with project managing the selection, development and implementation of information systems, by undertaking activities such as the identification and migration of project risk, and the monitoring of costs, timescale and resources utilised.
- Assists with the development of software tests, and with the execution of the system and acceptance testing of new or modified information systems, particularly for those areas of technical specialisation.
- Contributes to the implementation of application software releases, particularly for areas of technical specialisation, by undertaking activities such as stakeholder coordination and activity documentation.
- Identifies and resolves issues with software applications using agreed processes and procedures; supports scheduled software maintenance tasks and assists with the implementation of accepted solutions and preventative measures.
- Delivers learning activities, such as training, on the software applications of the Ministry/Department to a variety of users and audiences.
- Keeps abreast of technical specialisations in software application selection and development, and relevant operational software products; and utilises this knowledge in performing job duties.
- Performs other related duties as assigned.
Key Competency
KNOWLEDGE
- Knowledge of software development tools, processes and techniques.
- Knowledge of project management tools and techniques.
- Some knowledge of the principles, tools and techniques required for the management and control of ICT within an organisation.
SKILLS AND ABILITIES
- Ability to supervise technical and support staff.
- Ability to think creatively and to implement software application solutions.
- Ability to communicate effectively both orally and in writing.
- Ability to operate as part of a team.
- Ability to establish and maintain effective working relationships with colleagues and internal stakeholders.
- Ability to interact positively with members of the public and external stakeholders.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of three (3) years’ experience in an area of ICT, including at least eighteen (18) months’ experience in the design and development of application software.
- Training as evidenced by the possession of a recognised Bachelor’s Degree in Computer Science, Computer Information Systems, Information Systems Management, Computer Engineering or a related area.
Government Vacancies January 2025
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Government Vacancies January 2025
#4 INTERNATIONAL RELATIONS OFFICER
Ministry of Foreign and CARICOM Affairs
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Job Description
JOB SUMMARY:
To provide professional and technical support in the implementation of the work programme for the Ministry of Foreign and CARICOM Affairs. Functions include drafting diplomatic notes, briefs, aide memoires and other official correspondence, keeping up to date on political, economic and social developments at the national and international levels, participating in meetings and undertaking protocol duties.
Key and Critical Responsibilities
Duties and Responsibilities:
- Drafting speeches and responses to various types of correspondence such as memoranda, letters, diplomatic notes, aide memoires and country briefs;
- Undertaking research and preparing briefing documents, including Cabinet Notes;
- Performing preparatory work for meetings between senior personnel of the ministry and representatives of foreign governments, external agencies and other ministries/departments and write follow up reports as required;
- Monitoring, assessing and analyzing the political and economic developments in countries and regional organizations to such prepare appropriate foreign policy briefs with recommendations;
- Maintaining contacts with representatives of foreign Governments, the public, private sector and civil society to inform the work of the Ministry;
- Assisting in the planning, organizing and logistical execution of specific official visits that fall within your area of responsibility;
- Providing support to senior officer(s) in negotiations and participation in meetings;
- Performing protocol event management functions;
- Representing the Ministry at functions and meetings or conferences; and
- Performing other related duties as required.
Key Competency
EDUCATION REQUIREMENTS
Bachelor of Science Degree (Second Class Honours) in International Relations, International Studies, Economics, International Trade, Political Studies from a recognise tertiary institution.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
- Working knowledge of the CARICOM Single Market and Economy (CSME), CARICOM and its various organs
- Working knowledge of the Westminster System of Government and Parliamentary Democracy
- Working knowledge of Trinidad and Tobago economy and the development pillars
- Excellent understanding of international relations and specifically the challenges confronting developing countries and small states in particular, operating in a global environment.
- Knowledge of a foreign language is desirable
- Knowledge of economic, financial and commercial matters in Trinidad and Tobago
- Strong interest in protocol, etiquette and diplomacy
- Ability to take comprehensive notes
- Good speech writing capabilities
- Computer literate with a specific working knowledge of Microsoft Office
- Excellent oral and written communication skills
- Ability to work as part of a team and also to work with some degree of independence
- Ability to demonstrate tact and diplomacy
- Ability to liaise with and maintain working relationships with the public and other Ministry’s officials.
Government Vacancies January 2025
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Government Vacancies January 2025
#5 Monitoring and Evaluation Officer
Ministry of Foreign and CARICOM Affairs
Salary $11,400
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Job Description
JOB SUMMARY
The incumbent is required to establish and implement or assist in the establishment and implementation of Monitoring and Evaluation (M&E) Systems for programmes/projects in a Ministry/Department/Agency. Duties include formulating programme/project outcomes, performance indicators and data capture systems, assisting in new programme/project development, conducting cost benefits and cost effectiveness analyses, maintaining M&E databases and reporting on M&E activities. Depending on work assignment, the incumbent may be required to perform some or the full range of the duties of this position.
REPORTS TO: Director, Monitoring and Evaluation/Monitoring and Evaluation Coordinator or other designated officer
SUPERVISION GIVEN TO: Support Staff of the Division/Unit
Key and Critical Responsibilities
- Performs as an integral member of project teams to provide guidance, direction and advice to ensure sound, client – responsive and innovative performance monitoring/management plans;
- Drafts monitoring and evaluation sections of proposals as required, adapts and/or develops innovative tools for measurement of progress and achievements of the Ministry/Department/Agency;
- Designs and implements systems for the continuous monitoring and evaluation of the projects and programmes of the Ministry/Department/Agency;
- Identifies and designs performance questions, key indicators and targets for each project component and for each level of the objective hierarchy;
- Collects data on inputs, activities and immediate outputs and reports on their contribution to eventual outcomes;
- Liaises with and provides monitoring and evaluation information to Central M&E Agencies as required;
- Conducts field visits to obtain data in order to inform the design of performance monitoring/management plans where necessary;
- Establishes and maintains monitoring and evaluation information systems or databases and ensures that resources are current, available for employees and widely disseminated;
- Assists relevant staff of the Ministry/Department/Agency in the development of new projects/programmes, ensuring that all proposals include specific goals, objectives, outputs, indicators, targets and provision for adequate funding;
- Participates in assessments of new projects/programmes, as needed;
- Keeps abreast of monitoring and evaluation practices to ensure adherence to international monitoring and evaluation standards;
- Links or assists in the linking of evaluation findings to policy formulation, planning and budgetary processes of the Ministry/Department/Agency;
- Prepares and analyses monitoring and evaluation reports for management to assist in its decision – making processes;
- Represents the Ministry/Department/Agency on various committees and at meetings, conferences, workshops and other fora as required;
- Reviews and/or prepares Notes for Cabinet and periodic and/or ad-hoc reports on matters related to monitoring and evaluation activities of the Ministry/Department/Agency;
- Performs other related work as required.
Key Competency
KNOWLEDGE
- Knowledge of monitoring and evaluation methodologies and principles including quantitative, qualitative and participatory approach
- Knowledge of management principles and practices
- Knowledge of accountability theories and practices, including methods of implementation
- Knowledge of logical frameworks and participatory results-based planning, monitoring and evaluation
- Some knowledge of government policies, procedures, rules and regulations
- Some knowledge of the principles and methods involved in project management
SKILLS AND ABILITIES
- Skill in the use of personal computers
- Proficient in the use of Microsoft Office Suite
- Ability to use e-government technology platforms
- Ability to develop the overall framework for project monitoring and evaluation
- Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities, effects and impacts
- Ability to compile and analyse data and prepare comprehensive reports
- Ability to express ideas clearly and concisely, both in writing and orally
- Ability to establish and maintain effective working relationships and interact with different stakeholders
- Ability to use tact and diplomacy in the performance of duties
- Ability to observe and maintain confidentiality in the performance of duties
MINIMUM EXPERIENCE AND TRAINING
- Minimum of two (2) years’ experience in performing duties related to monitoring and evaluation
- Training as evidenced by the possession of a Bachelor’s degree in one of the Social Sciences, such as Public Sector Management or Project Management; or in a related field from a recognised University
Government Vacancies January 2025
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Government Vacancies January 2025
#6 Project Planning and Implementation Officer
Ministry of Foreign and CARICOM Affairs
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Job Description
The Project Planning and Implementation Officer is responsible for planning and coordinating programmes and projects. Functions also include preparing progress reports and budget reports under the development programme and conducting evaluation of the performance of consultants and contractors.
Key and Critical Responsibilities
- Plan and coordinate programmes and projects in accordance with the Ministry’s policies
- Prepare Terms of Reference for consultants
- Prepare and update implementation plans/programmes for projects
- Evaluate the viability of projects to ensure that user requirements are met
- Liaise with key personnel of the Ministry in developing programmes and projects such as the Public Sector Investment Programme
- Prepare progress reports and budgets reports
- Evaluate the performance of consultants, contractors and members of project team
- Perform other related duties as required.
Key Competency
QUALIFICATIONS AND EXPERIENCE
- A Bachelor of Science degree in a Social Science, preferably with Policy Development, Research, Evaluation, Project Management or Public Sector Management
- A minimum of two (2) years’ work experience in project planning and evaluation
Government Vacancies January 2025
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Government Vacancies January 2025
#7 Protocol Executive Coordinator
Ministry of Foreign and CARICOM Affairs
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Job Description
To be responsible for undertaking protocol support services to senior executives by planning and scheduling appointments, coordinating events for hospitality functions. Functions include preparing official correspondence such as briefs, aide memoires and third person notes.
Key and Critical Responsibilities
- Planning and scheduling appointments for foreign dignitaries and high-level officials on behalf of senior executives.
- Preparing detailed programmes for official hospitality functions and events.
- Preparing work programme and projections for expenditure.
- Preparing briefs, aide memories and third person notes.
- Accompanying senior personnel at meetings and taking notes.
- Performing airport duties.
- Making airline reservations and scheduling official overseas travel arrangements.
- Ensuring that protocol arrangements are in place at ceremonial, official and other events.
- Performing other related duties.
Key Competency
QUALIFICATIONS AND EXPERIENCE
- A First degree from a recognized institution in Social Sciences, Humanities or related field
- A minimum of two (2) years in a similar work environment
- A combination of experience and training equivalent to the above
Required Knowledge, Skills and Abilities
- Excellent planning and organisational skills with an eye for detail
- Excellent communication skills
- Strong knowledge of protocol, etiquette and diplomacy
- Ability to work late hours
- Excellent computer skills
- Strong social and interpersonal skills
- Excellent deportment and grooming
Government Vacancies January 2025
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Government Vacancies January 2025
#8 Protocol and Conference Services Officer
Ministry of Foreign and CARICOM Affairs
Salary $14,300
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Job Description
To be responsible for administering the state occasions and official programmes for the Protocol Division. The main responsibilities involve coordinating arrangements for high level visits and for special and ceremonial events. The position includes establishing and maintaining liaison with Ministerial offices, consular and diplomatic representatives and private sector organisations.
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Key and Critical Responsibilities
- To assist in the planning and coordinating of detailed programmes for visits to Trinidad and Tobago by Ministers of Foreign Governments, Ambassadors and High Commissioners and other distinguished visitors
- To assist in planning and coordinating detailed programmes for State visits
- To research, plan and coordinate arrangements for official Government hospitality functions and events
- To supervise service providers engaged for hospitality functions to ensure a high level of service
- To undertake research, investigations, projects as required
- To undertake duties outside of normal hours on a regular basis
- To assist in the preparation for international conferences hosted by the Government
- To ensure that protocol arrangements are in place at ceremonial, official and other events
- To perform other related duties
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Key Competency
QUALIFICATIONS AND EXPERIENCE
- Training as evidenced by a degree from a recognized University. A Diploma or an approved course of training in International Relations and Events Management would be an asset
- A professional qualification in Public Relations/Mass Communications supplemented by a Diploma or an approved course of training in International Relations
- A combination of experience and/or training equivalent to the above.
REQUIRED KNOWLEDGE AND SKILLS
- Knowledge of International Relations and National Affairs
- Events Management Skills
- Ability to communicate effectively, both orally and in writing
- Report writing and/or rapporteuring skills
- Computer application skills
- Knowledge of one or more languages
- Ability to work as part of a team
- Capacity to initiate and to perform without supervision
- Poise, good personal appearance.
Government Vacancies January 2025
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Government Vacancies January 2025
#9 Web Technology Specialist
Ministry of Foreign and CARICOM Affairs
Salary $14,200
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Job Description
The incumbent is required to design, develop, implement, manage, maintain and provide support services under appropriate direction and guidance for the internet technology-based applications of the Ministry/Department. Duties include: providing key services related to the website and Intranet solutions of the Ministry/Department such as – assisting with the development of enabling policy and standards; assisting with needs assessment, and the design and development of the solutions; providing technical services in the coding and testing of these applications; monitoring, and providing assistance with the management of, the security, integrity and availability of the applications; promoting, maintaining and enhancing the solutions; assisting with related training and documentation; and supervising support staff as required.
REPORTS TO: Senior Information Systems Specialist or designated officer
SUPERVISION GIVEN TO: Technical and Support staff
Key and Critical Responsibilities
- Assists with the design of web-based applications of the Ministry/Department, by, for example, configuring packaged applications, and documents such designs in accordance with defined standards, methods and tools.
- Develops, interfaces, tests, corrects, and documents web-based applications including the website as part of the Ministry’s overall application development, configuration and maintenance process in accordance with agreed standards and specifications.
- Assists with the development and execution of software tests, including user acceptance testing, for all new or updated web applications.
- Commissions and decommissions internet – based applications in accordance with the defined procedures and instructions of the Ministry/Department or accepted leading practice, and maintains the related service and support records.
- Monitors the performance of the website and intranet applications of the Ministry/Department, and resolves any technical and performance issues identified using standard processes and procedures, and performs assigned software maintenance and performance improvement tasks.
- Monitors the levels of service delivered by the website and intranet solutions of the Ministry/ Department against documented service level agreements or other approved standards of the Ministry/Department, diagnoses identified service delivery problems, and initiates action to maintain and improve the current levels of service.
- Assists with the project management of assigned internet technology projects, by identifying and mitigating project risk, ensuring quality in project delivery, and managing any assigned resources.
- Delivers learning activities, including end – user training, to a variety of audiences in areas of technical specialisation and for any assigned projects.
- Keeps abreast of developments in specific technical specialisations in internet technology based applications including website and intranet technologies; programming procedure and languages; web design, authoring, development, administration and security tools; and utilises this knowledge in performing job duties as required.
- Keeps abreast of opportunities provided by new and emerging internet technology – based, tools and techniques and advises on their relevance and potential value to the Ministry/Department.
- Performs other related duties as required.
Key Competency
KNOWLEDGE
- Considerable knowledge of web technology including websites and intranets, web authoring languages and tools, web design and architecture, and web development and implementation.
- Knowledge of the management and operation of websites and intranets within an organisation.
- Knowledge of project management tools and techniques.
- Some knowledge of relevant web technology solutions e.g Sharepoint, Websphere.
SKILLS AND ABILITIES
- Ability to think creatively and to implement website and intranet solutions.
- Ability to supervise technical and support staff.
- Ability to communicate effectively both orally and in writing.
- Ability to operate as part of a team.
- Ability to establish and maintain effective working relationships with colleagues.
- Ability to interact positively with members of the public and external stakeholders.
MINIMUM EXPERIENCE AND TRAINING
- Minimum of three (3) years’ experience in an area of ICT including at least two (2) years’ experience in the development, operations and maintenance of web – based systems.
- Training as evidenced by the possession of a recognised Bachelor’s Degree in Computer Science, Computer Information Systems, Information Systems Management, Computer Engineering or a related field.
- Certification in web technology management, such as Microsoft Certified Technology Specialist (MCTS) or CIW Web Design Professional.
Government Vacancies January 2025
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