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THE SPORTS COMPANY Vacancies

#1 Officer, Procurement (3 Year Contract)

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Description

SporTT is seeking to recruit a suitably qualified individual for the following position:

OFFICER, PROCUREMENT

JOB SUMMARY:
The purpose of the position of Officer, Procurement is to provide procurement expertise to stakeholders within The Sports Company of Trinidad & Tobago Limited (SporTT), through the timely and cost-effective acquisition of goods and services, and proper disposal of assets all in keeping with the guiding Legislations and organisational policies and procedures.

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ROLES AND RESPONSIBILITIES

• Participate in the implementation of the Annual Procurement and Disposal Plan and Schedule.
• Analyse and strategizes planned purchase requests to determine the appropriate procurement method and strategy.
• Participate in the provision of procurement and disposal services in accordance with the relevant legislation, policies, procedures, rules and regulations.
• Maintain current procurement records, including electronic records ensuring the accuracy and integrity of data.
• Solicit and compare prices/quality of competitive products and services.
• Monitor and review the progress of contractual agreements review information contained in invoices being presented for payment.
• Issues tender documents and maintains and updates the register of pre qualified contractors.
• Schedule, organize and facilitate Site Visit meeting and/or Pre-Bid meetings as required.
• Continuously works with the OPR Procurement Depository to ascertain on a regular basis regarding new and prequalified vendors, service providers, consultants and contractors.
• Assist in the preparation and evaluation of pre-qualification documentation and submissions.
• Assists in negotiation exercises with vendors, contractors and service providers.
• Provide advice and guidance on matters regarding the application of procurement and disposal legislation, restrictions, regulations, policies and procedures.
• Provides guidance and training on proper Codes of Conduct in Procurement and Disposal Activity.
• Performs related work as may be required by the job functions.

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QUALIFICATIONS

• Training as evidenced by possession of a Diploma in Business Management or in a related field.
• Certification in procurement management and/or supply management training from a recognised institution.
• Proficient in the use of Microsoft Office

EXPERIENCE

• Minimum three (3) years’ experience in a procurement environment two (2) of which must me in a Public Sector environment or a related field.

OR

• Any equivalent combination of experience and training.

KNOWLEDGE, SKILLS AND ABILITIES

• Skilled in public procurement, contracting and tendering principles.
• Skilled in negotiating.
• Skilled in oral and written communication in group or individual setting.
• Knowledge of records management.
• Ability to multitask, prioritise and manage time efficiently.
• Display a high level of integrity and confidentiality in performing duties.

THE SPORTS COMPANY Vacancies

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THE SPORTS COMPANY Vacancies

#2 Senior Officer- Procurement (3 Year Contract)

Description

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SporTT is seeking to recruit a suitably qualified individual for the following position:

SENIOR OFFICER, PROCUREMENT

JOB SUMMARY:
The purpose of the position of Senior Officer, Procurement is to supervise the procurement and disposal activities of The Sport Company of Trinidad and Tobago Limited (SporTT) in compliance with, applicable procurement laws, regulations, policies and procedures, and adhere to the principles of accountability, transparency, and value for money. They are required to work closely with all departments of the organisation to ensure that there is ongoing compliance with public procurement and SporTT’s procurement regulations in order to maintain the integrity of SporTT’s procurement processes thereby fulfilling the mandate of SporTT.

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ROLES AND RESPONSIBILITIES

• Participate in the implementation of the Annual Procurement and Disposal Plan and Schedule.
• Analyse and strategizes planned purchase requests to determine the appropriate procurement method and strategy.
• Assists in the development and maintenance of key performance indicators to measure the performance of the department and its staff.
• Coordinates and supervises the work of a group of professional and other support staff engaged in the provision of procurement and disposal services in the department.
• Reviews procurement contracts, purchase requisitions and creates request for quotations/proposals (RFQ/RFP) for goods and services in collaboration with various stakeholders.
• Assists in reviewing bid proposals and specifications, preparation and presentation of recommendations for the PDAC as required.
• Oversees the administration of the prequalification process and evaluation of prospective suppliers in keeping with the requirements of the OPR’s Procurement Depository.
• Oversees the maintenance of SporTT’s approved list of prequalified service providers which is linked to the centralized database of the Office of Procurement Regulation.
• Ensures that clear scope of works is ascertained by the procurement department after consultation with the requesting department of the Company.
• Performs related work as may be required by the job functions.

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QUALIFICATIONS

• Training as evidenced by possession of a First Degree in Management or a related field.
• Level 5 Professional Diploma in Procurement and Supply, CIPS or equivalent procurement certificate.

EXPERIENCE

• Five (5) years of experience in executing procurement of high risk/high value. Possesses and effectively uses project management skills.
• Proficient in the use of Microsoft Office

KNOWLEDGE, SKILLS AND ABILITIES

• Skilled in contract documents, contract laws, solicitation methods and contract administration related to procurement.
• Skilled in laws, policies and procedures governing procurement.
• Skilled in cost analysis for decision making in the Procurement function.
• Knowledge of Public Procurement and Disposal of Public Property Act.
• Knowledge in vendor relationship management and negotiations.
• Ability to work independently and apply knowledge of procurement methods and procedures, laws and regulations governing public procurement in a comprehensive manner.

THE SPORTS COMPANY Vacancies

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THE SPORTS COMPANY Vacancies

#3 Head, Procurement (3 Year Contract)

Description

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SporTT is seeking to recruit a suitably qualified individual for the following position:

HEAD, PROCUREMENT

JOB SUMMARY:
The incumbent is required to plan, direct and coordinate the procurement activities ensuring compliance with applicable procurement laws, regulations, policies and procedures. Duties include developing, implementing and monitoring the procurement plan/programme; planning and directing the work of the procurement staff; managing the tendering process; evaluating the performance of contractors (includes vendors, suppliers and consultants. Depending on work assignment the incumbent may be required to perform some or the full range of the duties of the position.

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ROLES AND RESPONSIBILITIES

• Formulation of the Procurement and Disposal Strategic plans   and Development and management of related programs and projects.
• Develop and implement comprehensive procurement strategies aligned with organizational goals.
• Analyze market trends and supplier capabilities to identify opportunities for cost savings and efficiency improvements.
• Collaborate with internal stakeholders to forecast procurement needs and create strategic sourcing plans.
• Reviews procurement contracts, purchase requisitions and creates request for proposals (RFP) for goods and services.
• Coordinates activities of personnel engaged in contract negotiation, buying of equipment materials and services.
• Plan, organizes, directs and co-ordinates the procurement of supplies, materials, equipment and services (including consulting services)
• Develops, implements and monitors a procurement plan/ programme for the Ministry/Department.
• Ensures that all procurement activities comply with applicable laws, regulations, policies and procedures and adhere to the principles of accountability, transparency and value for money.
• Plans, organises, directs and co-ordinates the work of staff engaged in procuring supplies, materials, equipment and services; provides them with advice and guidance on procurement issues; evaluates and reports on their performance.
• Leads the preparation of Expressions of Interest, Request for Quotations, Letters of Invitation, Request for Proposals and other tender documents; manages the procurement process to ensure consistency and compliance with applicable laws, regulations, policies and procedures.
• Provides guidance and advice on the development of tender documents (Terms of Reference, Technical Specifications and Scope of Works) and other procurement activities
• Facilitates the evaluation of proposals and bids.
• Leads negotiations with contractors and suppliers where appropriate.
• Directs and oversees the establishment, implementation and maintenance of a contractor performance management system to assess indicators such as capability, quality and delivery.
• Provides assistance and guidance to staff in resolving problems, conflicts, and protests arising during the procurement process from bid process to contract execution
• Ensures that clear scope of works is identified and communicated to contractors/service providers through close communication with internal stakeholders.
• Designs procedures that govern the work of procurement staff.
• Maintains systems that facilitate inspection and analysis of records, standardised reports and on-time delivery of goods and services to internal clients.
• Performs other related duties as required
• Communicate with and manage stakeholders
• Preparation of monthly departmental updates and reports
• Prepares quarterly reporting requirements to the OPR
• Prepares Annual Schedule of Planned Procurement Activity (ASPPA) and Annual Procurement Plan (APP) annually
• Special/ad hoc assignments or requirements
• Performs related work as may be required by the job functions

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QUALIFICATIONS

• A Master’s Degree in supply chain management.
• Business Administration with core courses in procurement management or a related field from a recognised institution.

OR

• A Bachelor’s Degree in the Social Sciences such as Business Administration, Project Management or related field from a recognised University.

Considered an asset:

• The Chartered Institute of Purchasing and Supply (CIPS) Advanced Diploma in Purchasing and Supply or the Institute for Supply Management (ISM) Certified Professional in Supply Management.

EXPERIENCE

• A minimum of six (6) years’ experience performing procurement duties including three (3) years at a supervisory level.

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KNOWLEDGE, SKILLS AND ABILITIES

• Skill in the use of personal computers.
• Proficient in the use of Microsoft Office Suite.
• Ability to interpret and apply laws, regulations, policies and procedures pertinent to public procurement
• Ability to plan, organize and direct the work of staff engaged in performing procurement duties.
• Ability to develop and implement a procurement plan/programme.
• Ability to conduct negotiations with contractors
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with associates.
• Ability to identify, analyse and solve problems and make appropriate recommendations.
• Ability to analyse and interpret data and prepare comprehensive reports

THE SPORTS COMPANY Vacancies

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