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August 18, 2020 at 5:28 pm #851990deborahdefazioParticipant
Executive Assistant Vacancy Brydens
Executive Assistant Vacancy Brydens
Executive Assistant – To the Managing Director
A.S. Bryden & Sons (Trinidad) Limited & Bryden pi Limited
To provide confidential administrative support to the Managing Director, Head of Operations and the Financial Controller as require.
A.S. BRYDEN & SONS (TRINIDAD) LIMITED
We are seeking to recruit a suitable candidate for the following position:
EXECUTIVE ASSISTANT (To the Managing Director)
Major Responsibilities & Accountabilities:
- Maintains strict confidentiality of all corporate, personal and research matters.
- Provides administrative support, including word processing functions of all correspondence, as requested by the Managing Director, Head of Operations and the Financial Controller.
- Screens the Managing Director’s incoming calls and responds independently when possible.
- Opens, attends to and dispatches mail/e-mail messages for the Managing Director.
- Manages the Managing Director’s calendar and schedules meetings and appointments, including foreign travel plans and itineraries.
- Arranges meetings and appointments for the Head of Operations and the Financial Controller while providing reminders as required.
- Follows up on matters requiring the attention of the Managing Director.
- Prepares and distributes agendas, notices, minutes and resolutions for meetings.
- Creates and maintains databases, spreadsheet files and an effective filing system for this office and Company’s Critical Business Documents.
- Manages the process for Company licenses i.e. Liaison to lawyers, prepares documents, cheques etc. and ensure all persons responsible for certification is completed by date of hearing.
- Receives and validates FIC, Enviro-Klene and Terminix invoices for accuracy and compliance with rates as per Agreements and Contracts and passes to the Head of Operations for approval.
- Maintains and updates the KPI metrics for the Head of Operations direct reports monthly and prepares graphic presentations as required.
- Maintains and records various reports requested by the Head of Operations and Financial Controller as required.
- Assists with the management and event coordination of the Company’s staff Christmas party.
- Organizes other programs, events and meetings as required, by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
- Manages Company’s Annual Electronic Card and Advertisement of opening hours.
- Manages the Managing Director’s meeting room.
- Provides relief to the other Executive Assistants as required.
Knowledge & Experience:
- A Bachelor’s Degree or equivalent qualification
- A minimum of three (3) years’ experience in a similar capacity
- Proficient in Microsoft Office applications
Thank you for your interest but please note that only shortlisted contacts will be contactedExecutive Assistant Vacancy Brydens
- Excellent interpersonal skills
- Excellent organizing and co-coordinating skills
- Dependable, adaptable and results oriented
- Excellent communication and negotiation skills, with the ability to communicate with all levels of staff in the organisation
- Must maintain strict confidentiality at all times
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MERCHANDISER VACANCY (EAST/POS) The incumbent will be required to enhance the value of Bryden pi brands by ensuring all goods are properly displayed and merchandised. BRYDEN PI LTD VACANCY Bryden pi Ltd, one of the leading channel-focused distributors of Consumer, Health and Personal Care products in Trinidad and Tobago is on the lookout for the ideal candidate to join our unique family in the position of MERCHANDISER(EAST/POS).
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