Executive Assistant Vacancy Brydens

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      deborahdefazio
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      Executive Assistant Vacancy Brydens

      Executive Assistant Vacancy Brydens, Merchandiser Vacancy August 2020, Merchandiser A.S. Bryden & Sons, Brydens Down the Trade Merchandiser

      Executive Assistant Vacancy Brydens

      Executive Assistant – To the Managing Director

      A.S. Bryden & Sons (Trinidad) Limited & Bryden pi Limited

      Apply Now


      Description

      To provide confidential administrative support to the Managing Director, Head of Operations and the Financial Controller as require.

       

      A.S. BRYDEN & SONS (TRINIDAD) LIMITED

      We are seeking to recruit a suitable candidate for the following position:

       EXECUTIVE ASSISTANT (To the Managing Director)

      Major Responsibilities & Accountabilities:

      • Maintains strict confidentiality of all corporate, personal and research matters.
      • Provides administrative support, including word processing functions of all correspondence, as requested by the Managing Director, Head of Operations and the Financial Controller.
      • Screens the Managing Director’s incoming calls and responds independently when possible.
      • Opens, attends to and dispatches mail/e-mail messages for the Managing Director.
      • Manages the Managing Director’s calendar and schedules meetings and appointments, including foreign travel plans and itineraries.
      • Arranges meetings and appointments for the Head of Operations and the Financial Controller while providing reminders as required.
      • Follows up on matters requiring the attention of the Managing Director.
      • Prepares and distributes agendas, notices, minutes and resolutions for meetings.
      • Creates and maintains databases, spreadsheet files and an effective filing system for this office and Company’s Critical Business Documents.
      • Manages the process for Company licenses i.e. Liaison to lawyers, prepares documents, cheques etc. and ensure all persons responsible for certification is completed by date of hearing.
      • Receives and validates FIC, Enviro-Klene and Terminix invoices for accuracy and compliance with rates as per Agreements and Contracts and passes to the Head of Operations for approval.
      • Maintains and updates the KPI metrics for the Head of Operations direct reports monthly and prepares graphic presentations as required.
      • Maintains and records various reports requested by the Head of Operations and Financial Controller as required.
      • Assists with the management and event coordination of the Company’s staff Christmas party.
      • Organizes other programs, events and meetings as required, by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
      • Manages Company’s Annual Electronic Card and Advertisement of opening hours.
      • Manages the Managing Director’s meeting room.
      • Provides relief to the other Executive Assistants as required.

      Knowledge & Experience:

      • A Bachelor’s Degree or equivalent qualification
      • A minimum of three (3) years’ experience in a similar capacity
      • Proficient in Microsoft Office applications

      Key Competencies:

      • Excellent interpersonal skills
      • Excellent organizing and co-coordinating skills
      • Dependable, adaptable and results oriented
      • Excellent communication and negotiation skills, with the ability to communicate with all levels of staff in the organisation
      • Must maintain strict confidentiality at all times
      Thank you for your interest but please note that only shortlisted contacts will be contacted 
      Executive Assistant Vacancy Brydens

      Apply Now


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