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August 18, 2020 at 5:28 pm #851990deborahdefazioParticipant
Executive Assistant Vacancy Brydens
Executive Assistant Vacancy Brydens
Executive Assistant – To the Managing Director
A.S. Bryden & Sons (Trinidad) Limited & Bryden pi Limited
Apply Now
Description
To provide confidential administrative support to the Managing Director, Head of Operations and the Financial Controller as require.
A.S. BRYDEN & SONS (TRINIDAD) LIMITED
We are seeking to recruit a suitable candidate for the following position:
 EXECUTIVE ASSISTANT (To the Managing Director)
Major Responsibilities & Accountabilities:
- Maintains strict confidentiality of all corporate, personal and research matters.
- Provides administrative support, including word processing functions of all correspondence, as requested by the Managing Director, Head of Operations and the Financial Controller.
- Screens the Managing Directorâs incoming calls and responds independently when possible.
- Opens, attends to and dispatches mail/e-mail messages for the Managing Director.
- Manages the Managing Directorâs calendar and schedules meetings and appointments, including foreign travel plans and itineraries.
- Arranges meetings and appointments for the Head of Operations and the Financial Controller while providing reminders as required.
- Follows up on matters requiring the attention of the Managing Director.
- Prepares and distributes agendas, notices, minutes and resolutions for meetings.
- Creates and maintains databases, spreadsheet files and an effective filing system for this office and Companyâs Critical Business Documents.
- Manages the process for Company licenses i.e. Liaison to lawyers, prepares documents, cheques etc. and ensure all persons responsible for certification is completed by date of hearing.
- Receives and validates FIC, Enviro-Klene and Terminix invoices for accuracy and compliance with rates as per Agreements and Contracts and passes to the Head of Operations for approval.
- Maintains and updates the KPI metrics for the Head of Operations direct reports monthly and prepares graphic presentations as required.
- Maintains and records various reports requested by the Head of Operations and Financial Controller as required.
- Assists with the management and event coordination of the Companyâs staff Christmas party.
- Organizes other programs, events and meetings as required, by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
- Manages Company’s Annual Electronic Card and Advertisement of opening hours.
- Manages the Managing Directorâs meeting room.
- Provides relief to the other Executive Assistants as required.
Knowledge & Experience:
- A Bachelorâs Degree or equivalent qualification
- A minimum of three (3) yearsâ experience in a similar capacity
- Proficient in Microsoft Office applications
Key Competencies:
- Excellent interpersonal skills
- Excellent organizing and co-coordinating skills
- Dependable, adaptable and results oriented
- Excellent communication and negotiation skills, with the ability to communicate with all levels of staff in the organisation
- Must maintain strict confidentiality at all times
Thank you for your interest but please note that only shortlisted contacts will be contactedÂExecutive Assistant Vacancy BrydensApply Now
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