Government Vacancies August 2022

Government Vacancies August 2022, Government Vacancies August 2022, Government Vacancies August 2022, Government Vacancies August 2022

Government Vacancies August 2022

1. Web Technology Specialist Vacancy

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JOB SUMMARY:

The incumbent is required to design, develop, implement, manage, maintain and provide support services under
appropriate direction and guidance for the internet technology based applications of the Ministry/Department.
Duties include: providing key services related to the website and intranet solutions of the Ministry/Department
such as – assisting with the development of enabling policy and standards; assisting with needs assessment, and
the design and development of the solutions; providing technical services in the coding and testing of these
applications; monitoring, and providing assistance with the management of, the security, integrity and availability
of the applications; promoting, maintaining and enhancing the solutions; assisting with related training and
documentation; and supervising support staff as required.

REPORTS TO: Senior Information Systems Specialist or designated officer
SUPERVISION GIVEN TO: Technical and Support staff

DUTIES AND RESPONSIBILITIES:

• Assists with the design of web-based applications of the Ministry/Department, by, for example, configuring packaged applications, and documents such designs in accordance with defined standards, methods and tools.
• Develops, interfaces, tests, corrects, and documents web-based applications including the website as part of the Ministry’s overall application development, configuration and maintenance process in accordance with agreed standards and specifications.
• Assists with the development and execution of software tests, including user acceptance testing, for all new or
  updated web applications.
• Commissions and decommissions internet-based applications in accordance with the defined procedures and instructions of the Ministry/Department or accepted leading practice, and maintains the related service and support records.
• Monitors the performance of the website and intranet applications of the Ministry/Department, and resolves any technical and performance issues identified using standard processes and procedures, and performs assigned software maintenance and performance improvement tasks.
• Monitors the levels of service delivered by the website and intranet solutions of the Ministry/Department against documented service level agreements or other approved standards of the Ministry/Department,
  diagnoses identified service delivery problems, and initiates action to maintain and improve the current levels of service.
• Assists with the project management of assigned internet technology projects, by identifying and mitigating project risk, ensuring quality in project delivery, and managing any assigned resources.
• Delivers learning activities, including end-user training, to a variety of audiences in areas of technical specialisation and for any assigned projects.
• Keeps abreast of developments in specific technical specialisations in internet technology based applications including website and intranet technologies; programming procedure and languages; web design, authoring,
  development, administration and security tools; and utilises this knowledge in performing job duties as required.
• Keeps abreast of opportunities provided by new and emerging internet technology-based, tools and December 2014
  techniques and advises on their relevance and potential value to the Ministry/Department.
  Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Considerable knowledge of web technology including websites and intranets, web authoring languages and tools, web design and architecture, and web development and implementation.
• Knowledge of the management and operation of websites and intranets within an organisation.
• Knowledge of project management tools and techniques
• Some knowledge of relevant web technology solutions e.g. SharePoint, WebSphere.

SKILLS AND ABILITIES:

• Ability to think creatively and to implement website and intranet solutions.
• Ability to supervise technical and support staff.
• Ability to communicate effectively both orally and in writing.
• Ability to operate as part of a team.
• Ability to establish and maintain effective working relationships with colleagues.
• Ability to interact positively with members of the public and external stakeholders.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of three (3) years’ experience in an area of ICT including at least two (2) years’ experience in the development, operations and maintenance of web-based systems.
• Training as evidenced by the possession of a recognised Bachelor’s Degree in Computer Science, Computer
  Information Systems, Information Systems Management, Computer Engineering or a related area.
• Certification in web technology management, such as Microsoft Certified Technology Specialist (MCTS) or CIW
  Web Design Professional.
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

2. Project Support Officer Vacancy

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Job Summary:

The incumbent is required to provide support in the planning, execution, monitoring and control of projects in a Ministry/Department.  Duties  include tracking  project  progress;  assisting  in  budget  preparation;  monitoring work plan execution and in writing project related reports and other documentation and coordinating and scheduling of project meetings.

Reports to: Project Manager or Designated Officer

Supervision given to: n/a

Duties and Responsibilities:

• Contributes towards the development and scoping of projects .
• Tracks the progress of projects using appropriate project management tools and techniques .
• Helpsprepare budget proposals, assists in  managing and monitoring budget expenditure and revisions and provides interim status reports of all  projects.
• Assists in the collection, compilation and analysis of data  relative to the programme .
• Coordinates and schedules project teams meetings, as well as update and support meetings with stakeholders.
• Assists in the coordination and  organisation of relevant training and in the provision of user support to staff .
• Provides assistance in the maintenance of financial  records on the utilisation of funds under all projects .
• Provides support in the execution of activities for and in monitoring the execution of project work plans and ensures that project activities are properly and realistically scheduled, monitored and reported.
• Assists in the procurement of goods and services .
• Provides support in developing monitoring and evaluation reports and studies which will identify very early, slippages and reasons for same.
• Assists in writing Notes for Cabinet,  reports and other project related documentation .
• Performs other related duties as required .

Knowledge, Skills and Abilities

Knowledge:                       •

Knowledge of project management principles, practices, techniques and procedures.

• Some knowledge of the relevant procedures,  rules,  regulations and  policies of the Central Tenders Board Ordinance.
• Some knowledge  of the government financial rules,  regulations and procedures pertinent to programme/project management.

Skills and Abilities:           •

• Proficiency in the use of Microsoft Office Suite .
• Skill in the use of project management software
• Skill in project planning and  implementation .
• Ability to use the internet for research purposes .
• Ability to use e-Government technology platforms .
• Ability to analyse and  evaluate projects .
• Ability to devise creative solutions to address problems encountered  and resolve conflicts.
• Ability to conduct research into programme/project related issues .
• Ability to communicate effectively both orally and in writing .
• Ability to establish and maintain effective working relationships with  project stakeholders,  associates, other public service employees and the public.

Minimum  Experience and Training:

• Minimum of two  (2) years’  experience in  project management .
• Training as evidenced  by a  University degree from  a  recognised  institution in  Project  Management or Engineering or Information Technology  or the Social Sciences with courses in  Project Management.
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

3. Monitoring & Evaluation Officer

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JOB SUMMARY:

The  incumbent is required to establish and  implement or assist in the establishment and implementation of Monitoring and Evaluation (M&E)  Systems for programmes/projects in a Ministry/Department/Agency. Duties include formulating  programme/project outcomes, performance indicators and data capture systems; assisting in new programme/project development; conducting cost benefits and cost effectiveness analyses; maintaining M&E databases and reporting on M&E activities. Depending on work assignment, the incumbent may be required to perform some or the full range of the duties of this position.

REPORTS TO: Director, Monitoring and Evaluation/Monitoring and Evaluation

Coordinator or other designated officer

SUPERVISION  GIVEN TO: Support Staff of the Division/Unit

DUTIES AND  RESPONSIBILITIES:

• Performs as an integral member of project teams to provide guidance, direction and advice to ensure sound, client-responsive and innovative performance monitoring/management plans.
• Drafts monitoring and evaluation sections of proposals as required, adapts and/or develops innovative tools for measurement of progress and achievements of the Ministry/Department/Agency.
• Designs and implements systems for the continuous monitoring and evaluation of the projects and programmes of the Ministry/Department/Agency.
• Identifies and designs performance questions, key indicators and targets for each project component and for each level of the objective hierarchy.
• Collects data on inputs, activities and immediate outputs and reports on their contribution to eventual outcomes.
• Liaises with  and  provides monitoring and evaluation information to Central  M&E Agencies as required.
• Conducts field visits to obtain data in order to inform the design of performance monitoring/management plans where necessary.
• Establishes and maintains monitoring and evaluation information systems or databases and ensures that resources are current, available for employees and widely disseminated.
• Assists relevant staff of the Ministry/Department/Agency in the development of new projects/programmes, ensuring that all proposals include specific goals, objectives, outputs, indicators, targets and provision for adequate funding.
• Participates in assessments of new projects/programmes, as needed.
• Keeps abreast of monitoring and evaluation practices to ensure adherence to international  monitoring and evaluation standards.
• Links or assists in the linking of evaluation findings to policy formulation, planning  and budgetary processes of the Ministry/Department/Agency.
• Prepares and analyses monitoring and  evaluation reports for management to assist in its decision-making processes.
• Represents the Ministry/Department/Agency on various committees and at meetings, conferences, workshops and other for a as required.
• Reviews and/or prepares Notes for Cabinet and periodic and/or ad-hoc reports on matters related to monitoring and evaluation activities of the Ministry/Department/Agency.
• Performs other related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

SKILLS AND ABILITIES:

• Knowledge of monitoring and evaluation methodologies and  principles including quantitative, qualitative and  participatory approaches.
• Knowledge of management principles and practices.
• Knowledge of accountability theories and practices, including methods of implementation.
• Knowledge of logical frameworks and participatory results based planning, monitoring and evaluation.
• Some knowledge of government policies, procedures,  rules and  regulations.
• Some knowledge of the principles and methods involved  in  project management.
• Skill  in the use of personal  computers.
• Proficient in the use of Microsoft Office Suite.
• Ability to use e-government technology platforms.
• Ability to develop the overall framework for project monitoring and evaluation.
• Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities,  effects and impacts.
• Ability to compile and  analyse  data and prepare comprehensive reports.
• Ability to express ideas clearly and concisely,  both in writing and orally.
• Ability to establish and maintain effective working relationships and interact with different stakeholders.
• Ability to use tact and  diplomacy  in the performance of duties.
• Ability to observe and  maintain confidentiality in the performance of duties.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum  of two (2) years’ experience in performing duties related to monitoring and evaluation.
• Training as evidenced by the possession of a  Bachelor’s degree in one of the Social Sciences, such as Public

Sector Management or Project Management; or in a related field from a  recognised University.

• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

4. Monitoring & Evaluation Coordinator

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JOB SUMMARY:

The incumbent is required to direct or assist in directing, coordinate/oversee and guide the overall Monitoring and Evaluation (M&E) system for the  inistry/Department/Agency in  alignment with the national  Monitoring and Evaluation system. He/she is required to manage, independently or under the guidance of a Director (dependent on Ministry/Department/Agency to which assigned), a group of professionals responsible for the M&E portfolio. Duties include: ensuring that data is of high quality; collected in a timely manner; is appropriately analysed; and is consistently measured and used within the context of the Strategic and Business Plans of the Ministry/Department/Agency. Depending on work assignment, the incumbent may be required to perform some or the full range of the duties of this position.

REPORTS TO: Permanent Secretary/Head of Department/Agency, Director, Monitoring and Evaluation or other designated officer.

SUPERVISION  GIVEN TO: Monitoring and Evaluation Officers and other support staff of the Division/Unit.

DUTIES AND  RESPONSIBILITIES:

• Directs or assists in directing and coordinates the activities of professional and support staff performing M&E duties.
• Leads the development and implementation of M&E systems for the Ministry/Department/Agency, including designing frameworks and procedures for monitoring and evaluation; provides training in M&E techniques to staff of the Division/Unit in accordance with the national performance framework.
• Manages and coordinates/assists in the management and coordination of the day to day operations of the Monitoring and  Evaluation (M&E) Division/Unit of the Ministry/Department/Agency.
• Monitors the performance of M&E staff to ensure that all data such as performance indicators, targets and baselines are fed into the M&E system of the Ministry/Department/Agency and prepares reports on M&E findings that are compatible with the requirements of the national performance framework.
• Coordinates/assists in the coordination of the revision of programmes and projects with key stakeholders to ensure an updated and shared understanding of the strategy and information needs of the Ministry/Department/Agency.
• Monitors and evaluates programmes and projects within the Ministry/Department/Agency and special operating agencies under the purview of the Ministry/Department/Agency.
• Identifies and designs performance questions, key indicators and targets for each project/programme component.
• Prepares analytical reports on progress of projects/programmes undertaken including indications of planned actions and financial statements to the relevant bodies.
• Liaises with  and  provides monitoring and  evaluation  information to Central  M&E Agencies as required.
• Reviews and  analyses  evaluation reports to enable informed decision making .
• Monitors the development and execution of policies, projects and programmes to ensure alignment with the vision  and strategies of the Ministry/Department/Agency.
• Reviews the performance of Public Sector Investment Programme (PSIP)  and  Infrastructure  Development Fund  (IDF) projects of the Ministry/Department/Agency.
• Represents the Ministry/Department/Agency on various committees and at meetings,  conferences, workshops and other fora as required.
• Trains/assists in training technical staff on M&E best practices and ensures compliance with established policies and  procedures.
• Reviews and/or prepares Notes for Cabinet and periodic and/or ad-hoc reports on matters related to monitoring and evaluation activities of the Ministry/Department/Agency.
• Performs other related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

SKILLS AND ABILITIES:

• Considerable knowledge of monitoring and evaluation  methodologies and principles including quantitative,  qualitative and participatory approaches.
• Considerable knowledge  of management principles and  practices.
• Considerable knowledge  and  understanding of governance theories and practices,  including methods of implementation ..
• Considerable knowledge of Logic Models/Results Chains and  results based planning.
• Considerable knowledge  of government policies,  procedures,  rules and regulations.
• Considerable knowledge of the principles and  methods involved  in strategic planning,  project management and public management systems.
• Skill in the use of personal computers.
• Proficient in the use of Microsoft Office Suite.
• Ability to use e-government technology platforms.
• Ability to lead and  motivate a team in  monitoring and  evaluation activities.
• Ability to develop  the overall framework for project Monitoring and Evaluation.
• Ability to plan, organize, direct and co-ordinate the work of professional and other support staff engaged in monitoring and evaluation activities.
• Ability to collaborate with relevant stakeholders to provide relevant information for ongoing evaluation of project activities, effects and impacts.
• Ability to compile and analyse data and prepare comprehensive reports.
• Ability to express ideas clearly and concisely, both in writing and orally.
• Ability to establish and maintain effective working relationships and interact with different stakeholders.
• Ability to use tact and diplomacy in the performance of duties.
• Ability to observe and maintain confidentiality in the performance of duties.

MINIMUM EXPERIENCE AND TRAINING:

Minimum of six (6) years’ experience performing monitoring and evaluation work in the design, formulation and implementation of M&E systems, including a  minimum of three (3) years’ experience in supervising a team with responsibility for monitoring and evaluation,  planning and public management.

Training  as evidenced by the possession of a Bachelor’s degree in one of the Social Sciences, such  as Public Sector Management or Project Management; or in a related field from a recognised University; supplemented  by Post Graduate certification in  Monitoring and  Evaluation  Methods and  Procedures from a  recognised institution.

• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

5. ICT Support Officer

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JOB SUMMARY:

The incumbent is required to provide operational support functions for the ICT infrastructure of a Ministry/Department/Division under the guidance and direction of  supervisors. Duties include: assisting with software development and testing under supervision; performing defined operational procedures including documentation on the ICT systems; resolving defined requests for support and routine incidents; and monitoring levels of service provided.

REPORTS TO: Information Systems Support Specialist or designated officer

SUPERVISION GIVEN TO: N/A

DUTIES AND RESPONSIBILITIES:

• Designs, codes, tests, corrects and documents simple programs and assists with the implementation and testing of software under the supervision and guidance of professional staff.
• Supports the information content and publication development process, including creating draft documentation  and illustrations, printing and publishing, and creating sections of technical and operational documentation.
• Interprets, executes and records test cases in accordance with project test plans and under the supervision of professional staff.
• Monitors and logs the actual service provided to users against that required by service level agreements.
• Carries out agreed operational procedures of a routine nature; and contributes to maintenance, installation and problem resolution.
• Receives and handles requests for support following agreed procedures; and responds to requests for support by providing information to enable incident resolution and allocates unresolved calls as appropriate; and maintains relevant records.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Knowledge of computer operations functions.
• Some knowledge of the tools and techniques required for the management and control of ICT within an organisation.
• Some knowledge of project management tools and techniques.

SKILLS AND ABILITIES:

• Ability to communicate effectively both orally and in writing.
• Ability to operate as part of a team.
• Ability to establish and maintain effective working relationships with colleagues.
• Ability to interact with members of the public and external stakeholders.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of three (3) years of relevant technical experience.
• Training as evidenced by the possession of a recognised Associate Degree or Diploma in Computer Science, Computer Information Systems, Information Systems Management, Computer Engineering or a related area.
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

6. Facilities Officer

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JOB SUMMARY:

The incumbent is required to assist in developing and implementing a facilities and equipment maintenance and upgrade programme for a Ministry/Department. Duties include inspecting facilities and equipment for deficiencies; assisting in property acquisitions; repairing scopes of work and cost estimates; space planning and utilisation; assisting in preparing tenders; monitoring contractors performing maintenance and repair services  and preparing reports on facilities management activities.

REPORTS TO: Senior Facilities Officer or Designated Officer

SUPERVISION GIVEN TO: Facilities Technician

DUTIES AND RESPONSIBILITIES:

• Performs facilities and equipment inspections to ensure optimal functioning and  report deficiencies identified to management in order to facilitate corrective action.
• Develops and implements facilities and equipment maintenance schedule, health and safety policies, guidelines and procedures in  a small  Ministry/Department or assists in  performing these functions  in  a  large or medium sized  Ministry.
• Participates in property acquisition and compliance activities, also assists with the preparation, negotiation and review of leases and rental agreements for maintenance and upkeep of property.
• Prepares budget  proposals,  scopes  of work  and  cost  estimates  for projects  related  to maintenance,  repairs, improvements, upgrades and modifications of facilities and equipment.
• Plans utilisation of space and facilities consistent with the requirements of organisational efficiency.
• Assists in the management of a disaster recovery programme and in the provision of facilities security, electronic loss prevention, fire and life safety-related services.
• Assists in the preparation of tender documents and contract speculations in respect of contracted services for facilities and equipment maintenance, repair and upgrades.
• Monitors contracts performing contracted services related to the maintenance, repair and  upgrades to ensure work is completed according to specifications.
• Develops and maintains or assists in developing and maintaining of an efficient and up-to-date facilities management information database.
• Prepares or assists in the preparation of Cabinet Notes,  reports, correspondence and other official documents related to facilities management.
• Performs other related duties as may be required.
• Knowledge of the  methods, materials and equipment used in the preventative maintenance and repair of facilities and equipment.
• Knowledge of the principles and practices of Facilities Management.
• Knowledge of building, construction and maintenance work, codes and standards.
• Knowledge of Occupational Safety and Health Act .
• Knowledge in project management principles and practices .
• Some knowledge of the principles of office space planning and utilisation .

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Skill in the use of personal computers.
• Ability to conduct   inspections of facilities and equipment and identify deficiencies.
• Ability to develop and implement facilities and equipment maintenance schedules.
• Proficiency in Microsoft Office and Microsoft Project .
• Ability to prepare estimates, specifications and budget for facilities maintenance repair and upgrade projects.
• Ability to effectively communicate both orally and in writing .
• Ability to  establish  and  maintain  effective  working  relationships  with  fellow employees and members of the public.
• Ability to prepare reports and other documents and to maintain  records .

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of four (4) years’ experience in facilities management.
• Training  as  evidenced  by the possession of a  recognised Bachelor’s  degree in  Facilities  Management;  or in Civil/Structural/Constructional/Electrical  Engineering  supplemented  by  certification  in  Facilities Management
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

7. Facilities manager

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JOB SUMMARY:

The  incumbent  is  required  to  manage and  direct  the  provision  of facilities  management  services  in  a   large Ministry/Department ensuring  regulatory compliance and  a  safe  and functional  work environment for employees and clients. Duties include directing and co-ordinating staff performing facilities management work; developing and implementing a  preventative maintenance programme, facilities management policies, procedures and guidelines; advising   on facilities management matters; making recommendations for implementing facilities upgrades and construction;  developing budget proposals;  preparing tender  documents  and  supervising contractors providing contracted services related to facilities management.

REPORTS TO: Permanent Secretary or Designated Officer

SUPERVISION  GIVEN TO: Staff of the Facilities Management Unit

DUTIES AND  RESPONSIBILITIES:

• Plans, organizes, directs and co-ordinates the work of staff engaged in the provision of facilities management
• services in a  large Ministry/Department.
• Develops and  implements a  programme for the ongoing and preventative maintenance and the operations of all building facilities, grounds, equipment and mechanical/electrical systems.
• Directs the development of and manages the implementation of facilities upgrades, remodelling, construction, relocation and other related projects.
• Advises on all matters  relating to or adversely affecting the functional integrity of the buildings,  equipment and facilities services of the Ministry/Department and recommends remedial measures.
• Makes recommendations regarding building structures, alterations, additions to equipment, fixtures and other such charges as required to maintain optimal decor and function of the facilities.
• Directs and co-ordinates the planning and acquisition of accommodation and the utilisation of space and facilities consistent with the requirements of organisational efficiency.
• Enforces compliance with the Occupational Safety and Health Act (OSHA) and proper systems for the security of all facilities and occupants are in place; also develops health and safety policies, guidelines and procedures.
• Coordinates all projects and provides overall supervision to contractors engaged in performing work related to repair,  maintenance and upgrades to buildings, grounds, equipment and other systems.
• Develops and submits budget proposals in respect of the provision of facilities management services for inclusion in draft estimates; also prepare scopes of work and cost estimates for contracted services related to facilities management.
• Directs and  oversees the development and preparation of tender documents and  contract specifications for facilities management contracted services.
• Performs periodic inspections of all facilities,  equipment and systems to ensure optimal functioning.
• Prepares and/or  directs  the preparation of Cabinet Notes, reports, correspondence and other documents pertinent to facilities management.
• Represents the Ministry/Department on committees, meetings and other for a on facilities management and related matters.
• Performs related duties as may be required.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:                   

• Extensive knowledge  of the principles and techniques of Facilities Management.
• Extensive knowledge  of building construction  and  maintenance work,  codes and
• standards.
• Extensive knowledge of the methods, materials and equipment used in upgrades, preventative maintenance and  repair of facilities and equipment.
• Considerable knowledge  of the OSHA as it pertains to facilities management.
• Considerable knowledge  of project management principles and techniques.
• Considerable knowledge  of the principles of space planning  and  utilisation.
• Considerable knowledge of the procedures involved  in  budget preparation, work scope development and cost estimation for contracted services and public service procurement.

SKILLS AND ABILITIES:    

• Skill  in the use of personal computers.
• Proficiency in the use of Microsoft Office and  Microsoft Project.
• Ability to use e-government technology platforms.
• Ability to develop and  implement a preventative maintenance programme for building, facilities, equipment and systems.
• Ability to plan, direct and  coordinate  the  work  of  staff  performing facilities management duties.
• Ability to prepare budget proposals, scopes of work and cost estimates related to the provision  of facilities management services.
• Ability to  communicate  effectively both orally and in writing; and to prepare comprehensive reports,  briefs and  other documents on facilities management matters.
• Ability to establish and  maintain  effective working relationships with associates, other public service employees  and  members of the public.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of eight  (8)  years’  experience  performing facilities  management  duties,  including  at  least four (4) years at a  managerial/supervisory level.
• Training  as evidenced by the possession of a Bachelor’s Degree in Facilities Management; or Civil/Structural/Mechanical/Electrical Engineering supplemented by certification in Facilities Management.
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

8. Database Specialist

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JOB TITLE: DATABASE SPECIALIST

JOB SUMMARY:

The incumbent is required to provide general database management, maintenance and support services for the database systems of the Ministry/Department. Duties include: assisting with the monitoring and management of the security, integrity and availability of the databases of the Ministry/Department; supporting the design and development of databases; and maintaining and enhancing the database solutions of the Ministry/Department; and supervising Technical and Support Staff as required.

REPORTS TO: Senior Database Specialist or Senior Information Systems Specialist or designated officer

SUPERVISION GIVEN TO: Technical and Support Staff

DUTIES AND RESPONSIBILITIES:

• Designs, develops, tests, corrects, documents and maintains database management systems using agreed standards, methods and tools.
• Applies and maintains specified security controls as required to maintain confidentiality, integrity and availability of  the database management systems  of  the  Ministry/Department; and  investigates and remedies related security incidents according to defined procedures.
• Applies appropriate analytical techniques to the databases of the Ministry/Department to support the reporting and operational information needs of all users.
• Keeps abreast of database concepts, object and data modelling techniques and design principles, and database architectures.
• Installs and commissions selected database products.
• Assists with  the  development and  implementation of  database management systems, including the identification and mitigation of project risk, and the monitoring projects.
• Assists with the development of software tests and with the execution of the system and acceptance testing of new or  modified database management systems, particularly for those areas of technical specialisation.
• Carries out routine configuration, installation and reconfiguration of database management systems and products, and agreed database maintenance and administration tasks.
• Undertakes  specific  areas  of  database  release  and  deployment  activities  and  documents  technical activities.
• Keeps abreast of developments in technical specialisations in the database operations and management areas; and utilises this knowledge in performing job duties.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Knowledge of database development and maintenance methodologies.
• Knowledge of project management tools and techniques.
• Some knowledge of the principles, tools and techniques required for the management and control of ICT within an organisation.

SKILLS AND ABILITIES:

• Ability to supervise technical and support staff.
• Ability to think creatively and to implement database solutions.
• Ability to communicate effectively both orally and in writing.
• Ability to operate as part of a team.
• Ability to establish and maintain effective working relationships with colleagues.
• Ability to interact positively with members of the public and external stakeholders.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of  three  (3)  years’  experience    in  the  area  of    ICT,  including at  least  eighteen (18)  months’
• experience in the design, operation and maintenance of database management systems.
• Training as evidenced by the possession of a recognised Bachelor’s Degree in Computer Science, Computer
• Information Systems, Information Systems Management, Computer Engineering or a related area.
• Relevant certification in database management such as the IBM Certified Database Associate, Oracle Database
• 12c Administrator Certified Associate etc.

• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

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Government Vacancies August 2022

9. Business Operations Coordinator

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JOB SUMMARY:

The incumbent is required to perform a variety of administrative and/or advanced secretarial support duties. Duties include supervising and coordinating the work of staff performing clerical/secretarial and administrative support duties; assisting in the preparation of budgets for a Unit/Division and the training and guidance of subordinate staff. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.

REPORTS TO: Administrative Superior or designated officer

SUPERVISION GIVEN TO: Business Operations Assistant I, II and/or other support staff as required.

KEY RESPONSIBILITIES:

• Supervises the work of employees performing a variety of routine to complex clerical/secretarial and administrative support duties by assigning and reviewing work and providing guidance.
• Trains and guides staff in performing work assignments.
• Manages and coordinates the arrangements for meetings, workshops, conferences and other similar events, both internally and externally, by providing logistical support including: scheduling dates and arranging for air and ground transport; arranging accommodation; sourcing and reserving conference facilities; preparing agenda and taking minutes/notes; and following up the implementation of actions and decisions taken as required.
• Supervises and coordinates activities related to processing , maintaining and updating of manual and electronic correspondence, documents and databases and office support such as: maintaining manual and electronic filing system/databases/libraries; sorting, recording and routing all incoming correspondence and documents; filing of correspondence and documents manually and electronically and, independently assigning metadata to facilitate electronic searches; dispatching outgoing correspondence, documents; and providing photocopying, printing, scanning, faxing, binding and other office assistance support.
• Assists in the execution of the design, implementation and evaluation of the Division’s policies, projects and programmes; also assists in monitoring the work programmes of the Division to which assigned, follows up on actions to be taken and provides timely reminders on key deliverables.
• Assists in the preparation of budgetary estimates by obtaining relevant financial and other data for inclusion.
• Provides project management support such as identifying and managing resources to ensure project and system success.
• Coordinates arrangements for local and foreign travel, sources information on costs, develops cost proposals and justifications, plans the itinerary and makes ground transport arrangements, as necessary.
• Contributes to the creation of innovative procedures and policies as a means of improving Divisional and Ministry’s /Department’s work practices and arrangements.

• Prepares and/or guides the preparation of complex correspondence, reports and other documents, including
• Cabinet Notes.
• Maintains liaisons with other Divisions/Units to ensure that the needs of the Divisions/Units are met.
• Undertakes research and prepares justification for acquisition/procurement of stationery, books and other office supplies and equipment for the Division/Unit.
• Performs advanced secretarial support to senior managerial staff such as :
• Preparing and formatting documents from manuscript or dictation; and generating documents such as memoranda, letters, reports, tables and spreadsheets utilising word processing and other software;
• Reviewing and screening incoming correspondence, making preliminary assessment of importance, handling personally or forwarding to superior;
• Receiving and screening incoming calls and visitors , determining priority matters and notifying superior accordingly; and
• Coordinating and managing the superior’s calendar by arranging appointments and engagements.
• Performs other duties related to the core functions of the position.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Extensive knowledge of modern office practices and procedures.
• Extensive knowledge of office management principles and techniques.
• Considerable knowledge of relevant Public Service rules and regulations, instructions and procedures.
• Considerable knowledge of relevant financial rules and regulations.
• Considerable knowledge of records and information management techniques.
• Knowledge of the principles of Public Administration.
• Knowledge of project management techniques.
• Some knowledge of Human Resource Management principles, procedures and practices.

SKILLS AND ABILITIES:

• Proficiency in the use of Microsoft Office Suite.
• Skill in the use of personal computers.
• Ability to use e-Government technology platforms.
• Ability to use the internet for research purposes.
• Ability to compose letters, memoranda, minutes and reports.
• Ability to demonstrate analytical and problem solving skills.
• Ability to plan and co-ordinate work programmes evaluate their effectiveness, prepare comprehensive reports and recommendations.
• Ability to direct and lead staff engaged in the performance of clerical/secretarial and administrative support functions.
• Ability to use a computer and other standard office machines such as photocopiers, scanners, facsimile machines.
• Ability to communicate effectively both orally and in writing.
• Ability to promote teamwork.
• Ability to establish and maintain effective working relationships with colleagues.
• Ability to interact positively with members of the public.
• Ability to use initiative to solve work related problems.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of eight (8) years’ experience performing clerical/secretarial and administrative support duties, including a minimum of two (2) years at a supervisory level.
• Training as evidenced by the possession of a recognized University Degree in the Social Sciences or a related area.
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

Apply Now

Government Vacancies August 2022

10. Business Operations Assistant II

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JOB SUMMARY:

The incumbent is required to perform a variety of complex clerical/secretarial and administrative support duties. Work involves the performance of office management functions; assisting in strategy and work programme planning and implementation; undertaking follow-up activities as required and performing secretarial duties for managerial/professional and  technical  staff.  Duties  also  include  the  supervision  of  employees  engaged  in  the performance of related duties. Depending on assignment, the incumbent may be required to perform some or the full range of the duties of this position.

REPORTS TO: Business Operations Coordinator or other designated officer

SUPERVISION GIVEN TO: Staff as required

DUTIES AND RESPONSIBILITIES:

• Supervises the work of employees performing a variety of routine to complex clerical/secretarial and administrative support duties by assigning and reviewing work and providing guidance.
• Trains and guides staff in performing work assignments.
• Co-ordinates the planning and management of meetings, workshops and conferences.
• Prepares  and/or  guides  the  preparation  of  complex  correspondence, spreadsheets,  reports  and  other documents.
• Determines the  need  for,  and  prepares  or  oversees  the  requisition,  receipt,  storage,  distribution  and maintenance of office supplies and equipment.
• Undertakes follow-up activities regarding the Unit’s work programme and decisions taken at meetings, workshops and conferences and submits progress reports.
• Undertakes research, conducts analysis and compiles data as directed.
• Performs office management duties such as : developing and maintaining file register and filing system in keeping with established procedures. coordinating  the  receipt,  sorting,  recording  and  distribution  of  correspondence  and  other documents. coordinating travel arrangements for staff. arranging for equipment/building repairs and maintenance.
• Assists in the preparation of budgetary estimates by obtaining relevant financial and other data for inclusion.
• Generates a wide variety of documents such as letters, memoranda, minutes, reports, spreadsheets utilising appropriate software.
• Operates a computer, utilising word processing and other software as well as other standard office machines such as scanners, photocopiers and facsimile machines.
• Performs administrative support duties for managerial/professional/technical staff such as: reviewing and screening incoming correspondence, making preliminary assessment of its importance, handles some personally or forwarding to superior; receiving and screening incoming calls and visitors, determining priority matters and notifying superior accordingly; and co-coordinating and managing the superior’s calendar by arranging appointments and engagements.
• Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE:

• Considerable knowledge of modern office practices and procedures.
• Considerable knowledge of relevant Public Service rules, regulations, instructions and procedures.
• Considerable knowledge of office management principles and techniques.
• Knowledge of relevant financial rules and regulations.

SKILLS AND ABILITIES:

• Proficiency in the use of Microsoft Office Suite.
• Skill in the use of personal computers.
• Ability to use e-Government technology platforms.
• Ability to use the internet for research purposes.
• Ability to compose and prepare standard documents such as letters, memoranda, minutes and reports.
• Ability to demonstrate problem solving skills.
• Ability to plan, organize and supervise the work of staff engaged in performing a variety of clerical/secretarial and administrative support duties.
• Ability to train and mentor employees.
• Ability to communicate effectively both orally and in writing.
• Ability to develop creative strategies and solutions to accomplish objectives.
• Ability to lead and work as part of a team.
• Ability to establish and maintain effective working relationships with colleagues and members of the public.
• Ability to use initiative and to find solutions for work related issues.

MINIMUM EXPERIENCE AND TRAINING:

• Minimum of four (4) years’ experience performing clerical/ secretarial and administrative support duties.
• Training as evidenced by the possession of an Association of Business Executives Diploma (ABE); or Certificate in Public Administration (CPA) or equivalent.
• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

Apply Now

Government Vacancies August 2022

11. Information Management Coordinator

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Department: Ministry of Tourism, Culture and the Arts

Reports to: Director of Corporate Services

Job Purpose: To manage, maintain and update the ministry’s Record Management Programme

PRINCIPAL ACCOUNTABILITIES

Key results expected from job in order of priority from most important to least important:

• Establish and monitor records and information management programmes that comply with International Records Management Standards.
• The development, standardization, creation, classification and updating of the relevant files and collection of document of the Unit.
• Maintain an internal database of documentation and consult relevant external databases.
• Support Records Management research by providing information and documentation of Records Management related subjects.
• Direct and participate in the development, implementation and maintenance of automated systems for Records Management.
• Participate in development evaluation and testing of Records Management Unit Emergency and Disaster Operating procedures.
• Manage and coordinate staff with the Registry/Management Unit where applicable.
• Other related duties.

TECHNICAL COMPETENCIES

Level of Education, Skills and Training required for the job:

• Bachelor’s Degree in the Social Sciences, preferably with courses in Public Administration, Information Systems and/or Library Sciences.
• Post-Graduate qualifications in Library and Information Sciences or Information Management or Records Management.
• Any equivalent combination of knowledge, skill, abilities, qualification and experience.

Education, Skills and Training considered as assets for the job:

• Membership in a professional body such as a Library Association or Records or Information Management Association would be an asset.
• Certification in Records Management is desirable.

Experience Required:

• Three to Five years’ experience in an electronic records management environment.

CORE BUSINESS AND FUNCTIONAL COMPETENCIES REQUIRED

Core Business:

• Planning/Organization
• Results Orientation
• Flexibility/Adaptability

Core Functional:

• Analytical Skills/Problem Solving
• Communication
• Teamwork and Cooperation

INTERNAL RELATIONSHIPS: Major internal contacts necessary to perform the job.

• Deputy Permanent Secretary
• Director of Corporate Services
• Divisional Heads
• Other staff of the Ministry

EXTERNAL RELATIONSHIPS: Major external contacts necessary to perform the job.

• Other Ministries, Departments and Agencies
• The Library Association of Trinidad and Tobago
• NALIS
• National Archives
• The University of the West Indies Library
• Other Records Centres
• Private Sector consulting and contracting firms

• The cover letter must state the position being applied for.
• Applicants are also required to submit a detailed Curriculum Vitae, two (2) references, copies of certificates and a Police Certificate of Character (no older than six (6) months).
• Applications are to be emailed to MTCAcareers@gov.tt on or before September 4, 2022.
• For complete Job Descriptions, please visit https://mtca.gov.tt.

We thank all applicants for their interest. However, only shortlisted applicants will be contacted.

Government Vacancies August 2022

Apply Now

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