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January 20, 2024 at 11:07 pm #1015146AnonymousInactive
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Housing Development Corporation Jobs
#1Â Procurement and Contracts Officer
Housing Development Corporation
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Job Description
JOB PURPOSE:
The incumbent is required to provide assistance in the effective and efficient administration of the procurement process in accordance with the statutory laws/regulations and procurement policies.
WORKING RELATIONSHIPS:
- Reports to the Manager, Procurement and Contracts.
- Works closely with service providers, other internal and external stakeholders.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:
- Assists in executing, monitoring and reviewing the procurement of supplies, materials, equipment and services (including consulting services) for the Construction Company Limited.
- Assists in monitoring of logistics associated with prompt delivery of supplies, materials, equipment and services to meet the need of the Construction Company Limited.
- Assists in developing, implementing and monitoring the procurement plan/programme for the Corporation in keeping with policy guidelines, statutory requirements and best practice.
- Co-ordinates the activities in the preparation of Expressions of Interest, Request for Quotations, Letters of Invitation, Requisitions and Quotation Analysis and Purchase Order documents.
- Develops and maintains an efficient record keeping system for the department.
- Prepares and submits documents/reports in accordance with the Corporations requirements.
- Liaises with internal and external stakeholders; as required.
- Performs any other related duties and responsibilities consistent with the job title/position.
Key Competency
QUALIFICATIONS AND EXPERIENCE:
- Bachelors Degree in Logistics/Procurement or Supply Chain Management from an accredited academic institution; or
- Diploma in Procurement and Supply – CIPS or SPSM and Degree in Management or related discipline from an accredited academic institution;
- Four (4) years experience performing procurement (purchasing) duties; or
- Equivalent combination of training and experience.
 KNOWLEDGE AND SKILLS:
- Knowledge of the procurement laws and regulations governing the procurement of supplies, equipment, materials and services in the Public Service.
- Knowledge of procurement policies and procedures.
- Knowledge of the sources of supplies, equipment, materials and services, their availability and market prices and trends.
- Knowledge of stores management and inventory control.
- Some knowledge of Governments financial/accounting practices and procedures.
- Some knowledge of the principles and practices of Project Management.
- Working knowledge of Procurement/Purchasing Software would be an asset.
- Ability to analyse and interpret and apply laws, regulations, policies and procedures pertinent to procurement in the Public Service and international lending agencies.
- Effective negotiations skills.
- Ability to establish and maintain effective working relationships with associates.
- Ability to prepare and present comprehensive reports.
- Ability to analyse and interpret laws and regulations.
- Effective problem-solving, time management, planning and organisational skills.
- Excellent communication skills (written, oral and interpersonal).
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
Housing Development Corporation Jobs
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Housing Development Corporation Jobs
#2 Manager, Procurement and Contracts
Housing Development Corporation
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Job Description
JOB PURPOSE:
The incumbent is required to manage all procurement activities of the Construction Company Limited (CCL) in compliance with procurement laws, regulations, policies and procedures and adhere to the principles of accountability and transparency and value for money.
WORKING RELATIONSHIPS:
- Reports to the General Manager, Construction Company Limited.
- Works closely with Managers/Supervisors, services providers, other internal and external stakeholders.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:
Strategic & Transformational Role:
- Provides professional advice, expertise and practical assistance to the Corporation and other stakeholders.
- Manages the procurement process to ensure consistency and compliance with applicable laws, regulations, policies and procedures.
- Recommends procurement strategies to take advantage of economic order quantities, prices and deliveries.
- Designs, develops, implements and monitors procurement procedures and tools to support the Corporations procurement activities.
- Develops, implements and monitors a procurement plan/ programme for the Corporation in keeping with existing policy guidelines, to achieve best cost and flexibility in the context of changing trends in supplier and contract bases.
Operations Oversight Role:
- Plans, organises and directs the procurement of supplies, materials, equipment and services (including consulting services) for the CCL.
- Plans and organises the logistics associated with prompt delivery of supplies, materials, equipment and services to meet the needs of the CCL.
- Leads the preparation of Expressions of Interest, Request for Quotations, Letters of Invitation, Request for Proposals and other tender documents.
- Represents the CCL at meetings and other fora on procurement matters as required by the CCL.
- Liaises with internal and external stakeholders; as required.
- Performs any other related duties and responsibilities consistent with the job title/position.
Leadership/Relationship Role:
- Manages the Performance Management System for relevant employees.
- Provides coaching and mentoring to subordinate employees.
- Prepares and submits reports in accordance with the CCLs requirements.
- Contributes to the development of the CCLs budget.
- Develops and maintains effective working relationships with relevant stakeholders.
Corporate Service Responsibility/Public Trust/Compliance/Risk:
- Assesses the impact of proposed/existing company legislations, regulatory policies, laws and regulations pertinent to the organisation making recommendation for amendments.
- Promotes and supports company policies, procedures, mission, values, and standards of ethics and integrity.
- Identifies operational and reputational risks in the area of procurement and develop/implement mitigation measures to address issues identified.
REPORTING REQUIREMENTS:
- Vacation Leave Roster
- Performance Appraisal
- Attendance and Punctuality
- Succession Planning
- Reward and Recognition
- Recruitment
- Employment Contracts
- Training Plan
- Policy and Procedure Reviews and Recommendations
- Unpaid Employee Obligations
- Employee Allowances Report
Key Competency
QUALIFICATIONS AND EXPERIENCE:
- Bachelors Degree in Business Administration, Project Management, Accounting, Economics with core courses in procurement management, or Supply Chain Management; or equivalent qualification in a related discipline from a recognised institution;
- Certification in procurement management and/or supply management training from a recognized institution such as Chartered Institute of Purchasing and Supply (CIPS): Advanced Diploma Level 5; or the Institute for Supply Management (ISM) Certified Professional in Supply Management will be an asset;
- Ten (10) years experience performing procurement (purchasing) duties with at least eight (8) years at a supervisory level in a similar position; or
- Equivalent combination of training and experience.
KNOWLEDGE AND SKILLS:
- Extensive knowledge of the relevant laws and regulations, policies and procedures governing the procurement of supplies, equipment, materials and services in the Public Service.
- Excellent knowledge of the RFX (Request for Proposals/Quotations/Information) generation process.
- Extensive knowledge of procurement methods and procedures.
- Working knowledge of the sources of supplies, equipment, materials and services, their availability and market prices and trends.
- Working knowledge of Governments financial/accounting practices and procedures.
- Considerable knowledge of the principles and practices of Project Management.
- Ability to analyse and interpret data and prepare comprehensive reports.
- Ability to conduct negotiations.
- Ability to establish and maintain effective working relationships with colleagues and members of the public.
- Ability to interpret and apply laws, regulations, policies and procedures pertinent to procurement in the Public Service.
- Ability to observe and maintain confidentiality in the performance of duties.
- Ability to think strategically to develop and implement relevant procurement plan/programme/policies.
- Attention to detail.
- Effective problem-solving, planning and organisational skills.
- Excellent analytical and reasoning skills.
- Excellent communication skills (written, oral and interpersonal).
- Excellent negotiation and mediation skills.
- Excellent time management skills and ability to multi-task and prioritise work.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
- Working knowledge of Procurement Software would be an asset.
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Housing Development Corporation Jobs
#3Â Legal Officer
Housing Development Corporation
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Job Description
JOB PURPOSE:
The incumbent is required to manage the activities of the legal department and render legal services to improve the efficiency and effectiveness of the Trinidad and Tobago Housing Development Corporation Construction Company Limited.
WORKING RELATIONSHIPS:
- Reports to the designated Manager/Supervisor.
- Â Works closely with personnel of Legal Division at the Holding Company, service providers, other internal and external stakeholders and its Subsidiaries.
Key and Critical Responsibilities
MAJOR DUTIES &Â RESPONSIBILITIES:
Strategic & Transformational Role:
- Manages operational activities of the Department.
- Provides strategic legal advice and counsel on a broad range of complex laws and regulations affecting the operations of the Construction Company Limited.
- Assist in planning strategic legal activities to ensure that the Construction Company Limited achieves its mandate in the delivery of housing accommodation to the nations citizenry in accordance with legal framework.
Operations Oversight Role:
- Oversees property development management and litigation matters.
- Drafts and settles pleadings and correspondence.
- Appears before court, tribunals and other dispute adjudication bodies.
- Instructs external Counsel and manages the conduct of matters by external Attorneys-at-Law.
- Represents the Construction Company Limited at meetings, in court and other legal proceedings.
- Adjudicates matters at a pre-litigation/ dispute resolution stage and negotiates amicable settlement.
- Reviews correspondence, identifies risks and develops and implements measures to mitigate against negative impacts to the Construction Company Limited.
- Manages the preparation, filing and service of documents.
- Conducts research on various aspects of the law.
- Administers training to sensitise staff about the laws and regulations relevant to the Company’s operations to ensure compliance.
- Represents the Corporation and various operational committee meetings, court and meetings with stakeholders.
- Forms part of the Procurement and Contract Team and negotiating team with external stakeholders on behalf of the Construction Company Limited for contracts.
- Advises, co-ordinates and reviews the work activities of subordinate employees.
- Performs any other related duties and responsibilities consistent with the job title/position.
Leadership/Relationship Role:
- Prepares and submits reports in accordance with the Company’s requirements.
- Contributes to the development of the Company’s budget.
- Develops and maintains effective working relationships with relevant stakeholders.
Corporate Service Responsibility/Public Trust/Compliance/Risk:
- Assesses the impact of proposed/existing company legislations, regulatory policies, laws and regulations pertinent to the organisation making recommendation for amendments.
- Promotes and supports company policies, procedures, mission, values, and standards of ethics and integrity.
- Identifies operational and reputational risks and develop/implement mitigation measures to address issues identified.
REPORTING REQUIREMENTS:
- Monthly Report
- Succession Planning
- Training
- Policy and Procedure Reviews and Recommendations
- Departmental Key Performance Indicators (KPIs) with achievable objectives with established timelines.
Key Competency
QUALIFICATIONS AND EXPERIENCE:
- Bachelor of Law Degree from a recognised institution;
- Legal Education Certificate (LEC) or equivalent from a recognised institution;
- Admission to practice Law in Trinidad and Tobago;
- Ten (10) years practising Attorney at Law with at least eight (8) years with supervisory experience in a similar environment; or
- Equivalent combination of training and experience.
KNOWLEDGE AND SKILLS:
- In-depth knowledge of the following:
- Court procedures and practices and rules of evidence;
- Litigation processes and procedures;
- Conveyancing;
- Procurement law;
- Land laws and regulations
- Construction law, including the application of standard forms of contract including the FIDIC form of contract, contract management and project management.
- Working knowledge of Employment and Industrial relations laws and regulations;
- In depth knowledge in drafting legal documents/instruments.
- Working knowledge of the States financial regulations.
- Ability to analyse and interpret laws and regulations.
- Ability to maintain confidentiality.
- Ability to analyse and interpret data and prepare comprehensive reports.
- Ability to establish and maintain effective working relationships with colleagues and members of the public.
- Attention to detail.
- Dispute resolution skills.
- Effective problem-solving, planning and organizational skills.
- Excellent analytical, critical thinking and reasoning skills.
- Excellent communication skills (written, oral and interpersonal).
- Excellent arbitration, negotiation and mediation skills.
- Excellent time management skills and ability to multi-task and prioritize work.
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
- Self-motivated, result oriented with proven ability to work independently.
- Strong leadership skills.
- Strong working ethics and ability to treat organisational information with confidentiality.
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Housing Development Corporation Jobs
#4 Junior Accountant
Housing Development Corporation
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Job Description
JOB PURPOSE:
The incumbent is required to provide financial and administrative services to ensure that payments are processed and disbursed within the established timeline and that all accounting controls and procedures are implemented to achieve the objectives of the Trinidad and Tobago Housing Development Corporation Construction Company Limited.
 WORKING RELATIONSHIPS:
- Reports to the Accountant – Head.
- Works closely with service providers, internal and external stakeholders.
Key and Critical Responsibilities
DUTIES & RESPONSIBILITIES:
- Maintain accounts receivable, document bills and supporting documentation.
- Maintain accounts payable, ensure timely payment of invoices, confirm validity of the debt and gather appropriate signatures.
- Update financial records via accounting software.
- Gather payroll expenses and input into appropriate entry line.
- Prepare quarterly budget under the purview of senior management.
- Analyzing financial statements and prepare balance sheets.
- Assists in examining journals and subsidiary ledgers to determine accuracy and compliance with financial regulations.
- Accurately reconciles all general ledger accounts, verifying sequencing of cheques in accordance with financial regulations and the Company’s requirements.
- Prepares and submits reports in accordance with Company’s requirements.
- Prepares and submits financial reports in accordance with financial regulations and the Company’s requirements.
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QUALIFICATIONS AND EXPERIENCE
- Professional Accounting Qualification (Certified Professional Accounting (CPA); Association of Chartered Certified Accountants (ACCA) Level two (2); or Bachelors Degree in Accounting, Finance, Business Administration, Economics; or equivalent qualification in a related discipline;
- Five (5) years in a similar position with at least two (2) years with supervisory experience; or
- Equivalent combination of training and experience.
KNOWLEDGE AND SKILLS:- Knowledge of the principles of office management and financial administration relevant to the operations of the Company.
- Knowledge in applying the International Financial Reporting Standards (IFRS) and Exchequer and Audit Ordinance and other financial rules and regulations relevant to the operations of the Company.
- Good organizational, negotiating and analytical skills.
- Detailed oriented.
- Excellent communication skills (oral, written and interpersonal).
- Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
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Housing Development Corporation Jobs
#5 Accountant (Head)
Housing Development Corporation
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Job Description
JOB PURPOSE:
The incumbent is required to manage the activities and operations in the Company to ensure that the unit is maintaining an established accounting systems, accurate financial records and procedures and implementing effective accounting controls to achieve the objectives of the Construction Company Limited.
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Reports to the designated Manager/Supervisor.
Works closely with the General Managers, Procurement Officer, service providers, internal and external stakeholders.
Key and Critical Responsibilities
MAJOR DUTIES & RESPONSIBILITIES:
Strategic & Transformational Role:
- Manages processes and procedures to maintain the integrity of the internal controls to prevent audit findings and monetary risks to the Construction Company Limited, such as fraud, duplicate payments, and penalties for non-compliance
- Develops and implements policies and procedures to ensure effectiveness and efficiency in deliverables.
- Â Manages all payable and disbursement of funds to ensure compliance with financial legislations, regulatory policies, laws and regulations relevant to the Construction Company Limited.
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- Maintains accurate financial records, control reports and effective document control mechanisms.
- Ensures to close Accounts Payable transaction annually on September 31 in accordance with financial regulations.
- Oversees the automated processes of the Automated Clearing House (ACH) payments and develop query tools to assist with research and help resolve system issues.
- Posts daily Automated Clearing House (ACH) payments.
- Analyses invoices and expenses reports for accuracy and eligibility for payments.
- Ensures expenses are posted correctly.
- Ensures timely payments of vendors invoices and expense vouchers.
- Processes relevant payments in a timely manner.
- Reconciles relevant financial statements;
- Ensures that all supplier statements are reconciled in a timely and accurate manner in accordance with management instruction and financial guidelines.
- Ensures all vendor maintenance is processed accurately, in accordance with agreed KPIs and is appropriately authorised.
- Manages the work activities of the personnel of the department.
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- Manages the Performance Management System for relevant employees.
- Provides coaching and mentoring to subordinate employees.
- Prepares and submits relevant financial reports and financial statements in accordance with financial regulations and the Company’s requirements.
- Prepares and submits detailed budgets and reports to the parent ministry to obtain funding for the Companys activities.
- Contributes to the development of the Company’s budget.
- Develops and maintains effective working relationships with relevant stakeholders.
Corporate Service Responsibility/Public Trust/Compliance/Risk:
- Assesses the impact of proposed/existing company legislations, regulatory policies, laws and regulations pertinent to the organization making recommendation for amendments.
- Promotes and supports company policies, procedures, mission, values, and standards of ethics and integrity.
- Identifies operational and reputational risks in the area of finance and accounting and develop/implement mitigation measures to address issues identified.
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- Vacation Leave Roster
- Performance Appraisal
- Attendance and Punctuality
- Succession Planning
- Training Plan
- Policy and Procedure Reviews and Recommendations
Key Competency
QUALIFICATIONS AND EXPERIENCE:
- Â Professional Accounting Qualification (Certified Professional Accounting (CPA); Chartered Financial Analyst (CFA); Association of Chartered Certified Accountants (ACCA) Level Three (3) or Bachelors Degree in Accounting, Finance, Business Administration, Economics; or equivalent qualification in a related discipline;
- Ten to seven (10-7) years experience in similar position with at least eight (8) years supervisory/managerial experience in a financial institution;
- Working experience in document mapping will be an asset; or
- Equivalent combination of training and experience.
KNOWLEDGE AND SKILLS:
- Knowledge of the principles of accounting, accruals and financial administration relevant to the operations of the Company.
- Â Knowledge in applying the International Financial Reporting Standards (IFRS) and Exchequer and Audit Ordinance and other financial rules and regulations relevant to the operations of the Company.
- Ability to develop and implement processes and procedures.
- Ability to develop, implement and enforce policy in a respectful and customer service-oriented manner.
- Strong ability to manage multiple suppliers at one time with a strong focus on high service delivery standards.
- Ability to work within a high-volume transaction and diverse business environment.
- Ability to work independently, exercising discretion and sound judgment
- Ability to maintain confidentiality.
- Strong work ethics: Able to uphold ethical standards and values, and to act with integrity.
- Proficient in document management.
- Outstanding organisational skills including the ability to manage and prioritise multiple concurrent tasks, meet tight deadlines and to work in an independent, flexible manner where required.
- Strong analytical and problem solving skills including the ability to identify issues and develop solutions.
- Â Detailed oriented.
- Excellent communication skills (oral, written and interpersonal).
- Excellent written and verbal communication skills with the ability to engage with a broad range of stakeholders (both internal and external) both in the provision of information, support and advice.
- Excellent interpersonal skills, including an ability to acquire information and influence others with diplomacy, tact and discretion and to engage internal and external stakeholders at all levels with respect and confidence.
- Â Proficient in MS Office (Outlook, Word, Excel, PowerPoint and Project) with advanced skills in Microsoft Excel.
- Proficiency in the use of Windows based applications (particularly spreadsheets and databases)
Housing Development Corporation Jobs
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PM: Immigrants take jobs that we donât want.
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