Executive Assistant at Heritage Petroleum

Provides comprehensive and confidential administrative support to leaders, exercising customer excellence, results orientation and delegated latitude in decision-making towards the effective utilization of leader time and the efficient management of the office.

KEY RESPONSIBILITIES

• Provides comprehensive administrative support in the form of quality documents, communiques, appropriate treatment of issues and alerts leader on high priority/deadline items.
• Provides efficient receipt, handling, dispatch, response, treatment and filing of all incoming and outgoing correspondence.
• Ensures the professional handling of telephone and direct (in person) communications.
• Maintains proactive and efficient coordination of leader time through timely and appropriate scheduling and calendar management.
• Maintains comprehensive and timely retrieval of office records and critical documents.
• Establishes and maintains systems and methods for aiding the execution of secretarial and office administration.
• Coordinates all office activities, physical changes, acquisition of office supplies and equipment and direction to office personnel.
• Conducts specialized research as requested and presentations for executive use.
• Maintain contacts, networks and liaisons across the organization and externally with agencies, organizations and associations to support operational activities as appropriate.
• Initiates requests for management reports, as directed by the CAE, and summarizes same as needed for Board reporting.
• Undertakes any other assignments required from time to time, to fulfil the job purpose.

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EXPERIENCE & QUALIFICATIONS

• Associate Degree in Business Administration.
• Three (3) to (5) years in a similar position.
• Proficient in Microsoft Office Suite-Excel, Power Point, Word, Outlook.

CLOSING DATE FOR APPLICATIONS: SUNDAY 14TH NOVEMBER 2021

We appreciate the interest shown by all candidates. However, we wish to advise that only suitable candidates will be contacted.