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UDeCOTT Vacancies October 2024, UDeCOTT Vacancies October 2024, UDeCOTT Vacancies October 2024, UDeCOTT Vacancies October 2024
UDeCOTT Vacancies October 2024
Administrative Assistant (Office Administration)
Urban Development Corporation of Trinidad & Tobago (UDeCOTT) Ltd
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The Administrative Assistant provides service and support to Administration to ensure the efficiency and effectiveness of the department’s operations and by extension achieve the goals of the company
Summary:
The Administrative Assistant provides service and support to Administration to ensure the efficiency and effectiveness of the department’s operations and by extension achieve the goals of the company.
Education, Knowledge and Experience
- Associate Degree in Business Administration or related discipline from an accredited academic institution
- Associate Professional Secretary Certificate will be an asset
- Strong proficiency in the use of Microsoft Office Tools
- Proficiency in the use of routine office equipment
- Minimum of three (3) years’ experience performing similar job functions in a large, diverse organization
OR
Equivalent combination of Qualification, Training and Experience
Key Duties & Responsibilities:
Supports the Manager
- Prepares and modifies documents including correspondence, reports, drafts, memos, presentations and emails
- Handles requests for information and data
- Prepares written responses to routine enquiries
- Performs general office duties
- Any other duties that may be required
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Organizational Responsibility
- Assists in monitoring stationery supplies, requisition depleted/depleting stock in a timely manner and ensure distribution of stationery supplies to the relevant departments.
- Liaises with TSTT and Digicel to put new staff on Corporate Plan and any issues regarding mobiles
- Assists in preparing purchase orders for requisitions as required.
- Responsible for the maintenance / upkeep of the Purchase Order, stationery, fixed assets and Administrative expenditure database including Microsoft Dynamics Software.
- Responsible for monthly reports on Administrative Expenditure and Stationary Expenditure for each department.
- Contacts suppliers to obtain information on price, quality and delivery capabilities for goods and services
- Assists in purchasing on behalf of the organization
- Ensures a database and adequate stock of stationery is readily available.
- Ensures all stationery supplies are requisitioned in a timely manner
- Maintains electronic and hard copy filing system
- Prepares general clerical duties including photocopying, fax and mailing
- Files and retrieves corporate documents, records, and reports
- Ensures security and confidentiality of data
- Maintains a safe and secure working environment
- Resolves administrative problems and inquiries
Human Resources Responsibility
Time and leave management – Assists in monitoring time and attendance and advise Human Resources of discrepancies for follow up.
- Assists in managing the leave application filing system
- Maintains an efficient and harmonious working environment among employees, clients and managers.
Provide Receptionist Services
- Answers, screens and transfers inbound phone calls
- Receives and direct visitors and clients
- Responsible for distributing letters and notices to customers and shareholders
Inventory Management
- Maintains office supply inventories
- Record and supply the requests of the department’s office requisites
Safety Monitor
- Ensures the department is free of any hazards.
Project Management
- Required to assist in coordinating projects such as setting up special events, i.e. Sports Day, Christmas function, packaging of gift items given by the Company, or handling office moves.
- Performs any other duties related to the job function as may be assigned
The Office holder will be recruited on a contractual basis.
Kindly submit copies of relevant academic qualifications inclusive of Cover letters, CV’s and Police Certificate of Character. Please note that ONLY academic qualifications from accredited institutions will be accepted.
All applications must be submitted by 4.00pm on October 27, 2024. Hard copy applications should be submitted to:
Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of Spain
Unsuitable applications will not be acknowledged by the Corporation.
UDeCOTT Vacancies October 2024
Apply Now
UDeCOTT Vacancies October 2024
Records Management Technician
Urban Development Corporation of Trinidad & Tobago (UDeCOTT) Ltd
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The Records Management Technician is required to provide assistance for the successful implementation of the Records Management Policies and Procedures for the organization. The incumbent is also required to assist in the general record management functions of the Department.
Summary:
The Records Management Technician is required to provide assistance for the successful implementation of the Records Management Policies and Procedures for the organization. The incumbent is also required to assist in the general record management functions of the Department.
Education, Knowledge and Experience
- Associate Degree in Records Management or Library and Information Systems
- At least three (3) years in a similar position
- Organizational skills
- Knowledge of Records Management Concepts and Strategies
- Proficient in computer skills
- Proficient in MS Suite
- Strong analytical and technical skills
- Reliability, commitment and punctuality.
- Ability to work unsupervised, meet deadlines and maintain flexibility with work assignments and schedule.
- Creative problem solving skills, outstanding judgment and excellent decision making to meet and exceed customer expectations.
- Excellent written and oral communication skills
- Ability to be extremely responsive
- Committed to quality and deadline driven
- 2 – 3 years’ working experience in a corporate environment
OR
- Equivalent combination of Qualification, Training and Experience
Key Duties & Responsibilities:
General:
- Assists in establishing document management workflows
- Assists in the implementation of the policies and procedures; strategies for records classification, transfer, storage and disposal
- Supervises the Clerical Assistants’ daily operations
- Follows up with user departments and send notices for record retention
- Receives documents for inventory; prepare report for disposition in accordance with approved retention schedules
- Facilitates user training when required
- Responds to requests for records – Confidential
- Prepares reports as required
- Performs any other duties relative to the job function as may be assigned
The Office holder will be recruited on a contractual basis.
Kindly submit copies of relevant academic qualifications inclusive of Cover letters, CV’s and Police Certificate of Character. Please note that ONLY academic qualifications from accredited institutions will be accepted.
All applications must be submitted by 4.00pm on October 31, 2024. Hard copy applications should be submitted to:
Divisional Manager, Human Resources, Level 5, UDeCOTT Head Office, 38-40 Sackville Street, Port of Spain
Unsuitable applications will not be acknowledged by the Corporation.
UDeCOTT Vacancies October 2024
Apply Now
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