[celinda24z]

UNDP

UNDP Executive Associate Vacancy

Job Description Agency UNDP Title Executive Associate to the UNDP Resident Representative and Assistant Resident Representative (Programme) Practice Area – Job Family Management Vacancy End Date (Midnight New York, USA) 10/06/2020 Duty Station Port of Spain, Trinidad and Tobago Education & Work Experience C-HS Graduate or Equivalent – 7 year(s) experience Languages Required: Desired: English   Grade G6 Vacancy Type FTA Local Posting Type External Bureau Latin America & the Caribbean Contract Duration 1 Year with possibility for extension Open only to nationals of Trinidad and Tobago Apply Now Background Under the guidance and direct supervision of the Resident Representative (RR), the Executive Associate to the RR ensures effective and efficient functioning of the RR’s office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made. The Executive Associate to the RR works in close collaboration with UNDP staff, UN Agencies and national authorities to ensure efficient flow of information, actions on instructions and agendas.  The Executive Associate also provides secretarial and administrative support to the Assistant Resident Representative (Programme) (ARR(P)).   *for purposes of this Job Description senior management denotes the office of RR and ARR(P). Duties and Responsibilities Summary of Key Functions: Ensures effective and efficient functioning of the senior management office* Ensures provision of effective communications support to the Country Office Ensures facilitation of knowledge building and management 1.    Ensures effective and efficient functioning of the senior management office* focusing on achievement of the following results: Ensure smooth meeting and event management, including relationship management for the senior management office. Maintenance of the senior management calendar, contacts with high-ranking visitors, arrangement of appointments and meetings and/or taking minutes/notes and arranges for proper follow up. Maintenance of protocol and administrative procedures. Preparation of high-quality briefing materials, including presentations (using Power Point and other Microsoft Office softwares), for senior management for appointments, meetings, missions. Scheduling of regular staff meetings, management meetings, preparation and circulation of agendas, preparation of highlights/minutes. Management of senior management’s missions and representation schedule, arrangement of all travel arrangements, if necessary. Maintenance of rosters and professional profiles of high-level partners, contact database, and telephone lists; Preparation of correspondence, directives, comments on behalf of senior management for his/her signature and making follow-up when required. Compiles research background substantive material and documentation for use in discussions, mission, briefings, press meetings, conferences, workshops, and missions. Receives, screens, logs and routes correspondence, attaches necessary background information. Facilitates logistics of high-level missions to the Trinidad and Tobago Country Office (CO) and the territories that they serve, trainings and workshops. Use of automated office management systems for effective functioning of the senior management office. Procurement of office supplies/office services required for smooth functioning of the senior management office through the Operations Unit. May act as administrative LPAC support for the CO. May be called upon to provide administrative support to the programme and/or operations teams, based on an agreement with the senior management office. Provides support services to Officer in Charge as designated   2.    Ensures provision of effective communications support to the Country Office focusing on achievement of the following results: Maintenance of the filing system ensuring safekeeping of confidential materials. Use of automated filing system. Coordination of the information flow in the office; and internal communication. Facilitation of information sharing among the CO and the territories covered by the CO and the Regional Bureau. Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the reports to the senior management office. Provides advice to the senior management office and the CO as a whole on all national and UN related protocol procedures.   3.    Ensures facilitation of knowledge building and management focusing on achievement of the following results: Sound contributions to knowledge networks and communities of practice. Organization of trainings to the CO staff on coordination, administration and protocol issues   Competencies Competencies and Selection Criteria   Description of Competency at Level Required (For more comprehensive descriptions please see the competency inventory) In this section list all 5 core competencies as well as the most relevant technical/function competencies the role will require along with the appropriate level.  Primary competencies are those integral to the position and are the criteria by which a hiring decision would be made.  Secondary competencies are necessary but are not critical to the role. Core Innovation Ability to make new and useful ideas work Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Leadership Ability to persuade others to follow Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) People Management Ability to improve performance and satisfaction Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Communication Ability to listen, adapt, persuade and transform Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Delivery Ability to get things done Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Technical/Functional Primary Building Strategic Partnerships Analyses general information and selects materials in support of partnership building initiatives Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Promoting Organisational Learning and Knowledge Sharing Researches best practices and poses new, more effective ways of doing things Documents innovative strategies and new approaches Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Job Knowledge/Technical Expertise Understands the main processes and methods of work regarding to the position Possesses basic knowledge of organisational policies and procedures relating to the position and applies them consistently in work tasks Strives to keep job knowledge up-to-date through self-directed study and other means of learning Demonstrates good knowledge of information technology and applies it in work assignments Confidentiality Ability to provide input to business processes re-engineering, elaboration and implementation of new data management systems Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Promoting Organizational Change and Development Documents ‘best practices’ in organizational change and development within and outside the UN system Demonstrates ability to identify problems and proposes solutions Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Design and Implementation of Management Systems Uses information/databases/other management systems Provides inputs to the development of simple system components Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Client Orientation Reports to internal and external clients in a timely and appropriate fashion Organises and priorities work schedule to meet client needs and deadlines Establishes, builds and sustains effective relationships within the work unit and with internal and external clients Responds to client needs promptly Excellent communication skills Level 3: Apply & Adapt (Recognised contributor with demonstrated ability) Promoting Accountability and Results-Based Management Gathers and disseminates information on best practice in accountability and results-based management systems Prepares timely inputs to reports Maintains databases Level 3: Apply & Adapt (Recognised contributor with demonstrated ability)   Required Skills and Experience Education: Secondary Education with specialised secretarial training. Undergraduate Degree in Business Administration /Management Studies or equivalent would be desirable, but it is not a requirement.   Experience: Secondary education with 6 years of progressively responsible secretarial support to senior management, administrative, programme experience is required at the national or international level. Advanced experience in the usage of computers and office software packages (MS Word, Excel, PowerPoint etc), experience in handling of web-based management systems. Excellent writing skills   Language Requirements:  Fluency in written and oral English Disclaimer Important applicant information All posts in the GS categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Apply Now

Home – Study Zone Institute

We care for all learners – delayed, distracted, unfocussed, accelerated, outspoken, quiet and more. We believe in creating an environment that allows each student to learn at his or her own pace. We aim to bridge the gap between a struggling student at the primary level and their success at exams at the secondary level.

Jobs in Trinidad and Tobago – Sweet TnT Magazine

Jobs and vacant positions can be posted here for the whole world to see for free. Have a skill, product or service you would like to offer post it here.

Keep children occupied with 5 key activities – Sweet TnT Magazine

Leave it up to children to run things and you may have yourself a big mess. Shower them with technology to keep them busy and you just might create a monster. Give loads of school work to keep children occupied and they may become resentful. So, what are parents to do?

Zebapique a bitter leaf and ultimate remedy – Sweet TnT Magazine

By Jamie Gangoo , author “The leaves of the zebapique are either soaked in rum or boiled in water and allowed to cool before being drunk. A little salt can be taken after to kill the bitter taste.”

[Author]

Posts