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PTSC Executive Assistant Vacancy

PTSC Executive Assistant Vacancy

Public Transport Service Corporation of Trinidad and Tobago

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Description

Executive Assistant

PUBLIC TRANSPORT SERVICE CORPORATION

VACANCY

The Public Transport Service Corporation (PTSC), in its drive towards improving and expanding its services, is pleased to invite applications for the following CONTRACT position.

 

Executive Assistant

SUMMARY

The Executive Assistant shall support and contribute to the effective administration of the Office of the General Manager within the Corporation which includes the General Manager, or Deputy General Managers.

The Executive shall ensure the organisation’s administrative functions are effectively performed and perform duties independently and with competence and effectiveness.

 

DUTIES AND RESPONSIBILITIES

HUMAN RESOURCE MANAGEMENT  

• Complies with company policies and guidelines with respect to punctuality, attendance and official leave as a demonstration of commitment to the achievement of work objectives.
• Complies with company policies and procedures thereby ensuring a productive, harmonious, healthy, safe and substance-free environment.
• Participates in and transfers knowledge gained to improve the performance of self and others.
• Completes assigned activities and complies with legitimate instructions.
• Addresses identified performance gaps.

 

FINANCIAL

• Complies with the requirements of relevant Financial Policies as outlined in the Financial Policy Manual.
• Assists with the preparation of the annual Work Programme and Spending Plan (budget) in accordance with stipulated timelines.
• Ensures expenditure for approved work activities do not exceed budget without prior approval.

 

Performs general activities

• Ensures good governance, confidentiality, due care and diligence in all activities.
• Works with the assigned Manager in the collation of divisional KPI data.
• Prepares reports and correspondence (e.g. memoranda, letters, faxes, emails, minutes and presentations).
• Responds to internal and external parties, providing feedback where applicable.
• Undertakes projects and conducts research under the direction of the Manager.
• Collates and distributes the annual On-Call roster for the division where applicable.
• Ensures the availability of stationery, personal protective equipment, office equipment, furniture, galley, office supplies, and other related items.
• Supervises Maids where applicable.
• ·     Performs other work related duties as required at the level of the substantive position.

 

MINIMUM QUALIFICATION AND EXPERIENCE: Undergraduate degree in Business Administration or a related field. Minimum of eight (8) years’ experience in an administrative function. Effective written, verbal and presentation skills. Results oriented with an attention to details. Confidential with a high level of integrity. Problem analysis and problem-solving skills. Proficiency in Microsoft Office Suite especially MS Word, MS Excel and MS PowerPoint. Comparable combinations of experience and academic qualifications

 

 

 

Close for application on or before:  21^st August 2020

Please note only shortlisted candidates will be contacted

Apply Now

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