UTT Job Vacancies July 2020

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“To contribute to the sustainable and entrepreneurial development of society through the advancement and application of research, dissemination of knowledge and public engagement in our pursuit to produce work-ready graduates, innovators and critical thinkers.“

UTT’s current programmes include:

• Petroleum, Process & Utilities Engineering
• Civil Engineering
• Energy Studies
• Information & Communication Technologies
• Criminology, Justice & Public Safety
• Aviation Studies
• Teacher Education, with specialisations in:
  • Early Childhood Education
  • Primary Education
  • Secondary Education
  • Technical-Vocational Education
• Bio-Sciences, Agriculture & Food Technologies
• Manufacturing
• Maritime Studies
• Marine Sciences
• Environmental Sciences
• Health Sciences
• Biomedical Engineering
• Health Administration
• Performing Arts
• Sports Studies
• Fashion Design and Fashion Management

The President, as Chief Executive Officer (CEO) of the University, will be expected to lead and manage its academic and corporate activities in pursuit of its mission.

The President reports to the Board of Governors and has overall responsibility for both the academic body and the supporting corporate services.

Minimum qualifications include the following:

• A distinguished academic career, having achieved the level of a full Professorship, preferably in one of the areas currently covered by the University
• Extensive experience in the management of units of a recognised university or tertiary institution
• The capacity to build and maintain productive working relationships
• A firm commitment to the mission of the University
• Extensive experience in working in both government institutions and private sector organisations
• An understanding and appreciation of the role of the University in contributing to national objectives
• The vision to continue leading the Institution into national and international prominence

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To provide leadership and coordination of the Finance and Accounting functions of the University, and in particular to serve in the role of Financial Comptroller.

DUTIES/ RESPONSIBILITIES:

• Formulates financial policies as required and participates in financial planning for the University, in alignment with the University’s strategic plan and objectives.
• Develops annual budgets for the University, inclusive of the review and revision of all departmental budget submissions.
• Ensures the submission of financial reports to the Board, Board Committees, President, Executive and other external agencies including Ministries.
• Ensures the preparation of monthly management accounts for submission to the Executive team, front line users and/or budget holders.
• Ensures that there is a reliable system of internal controls in place to adequately safeguard the assets of the University.
• Ensures integrity and accuracy in the reporting of financial results.
• Conducts continuous assessments on internal controls with appropriate adjustments.
• Ensures that there are reliable systems in place for accounting and reporting on Donated Funds (Restricted and Unrestricted), Endowment Funds, Research Projects (UTT funded and/or Sponsored/Corporate Donors) and Managed Projects (Clients’ Funds).
• Ensures compliance with finance-related statutory obligations – submission of reports and payments, viz: taxes, national insurance etc.
• Ensures that the institution’s annual accounts are audited on a timely basis.
• Ensures that auditors’ requirements (both internal and external) are me.
• Undertakes special assignments/projects and performs other related duties as assigned.
• Ensures that insurance premiums of all UTT’s assets are paid and up to date.
• Supervises, coaches and mentors subordinate staff and implements the University’s performance management system accordingly.

QUALIFICATIONS AND EXPERIENCE:

• Professional Accounting Qualification such as ACCA, CA or equivalent.
• Master’s Degree or equivalent in Finance, Accounting or related field will be an asset.
• Minimum ten (10) years managerial experience at a senior level.
• Membership in a relevant professional body.

COMPETENCIES/TRAITS:

• Demonstrated ability in management of financial planning and systems, financial reporting, budgets, risk mitigation and audit.
• Experience in the effective management of the financial systems and procedures of universities.
• Ability to examine and re-engineer operations and procedures, formulate policy and implement new strategies and procedures.
• Strong interpersonal and communication skills and the ability to work. effectively with a wide range of constituencies in a diverse community.
• Knowledge of and ability to interpret and advise on the application of relevant legislation and standard international practices impacting on assigned responsibilities.
• Ability to analyse problems and develop creative solutions within the existing regulatory framework.
• Strong leadership, strategic thinking, decision making and problem solving skills.
• Strong negotiation skills.

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To facilitate the strategic development of the Sport and Recreation Programme for the University.

DUTIES/ RESPONSIBILITIES:

• Plans, develops and implements policies, procedures and initiatives of the University’s Sport and Recreation Programmes;
• Organises, directs, schedules and supervises sporting and recreational facilities;
• Provides leadership and direction to the Sport and Recreation team;
• Prepares the Sport and Recreation budget and effectively manages and controls allocated resources;
• Monitors and ensures compliance with University’s regulations and policies;
• Promotes sporting fitness and recreational activities among the University’s community and ensures high participation levels among staff and students;
• Oversees and evaluates the implementation of sports development activities, and sets targets for the delivery of Sports Programmes and activities;
• Establishes and maintains effective partnerships with external agencies including the International Olympic Committee, SPORTT, TTOC, NSO, etc.
• Supervises, coaches and mentors subordinate staff and implements the University’s performance management system accordingly;
• Undertakes projects, special assignments and performs other related responsibilities as assigned.

QUALIFICATIONS AND EXPERIENCE:

• Master’s Degree in Sport Administration or related field
• Minimum of six (6) years managerial experience

COMPETENCIES/TRAITS:

• Strong project management skills
• Extensive knowledge of the University’s business/environment, & policies and procedures
• Extensive knowledge of the Unit’s systems & processes
• Extensive knowledge of the MS Office Suite/related software
• Critical human relations and customer service skills
• Meticulous and results oriented
• Ability to work well in teams
• Strong decision making, analytical and problem solving skills

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The Senior Manager, Student Registry, is fundamental to the delivery of UTT’s objectives of excellence in Teaching and Learning, resulting in an exceptional student experience. This position is responsible for supporting the design of and implementing of policies and procedures that ensure the integrity and security of student academic records as well as all administrative and operational activities associated with student registration, certification for graduation and transcript evaluation. This position is also responsible for the management of the personnel and budgets within Student Registry Unit and reports to the Vice President, Research, Academic, and Student Affairs.

DUTIES/ RESPONSIBILITIES:

• Plans, develops and implements policies, procedures and initiatives of Student Registry;
• Leads and manages the design and delivery of Student Registry services across the student lifecycle: from student entry to post-graduation.
• Leads, develops and manages staff within the Student Registry unit and ensures a professional working environment that enables staff to develop while motivating and managing the team on a daily basis.
• Manages all staff issues within the unit including staff induction, training and performance reviews with the objective of developing a culture that facilitates an outstanding student experience.
• Provides advice on procedures related to student rights and responsibilities and special needs including individual case reviews.  It is expected that the Senior Manager, Student Registry will also lead the case management process where required.
• Maintains effective working relationships with colleagues across UTT, in order to provide a seamless, efficient and effective service to past, current and potential students.
• Develops and implements the Student Registry budget and effectively manages and controls allocated resources.
• Directs the process for the collection and refund of all student related fees – enforces procedures related to financial transactions, and coordinates with Internal Audit and Finance.
• Keeps current with developments in registry services within the Higher Education sector and contributes to the development of policies and procedures in response to internal and external factors.  Directly responsible for the development and implementation of procedures which support the policy framework of the Student Registry.
• Has responsibility for student data management systems and processes, and the privacy and security of the data held therein.  Provides timely and accurate student data reports and analytics to the Senior Management Team.
• Is responsible for the production, distribution and validation of transcripts and Degree and Diploma certificates.
• Champions and oversees the Registry’s contribution to the UTT’s Strategic Plan and to lead the development and delivery of the Registry’s operational plan
• Acts as the designated Student Registry representative on appropriate UTT committees and working groups.
• Undertakes associated duties, as requested by the Senior Management Team, and actively participates in the delivery of key UTT events, such as Open Day, Induction/Registration and Graduation.
• Supervises, coaches and mentors subordinate staff and implements the University’s performance management system accordingly

QUALIFICATIONS AND EXPERIENCE:

• Post graduate qualification in the Social Sciences, Business Administration, Finance, or related field.
• Proven experience in leading successful organisational change, including systems and process review.
• Extensive experience of working within a regulatory framework.
• Extensive knowledge of the National/International Higher Education sector.
• Minimum of six (6) years managerial experience.
• User proficiency with general productivity software (e.g. Microsoft® Office Suite) and knowledge of specialised programmes, systems and databases used by Universities for discharging student registry services to its constituents.
• Membership in a relevant professional body.

COMPETENCIES/TRAITS:

• Excellent people management and organisation skills.
• Strong Financial management and budgeting skills.
• Excellent liaison and relationship building skills.
• Excellent editorial, procedural and customer service skills.
• Excellent oral and written communications skills.
• Demonstrated skill in policy development and regulations
• Ability to lead staff across University campuses.
• Self-starter with the ability to work with ambiguity.
• Experience in developing, leading and managing Quality Assurance systems within higher education systems.
• Ability to make judgement on significant issues in the absence of precedence.
• Ability to develop and implement innovative and/or practical solutions to improve operational practice.

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The Vice President is responsible for the overall delivery of corporate services throughout the University. He/she is fiscally responsible for budgeting and executing the University’s appropriations, and provides leadership in the development, implementation and evaluation of policies and procedures for all support functions, including finance, human resources, infrastructure, technology services, outreach and industry relations.

DUTIES/ RESPONSIBILITIES:

• Institutes risk mitigation strategies to eliminate/minimize loss of university assets through acts of individuals or acts of God.
• Oversees the system of internal controls requirements relating related to the University’s operations and assets.
• Chairs and/or serves on a range of university committees, workgroups and teams, as part of the University’s governance mechanism.
• Ensures availability of supplies and services for the University in accordance with relevant guidelines and best practice.
• Oversees the development of annual and multi-year budget projections for assigned portfolios.
• Reviews annual expenditures to ensure alignment with approved allocations and the university’s strategic priorities.
• Oversees the financial reporting and other statutory requirements.
• Develops policies and the strategic framework (in collaboration with faculty and academic and corporate administrators) for informing all human resource functions and operations.
• Oversees the development and delivery of effective and responsive human resource and industrial relations services, in support of the university’s academic mission.
• Ensures compliance and adherence to all relevant legal requirements regarding contract administration, employment practice, security operations and environmental and occupational health and safety.
• Develops forecasts for short, medium and long term infrastructure needs in collaboration with faculty and academic and corporate administrators.
• Oversees the delivery of facilities planning, facilities management, infrastructure development and maintenance services in accordance with strategic priorities, and in accordance with best practice and service delivery benchmarks.
• Develops policies to facilitate the efficient management of the University’s physical assets.
• Establishes guidelines, frameworks and policies to facilitate campus environments which reinforce personal safety and security.
• Provides strategic oversight in the development of an organization-wide technology strategy which supports academic and research demands, and address the needs of core administrative functions.
• Ensures proactive responses to changes in available systems and processes, allowing the institution to derive maximum benefit from its investment in information and communication technologies.
• Establishes liaisons with national security services and private service providers to augment the University’s internal security arrangements, and to support criminal investigations and crime prevention activities.
• Oversees overarching strategies for stakeholder engagement, and for development and delivery of University programmes which provide social, recreational, cultural and out-of-classroom learning opportunities for targeted communities.
• Facilitates relationships with stakeholder networks, interest groups, community and non-governmental organizations,  local   and   central   government   representatives   to   allow   for   the development and implementation of joint projects which benefit the university community and respective communities.
• Supervises, coaches and mentors subordinate staff and implements the University’s performance management system accordingly.
• Other duties as delegated by the President;

QUALIFICATIONS AND EXPERIENCE:

• Professional certification in Accountancy or Finance, and ten (10) years’ experience in overseeing finance and budgets in large organizations.
• Master’s degree or higher in management.
• Professional certification in Project Management will be considered an asset.
• Minimum fifteen (15) years of progressively complex and relevant leadership experience in higher education or an organization of comparable complexity.

COMPETENCIES/TRAITS:

• Ability to lead an integrated system of corporate and administrative functions in a large organisation or institution.
• Ability to formulate and articulate sound policies and demonstrated ability to identify, consult on, and resolve a wide range of issues with a clear sense of institutional needs and priorities.
• Ability to think strategically and communicate effectively.
• Ability to build alliances and collaborative working relationships with a wide range of individuals in a diverse community.
• Innovative, visionary leader with a clear, focused commitment to ensuring a conducive environment that supports the University’s academic mission.
• Collegial, approachable, and accessible leadership style.
• Superior organisational skills and the ability to manage competing demands.
• Highly ethical, trustworthy, and credible leader who is respectful of diverse views and opinions.

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DUTIES/ RESPONSIBILITIES:

• Brings to the attention of the Applications Administrator, any inconsistencies or errors observed in the data contained in the application and recommends solutions to ensure that the problems are resolved appropriately and timely;
• Develops/Maintains data integration points between the SIS and other business applications
• Ensures that Academic Regulations and Policies are interpreted and applied correctly and precisely in respect of reports generated from the SIS;
• Ensures maintenance of user access to the SIS for staff and students across UTT Campuses;
• Assists in providing appropriate training and orientation of users on the SIS;
• Works with the Applications Administrator, in consulting with appropriate academic staff and recommending solutions to problems encountered in the implementation or operation of the SIS;
• Facilitates responses to all approved requests for information from the SIS
• Develops, maintains, documents and improves business processes as it pertains to the use of the SIS
• Keeps up to date on technology being used in the functional area represented;
• Undertakes project work and performs other related duties as assigned.

QUALIFICATIONS AND EXPERIENCE:

• A minimum of a Bachelor’s Degree in Information Technology/Computer Science;
• Certification in Database Administration
• Minimum of two (2) years’ experience with Web Technologies (ASP. HTML, CSS, PHYTON)
• At least three (3) years’  experience working in the Registry Section of a tertiary education institution
• Significant training in the use of a specialized Student Information System (SIS) (Jenzabar EX would be an asset)
• Experience in the use of MS Word, Excel, Access and Tableau.
• A suitable combination of qualifications and experience along with a track record of performance

COMPETENCIES/TRAITS:

• Demonstrated interpersonal and teamwork skills, as well as the ability to use initiative and independent judgment to achieve assigned responsibilities.
• Excellent oral and written communications skills (Training and Presentation skills would be an asset)
• Excellent interpersonal skills
• Strong customer/service orientation
• Proficient in the use of MS Office Suite of programs
• Extensive knowledge of the University’s policies, procedures and processes
• Proven ability to maintain high levels of integrity, professionalism, fairness, and confidentiality in all aspects of job performance

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