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National Insurance Board Vacancy

SUPERVISOR RECORDS CENTRE

NATIONAL INSURANCE BOARD (NIB)

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DESCRIPTION

Responsible for first line management and administration of the Records Centre

 

Responsibilities

• To ensure the storage, backup, maintenance, reproduction, protection, disposition of records are in keeping with the Record Storage and Retention Policy
• To supervise staff daily
• To maintain retention schedules
• To meet with departmental heads/record owners to conduct review of retention schedule
• To provide training and guidance to end users
• To assist in policy development
• To develop procedures
• To ensure that general house-keeping is maintained
• To review requests and queries
• To conduct inventory management for all media
• To manage risk
• To ensure Information Communication Technology Continuity
• To complete performance appraisals
• To prepare and submit status/performance reports monthly and annually
• To assist in the preparation of department budget
• To perform any other related duties as assigned

Knowledge

• Knowledge of the computer and appropriate application software.
• Business Process Mapping and Process Reengineering
• Knowledge of the Provision of the NI Act and regulations.
• A clear understanding of the NIBTT’s vision, mission, core values and strategic objectives.
• Awareness of business policies and procedures.
• Knowledge of Social Security Principles.
• Knowledge of the Occupational Safety and Health Act (OSHA).

Qualifications and experience

• Diploma in Business Management/ Management Studies.
• Certificate in Records Management.
• Two (2) years experience in Records Management.
• Any suitable combination of qualifications and experience.

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