[wilmer1416]

Executive Assistant Kenson Group

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Executive Assistant Kenson Group

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Job Summary

• Researches, compiles and analyses data for CEO reports.

• Co-ordinates the planning and management of meetings, workshops and conferences for the department.

• Prepares complex correspondence, spreadsheets, reports and other documents.

• Determines the need for, and prepares the requisition, receipt, storage, distribution and maintenance of office supplies and equipment.

• Undertakes follow-up activities regarding the work program of the department and decisions taken at meetings.

• Performs Office management duties such as:

• Develop and maintain records management system for the department.

• Receive and distribute correspondence.

• Make travel arrangements for staff in the department.

• Compose and issue routine correspondence; prepare drafts of more complex correspondence for review by CEO.

• Assist in the preparation of timesheets and paysheets, prepares vouchers, invoices and requisitions.

• Attends to queries and ascertains the business of callers and visitors and guides them accordingly.

• Operates standard office equipment such as photocopiers, scanners, facsimile machines and binders.

Qualifications & Experience

• An Associate Degree Social Sciences/Management/Business or a related area.
• A minimum of five (5) years’ experience performing clerical/secretarial and administrative support duties including two (2) years for management personnel.
• Knowledge of records and information management techniques.
• Knowledge of Project Management and Human Resource Management principles, procedures and practices will be considered an asset.
• Ability to maintain confidentiality in all business matters
• Ability to communicate both orally and in writing.
• The ability to interact positively with members of the public.
• Proficiency in Microsoft Office Suite and ability to use the internet and other platforms for research

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