Ministry of Education Recruitment

Tagged: Coordinator, Corporate Communications, Deputy Director, DIRECTOR, Education Facilities Planning and Procurement, Education Research Specialist, Facilities Maintenance and Management, Financial Administrator, Funding and Grants Administration Division, Legal Officer II, MANAGER, Ministry of Education, Ministry of Education Recruitment, Senior Investigating Officer, Senior Legal Officer, Substitute Teacher, Technical Coordinator

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October 30, 2019 at 9:50 pm #647745

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Ministry of Education Recruitment

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Substitute Teacher

Who Can Apply?

Persons who have obtained their Certificate, Diploma, Associate Degree, Bachelor’s, or Master’s in the area of subject specialty from a recognized and accredited University.
Persons who have been interviewed for Primary and Secondary School Teaching.
Person who were previously employed as a substitute Teacher
Retired Primary and Secondary school Teachers

All applications for the post of Substitute Teacher shall be submitted via the Ministry of Education website http://sts.moe.gov.tt.

In order to teach as a Substitute Teacher at a primary or secondary school in Trinidad and Tobago, a person must first create an account through the Substitute Teacher On-line Management System. Once an account is created, the person can then apply for employment as a primary or secondary-level Substitute Teacher for any Primary or Secondary school. The qualification (e.g., Certificate, Diploma, Associates Degree, Bachelor’s, or Master’s,) determines the level at which the Substitute Teacher will be assessed to teach.

Senior Legal Officer

JOB SUMMARY

The incumbent is required to supervise junior legal officers performing legal work in the Legal Services Division of the Ministry. Duties include appearing in court, providing legal advice and opinions and drafting legal documents on the more complex legal matters involving the Ministry. The incumbent also assists in planning, organising and preparing the work programme of the Division.

KEY DUTIES AND RESPONSIBILITIES

Supervises junior legal officers and other staff providing legal support work.
Assigns and reviews the work of junior legal officers while providing training, advice, guidance and direction on legal matters.
Plans, organises and prepares the work programme of the Legal Services Division.
Represents the Ministry in court and before other tribunals on the more complex legal matters.
Drafts the more complex legal documents including contracts, leases, and agreements.
Reviews systems, policies and procedures and makes appropriate recommendations to improve productivity and quality service.
Confers with relevant official of Ministries and attends meetings to give professional legal advice.
Prepares and /or reviews legal opinions.
Reviews legal/court documents for completeness and accuracy.
Advises on the more complex legal issues related to the administration, interpretation and enforcement of laws pertaining to the operations of the Ministry.
Participates in or supervises the preparation of instructions for submission to state central legal agencies on legal matters involving the state.
Participates in or supervises court case preparation work such as interviewing witnesses, taking depositions and preparing pre-trial briefs and preparing draft pleadings for filing.
Supervises the conduct of research and analysis on legal matters pertinent to the Ministry’s operations.

Participates in and/or supervises the review of existing legislation, rules, and regulations pertaining to the Ministry and recommends/formulates appropriate amendments.
Reviews systems and procedures and recommends or devises strategies/ mechanisms to improve the effectiveness of legal services delivery.
Leads or participates in negotiations/consultations with external/internal parties.
Prepares Cabinet/Ministerial Notes, memoranda, letters, and other documents on legal matters.
Represents the Ministry on committees and in meetings and other fora.
Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

Considerable knowledge of the Laws of Trinidad and Tobago.
Considerable knowledge of legal principles and practices.
Considerable knowledge of the laws and regulations pertinent to the operations of the Ministry.
Considerable knowledge of legal drafting principles and practices.
Considerable knowledge of legal research skills and techniques.
Considerable knowledge of court procedures and practices and of rules of evidence.
Proficiency in the use of Microsoft Office Suite.
Skill in the use of personal computers.
Skill in drafting legal documents/instruments.
Skill in negotiation, mediation and arbitration.
Ability to use e-Government technology platforms.
Ability to use the internet for research purposes.
Ability to supervise legal officers performing professional legal work.
Ability to analyse and interpret laws and regulations.
Ability to present and explain statements of facts and the law, and to argue clearly and logically, orally and in writing.
Ability to maintain confidentiality.
Ability to establish and maintain effective working relationships with fellow employees and members of the public.

QUALIFICATIONS & EXPERIENCE

Minimum of eight (8) years’ experience as a practicing Attorney at law.
Bachelor of Law Degree from a recognised institution.
Legal Education Certificate or equivalent from a recognised institution.
Admission to practice law in Trinidad and Tobago.

Legal Officer II

JOB SUMMARY:

The incumbent is required to perform professional legal work in the Legal Services Division of the Ministry. Duties include appearing in court, providing legal advice and opinions, and drafting legal documents on matters involving the Ministry.

KEY DUTIES AND RESPONSIBILITIES:

Represents the Ministry in court and before tribunals.
Advises on legal issues relating to the administration, interpretation and enforcement of laws relative to the Ministry’s operations.
Drafts complex legal documents including contracts, leases and agreements.

Provides legal opinions and briefs in respect of complex legal issues.
Prepares instructions for submission to state central legal agencies on legal matters involving the state.
Performs court cases preparation work such as interviewing witnesses, taking depositions and preparing pre-trial.
Briefs and draft pleadings for filing.
Assists in planning, directing, coordinating and formulating legal policies and programmes of the Ministry.
Conducts research and analysis, and reports on legal matters pertinent to the Ministry’s operation.
Conducts or participates in negotiations/consultations with external/internal parties.
Participates in or conducts the review of existing legislation, rules and regulations related to the Ministry and recommends/drafts appropriate amendments.
Represents the Ministry on committees and meetings and other fora.
Prepares Cabinet Notes, memoranda, letters and other documents on legal matters.
Performs other duties as required.

REQUIRED SKILLS, KNOWLEDGE AND COMPETENCIES: –

SKILLS

Considerable knowledge of the Laws of Trinidad and Tobago.
Knowledge of legal principles and practices.
Knowledge of the laws and regulations pertinent to the Ministry’s operations.
Knowledge of legal drafting principles and practices.
Knowledge of legal research skills and techniques.
Knowledge of the court procedures and practices and of rules of evidence.

KNOWLEDGE

Proficiency in the use of Microsoft Office Suite.
Skill in the use of personal computers.
Skill in drafting legal documents/instruments.
Skill in negotiation and mediation.
Ability to use e-Government technology platforms.
Ability to use the internet for research purposes.
Ability to analyse and interpret laws and legal issues.
Ability to present and explain statements of fact and the law, and to argue clearly and logically, orally and in writing.
Ability to maintain confidentiality.
Ability to establish and maintain effective working relationships with fellow employees and members of the public

QUALIFICATIONS AND EXPEREINCE:

Minimum of four (4) years’ experience as a practicing Attorney at law.
Bachelor of Law Degree from a recognised institution.
Legal Education Certificate or equivalent from a recognised institution.
Admission to practice law in Trinidad and Tobago.

Director, Education Facilities Planning and Procurement

JOB SUMMARY:

Directs the affairs of the Education Facilities Planning and Procurement Division in order to achieve the strategic objectives of the Ministry.

REPORTS TO: DEPUTY PERMANENT SECRETARY

KEY DUTIES AND RESPONSIBILITIES:

Plans, develops and executes annual programs of the Educational Facilities Planning and Procurement Division.
Establishes, directs and maintains appropriate systems for monitoring and evaluation all projects under the purview of the Education Facilities Planning and Procurement Division versus agreed measurements of effectiveness.
Ensures that all education /training institutions under the Ministry’s purview are structurally sound and designed to facilitate delivery of the relevant curriculum and a positive learning experience to benefit all pertinent service users.
Ensures alignment of the Division within the Government Policy Framework to:
Implement a comprehensive, efficient, targeted, timely and sustainable school maintenance programme to cope with the ageing school infrastructure, utilizing Local Government Bodies and or Authorized State Enterprises to implement works, where feasible.
Replace all schools that has passed its design life with new modern buildings and facilities and construct new schools in areas where they are most needed.
Plans, monitors and evaluates the implementation of projects and programmes under the Ministry’s school construction programmes, ensuring accountability and transparency.
Provides advice to the Permanent Secretary and Ministry of Education Executives on Projects that are being managed.
Maintains effective relationship with Local Government Bodies and or Authorized State Enterprises to facilitate the achievement of the Ministry’s plans and objectives to ensure the completeness of projects on time and within scope and budget.
Provides guidance and direction to technical and administrative staff of the Education Facilities Planning and Procurement Division.
Reports to the Executive Team on the achievements and activities of the Education Facilities Planning and Procurement Division and attends meetings as may be required.
Ensures the implementation of Executive and Cabinet decisions.
Approves operating expenditure within defined limits and reports to such expenditure.
Develops and maintains professional and productive relationships with other related organizations and statutory bodies to advance the business of the Ministry.

QUALIFICATIONS AND EXPERIENCE:

Post-graduate Degree in Business Administration, Business Management or Project Management with a first degree in a related discipline or an equivalent combination of education and experience within or related to the organization’s business.
Minimum of ten (10) years’ experience in a senior executive position with at least five (5) years in a facilities/construction management position.
Experience at an executive or related management level in the Public or Private Sector environment will be an asset.

KEY COMPETENCIES:

Strong knowledge and understanding of financial management, project management and accountability.
Strong knowledge of facilities management.
Strong knowledge and understanding of construction management/methods.
Demonstrated knowledge of the Government’s policies, procedures and relevant legislation.
Knowledge of Project Management.
Knowledge of the Occupation Health and Safety Regulations.
Strong executive management and leadership skills with the ability to foster and promote the ethos of the Ministry.
Excellent communication skill both orally and written.
Strong analytical ability and relationship building skills.
Strong strategic and business planning skills.

Coordinator, Facilities Maintenance and Management

JOB SUMMARY:

Supervises, coordinates and directs the Facilities Maintenance and Management programme of work in the schools and districts.

KEY DUTIES AND RESPONSIBILITIES: –

Ensures that the affairs of the Facilities Maintenance Programme are conducted in accordance with the financial and other regulations.
Oversees the proper coordination and management of projects throughout the entire project life cycle.
Resolves problems in relation to the facilities maintenance-related projects to ensure effective and efficient use of resources and timely implementation.
Reviews and assesses the performance of work carried out by the contractors/consultants and prepares reports for submission to the executive.
Develops effective channels of communication for obtaining feedback from all stakeholders on proper maintenance and management of the Ministry’s facilities.
Develops a monitoring and evaluation plan on the Facilities Maintenance and Management process.
Organizes and coordinates briefing sessions with representatives of the Ministry of Education.

QUALIFICATIONS AND EXPERIENCE:

Bachelor’s Degree in Education Administration or Engineering.
Post Graduate training in Facilities Management/Project Management.
Ability to develop and implement monitoring and evaluation mechanisms for the execution of Facilities Management Programmes.
Five (5) to ten (10) years’ experience in coordinating/overseeing large scale project activities.
Knowledge of the education system in Trinidad and Tobago will be an asset.
Excellent negotiation, communication (both orally and written) and interpersonal skills will be necessary.

Technical Coordinator

JOB SUMMARY:

Responsible for the development, implementation and monitoring of the land acquisition, school construction, repair and maintenance portfolio.

REPORTS TO: DIRECTOR

KEY DUTIES AND RESPONSIBILITIES:

Assists with the implementing of the annual planned programme of construction, maintenance and repair of schools to ensure delivery of the programmes on time and within budget.
Liaises with relevant Ministries and Departments of government in respect of cadastral, topographical, soil and site surveys and agencies responsible for removal of encumbrances from project sites.
Makes recommendations related to building structure construction methods and selection of materials to achieve the required standards.
Obtains all necessary information to enable the preparation of briefs for projects and provide same to consultants and specialists.
Administers all contracts entered into with consultants, specialists and suppliers to ensure completeness of projects and adherence with terms and conditions.
Inspects and monitors works as required to ensure conformity with approved plans, variation orders and fund allocation.
Ensures that works are completed on schedule and meet established performance standards.
Ensures the maintenance of financial accounts and records.
Prepares interim evaluation, periodic progress reports and financial reports.
Arranges for the commissioning of new facilities.

QUALIFICATIONS AND EXPERIENCE:

B.Sc. Civil Engineering or architecture.
Post Graduate qualifications in Public Administration/Management or Project Management/Business Administration from a recognized institution.
Minimum of twelve (12) years’ experience as a senior manager.
Experience in Education facilities planning, finance, maintenance, curriculum, institutional strengthening, negotiation skills, school construction and maintenance works.
Experience in working with international funding agencies such as the World Bank, CDB, EEC and IDB will be an asset.

Manager, Corporate Communications

JOB SUMMARY:

This incumbent is required to develop, implement, direct and evaluate the Ministry’s marketing and communications strategies and programmes including public relations, media relations, web site content and the Ministry’s image programme. Duties include planning, organising, directing and coordinating the work of staff engaged in the performance of related activities. Duties also include using communications as a vital component of the overall change management programme in support of the Ministry’s initiatives amongst internal stakeholders and to inform clients, employees and the general public of initiatives and policies of the Government and the Ministry.

KEY DUTIES AND RESPONSIBILITIES:

Plans, organises, directs and coordinates the work of staff engaged in the provision of Corporate Communications services in the Ministry.
Designs, organises and implements a creative and effective Communications Strategy including content management for the Ministry’s website and ensuring that it is adequately integrated into the Ministry’s Operations.
Prepares complex and sensitive briefs, media releases, advertisements and presentations.
Reviews speeches to be delivered by the Minister.
Spearheads the development and implementation of media relations strategy to ensure proactive and positive media coverage of the Ministry’s activities and to minimise negative media reports.
Facilitates workforce effectiveness by setting the standard for monitoring the performance of staff supervised.
Directs and participates in the preparation of the budgetary estimates of the Corporate Communications Division and ensures that expenditure is in accordance with financial guidelines.
Provides strategic advice to members of the Ministry’s Executive, Senior Management Teams and Business Unit Managers to build and protect the corporate brand name and image of the Ministry.

Defines and manages all aspects of strategic communications, brand management, reputation management and relationship management for the Ministry.
Directs the conduct of research activities to evaluate the effectiveness and efficiency of Corporate Communications and client services provided and recommends necessary changes.
Prepares the required inputs for the Ministry’s Annual Report and other reports required by other agencies.
Formulates policies, procedures, systems and guidelines that support the Corporate Communications function in the Ministry and ensures compliance.
Oversees the budgeting, planning, direction, coordination, implementation and evaluation of major events and programmes in the Ministry and ensures successful execution.
Directs and co-ordinates staff engaged in the performance of protocol duties for the Ministry in accordance with established standards to ensure appropriate etiquette is used in interactions with individuals such as dignitaries and officials.
Advises on the development and implementation of corporate advertising strategies, programmes and action plans adopted by the Ministry.
Directs and coordinates the process for monitoring national, regional and international news and provides the Executive with media summaries as detailed in the delivery schedule.
Performs other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:-

Extensive knowledge of media issues, social marketing theory and practice and communications strategies. Extensive knowledge of marketing, public relations, advertising, promotion and other marketing communication methods. Extensive knowledge of current theories and practices in communications research, planning and strategy, and the role of the mass media. Knowledge of the Constitution of the Republic of Trinidad and Tobago. Extensive knowledge of desktop publishing, new web and social media such as Facebook and Twitter. Considerable knowledge of the organisational structure of the Government of Trinidad and Tobago. Considerable knowledge of protocol procedures. Knowledge of Public Administration.

Proficiency in the use of Microsoft Office Suite desktop publishing and communications technologies such as web applications, design/illustration software and/or databases. Skill in writing and editing, including a strong command of English. Skill in conducting research and in conceptual and analytical thinking. Ability to use e-Government technology platforms. Ability to use the internet for research purposes. Ability to plan, organise, lead and co-ordinate the work of professional and other support staff performing corporate communications duties. Ability to develop effective and engaging branded events that will achieve the Ministry’s goals and objectives. Ability to problem solve and work independently in a changing and multi-tasking environment with numerous deadlines. Ability to establish and maintain effective working relationships with internal and external partners. Excellent oral, written and interpersonal skills.

QUALIFICATIONS AND EXPERIENCE:

Eight (8) years’ experience in the field of Corporate Communications or Public Relations or Media Relations and Advertising.
Training as evidenced by a recognised University Degree in Communications Studies or a post graduate Diploma in a related field.

Director, Funding and Grants Administration Division

JOB SUMMARY:

The incumbent will report to the Permanent Secretary and will be required to operate at a strategic level in the development and formulation of appropriate objectives, plans, policies and procedures for the achievement of the agency’s mission and vision with respect to the Government Assistance for Tuition Expenses Programme.

KEY DUTIES AND RESPONSIBILITIES:

Develops, prepares, implements and maintains policy guidelines for the operation of government’s financial support systems for tertiary education: GATE, HELP, SRLF & USGLF
Provides leadership and manages a team of professionals/ sub professionals to ensure the overall efficient operations of the Division
Provides advice to the Minister and Permanent Secretary on matters relating to the tertiary level sector and environment; and on matters pertaining to the Ministry’s financial support systems for tertiary education

Identifies performance indicators and monitors performance in all the relevant areas
Advises on viability strategies involving public/private sector ventures
Is responsible for maintaining a high level of confidence in the Ministry’s flagship products GATE and HELP; and prepares reports on matters pertaining to the management of funding arrangements for the tertiary education sector
Formulates and implements strategies relating to the development, operations and maintenance of the Ministry’s GATE client base
Serves as Chairperson of the Credit Committee
Scans the environment to identify new programmes/mechanisms that will assist the Ministry in achieving its goals and objectives with respect to growth, of the participation rate in tertiary education
Represents the Ministry at fora requiring in-depth knowledge of the Ministry’s tertiary education outreach and proposals
Performs any other related duties as determined by the Minister and Permanent Secretary

KNOWLEDGE, SKILLS AND ABILITIES: –

Practical knowledge of human resource development/management
Excellent interpersonal and communication skills
Should possess strong leadership qualities
Ability to network with all relevant stakeholders
Ability to disseminate information in a timely manner

QUALIFICATIONS AND EXPERIENCE:

Postgraduate degree in business Administration or Education
Relevant specialized training and /or experience in some aspect of Public Sector Management.
Ten (10) years’ experience in a similar or related job, five (5) or more of which should be at senior management level.
Extensive experience in strategic planning processes and functions with an appreciation of Public Sector Management issues.
Any other equivalent combination of qualifications, training and experience.

Deputy Director, Funding and Grants Administration Division

JOB SUMMARY:

The incumbent will report to the Director and will be required to assist in the administration and implementation of plans, policies and procedures of the Funding and Grants Administration Division (FGAD) with respect to the Government Assistance for Tuition Expenses (GATE) programme and the Higher Education Loan Programme (HELP).

KEY DUTIES AND RESPONSIBILITIES:

Assist in the management of Administration/Human Resource Issues to ensure overall efficient operation of the Division.
Advises the Director on matters pertaining to GATE and HELP
Advises on the formulation and implementation of strategies relating to developmental and operational issues in relation to the Ministry of Education’s relations with the GATE client base.
Have on-going oversight of Tertiary Level Institutions (TLI) as it relates to compliance with the TLI agreement. This involves the monitoring of the liaison officers of all the private TLIs.
Assists in the preparation of Cabinet/Ministerial Notes
Advises on viability strategies involving public/private sector ventures.
Assists and advises the Director on matters relating to the tertiary level sector and environment.
Scans the environment to identify new programmes/mechanisms that will assist the Ministry in achieving its goals and objectives with respect to growth in the participation rate in tertiary education.
Represents the Director at meetings.
Assist in the enabling of the security and maintenance of the building facilities
Performs any other related duties as required

KNOWLEDGE, SKILLS AND ABILITIES: –

Knowledge of the educational (Tertiary and/or TVET) training
Effective verbal and written communication skills as it pertains to dealing with senior financial and administrative executives in the private and public sector.

QUALIFICATIONS AND EXPERIENCE:

Degree in Business Administration/Management
Five (5) years’ experience in a similar or related job
Two (2) years practical experience in the management and supervision of cadre of senior staff
Relevant specialized training and/or experience in some aspect of Public Sector Management
Extensive experience in the preparation of ministerial and cabinet notes.

Senior Investigating Officer

JOB SUMMARY:

The Incumbent has responsibility for the management of all activities of an operational unit within the Funding and Grants Administration Division (FGAD), relating to its key programme, namely the Government Assistance for Tuition Expenses (GATE) and the Higher Education Loan Programme (HELP).

KEY DUTIES AND RESPONSIBILITIES:

Manages, Plans and Coordinates activities related to activities within the unit.
Ensures compliance by the applicants and institutions with policy guidelines and agreements of the Gate and the HELP programmes.
Advises applicants and institutions on issues relating to GATE and HELP.
Visits institutions on a monthly basis to ensure compliance with policies and agreements.
Evaluates processes to assist the Director in managing the relationship between FGAD and stakeholders ensuring effective and efficient delivery of all programmes.
Generates final reports that will lead to informed decision making with issues related to funding.
Develops new policies or improves and enhances the existing policy to meet the changing needs of the organization.
Collaborates with other heads of the units within the FGAD to ensure overall efficient operations.
Reviews policies, laws, rules, regulations, procedures and programmes related to fulfilling contractual obligations.
Interviews students and reviews letters from applicants to resolve issues relating to GATE and HELP.
Liaises with commercial banks and trustee.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of tertiary education sector.
Knowledge of Government’s policy and procedures for tertiary education.
Knowledge of investigative methodology, its principles and techniques.
Proficient in the use of Microsoft Office Suite and the Internet.
Strong skills in the development of policy.
Strong analytical skills.
Effective communications skills.
Ability to use initiate and to find solutions for work related issues.
Ability to establish and maintain effective working relationships.
Ability to lead and work as part of a team.

QUALIFICATIONS AND EXPERIENCE:

Minimum of four (4) years’ experience performing Public Administration or Management duties.
Training as evidenced by the possession of a Degree in Public Administration

A Social Sciences from a recognized University.
Five (5) to eight (8) years supervisory experience.
Five (5) to eight (8) years knowledge of tertiary education sector.

Financial Administrator

JOB SUMMARY:

The Financial Administrator reports to the Director, Funding and Grants Administration Division (FGAD). The incumbent manages the financial function of the Funding and Grants Administration Division.

KEY DUTIES AND RESPONSIBILITIES:

Oversees the implementation of policy and guidelines for the operation of Government Assistance for Tuition Expenses Programme (GATE), Higher Education Loan Programme HELP, Student Revolving Loan Fund (SRLF) and University Student Guarantee Loan Fund (USGLF).
Identifies performance indicators and monitors performance in all the relevant areas.
Advises on the implementation of FGAD financing, auditing and operating policies.
Approves GATE applications for submission to the Ministry of Finance.
Oversees the process of the preparation of requests for the disbursement of GATE funds to the Tertiary Level Institutions (TLIs).
Liaises with the TLIs with respect to the implementation of FGAD’s policies and procedures.
Advises on viability strategies involving public/private sector ventures.
Advises on financial management and departmental Human Resource issues.
Prepares annual accounts for the Ministry of Finance with respect to the GATE fund.
Member of the Credit Committee which processes the approval of HELP loans.
Monitors the repayment of Loans for HELP, SRLF and USGLF.
Develops budget proposals for the Division.
Prepares financial and other reports as necessary.
Approves all payments to TLIs
Performs any other duties identified by the Director, Funding and Grants Administration Division.

KNOWLEDGE, SKILLS AND ABILITIES: –

Knowledge of Government’s administrative and accounting processes and procedures within Ministries.
Private sector experience at managerial level.
Effective written and verbal communication skills.
Computer literate: Knowledge of Microsoft Office, Accounting software, etc.

QUALIFICATIONS AND EXPERIENCE:

Professional Qualification: CIMA/ ACCA qualified.
Experience in policy/systems formulation and implementation.
Ten (10) years financial management experience.

Education Research Specialist

JOB SUMMARY:

The Education Research Specialist reports to the Director, Funding and Grants Administration Division. The incumbent conducts research and feasibility studies into various aspects of educational financing and investment mechanisms for tertiary education.

KEY DUTIES AND RESPONSIBILITIES:

Conducts research into various factors affecting implementation of Government’s financial assistance programmes for tertiary education.
Designs and conducts surveys to assist in educational planning.
Formulates methods and formats for the compilation of educational statistical data and assists in the analysis of the information.
Conducts investigations and feasibility studies into the various aspects of educational funding and investment mechanisms.
Analyses data collected to determine best practices.
Prepares reports based on surveys and investigations.
Examines policies, laws, rules, regulations, procedures and programmes related to fulfilling contractual obligations.
Drafts correspondence and assists in preparing draft reports on the performance of the Division.
Performs other related duties assigned by the Director, Funding and Grants Administration Division.

KNOWLEDGE, SKILLS AND ABILITIES: –

A high level of oral, writing and analytical skills
Knowledge of Public Sector issues
Knowledge of Microsoft Office Suite

QUALIFICATIONS AND EXPERIENCE:

A Bachelor’s degree in Social Sciences from a recognized University

A minimum of four (4) years in the field of Education including experience in Educational Planning and Research or Educational Administration

Senior Information Systems Specialist

JOB SUMMARY:

The incumbent is required to perform specialized technical design, development, testing and implementation duties for specified information systems software of the Ministry/Department. Duties include: identification of the information needs of the Ministry/Department; facilitation of the requirements development process; selection and configuration or design and development of software and related solutions to meet these needs; testing and commissioning of the software solutions; and supervision of other ICT professionals. Depending on work assignment, the incumbent will be required to perform these duties for one of the following categories of software application solutions: a) the business information systems of the Ministry/Department such as finance, payroll and human resource management; b) the Ministry/Department-specific information systems; c) any defined combination of business and Ministry/Department-specific information systems.

KEY DUTIES AND RESPONSIBILITIES:

Enables compliance with Government’s policies and procedures, and established best practices around the use of information; and identifies the risks involved in the use of such information.
Conducts security risk and vulnerability assessments for the Ministry/Department’s application software; applies the required physical, procedural and technical controls to ensure confidentiality, integrity and availability; and investigates and remedies related security incidents.
Validates and analyses data and information from internal and external sources, and applies appropriate analytical techniques to meet the reporting needs of the Ministry/Department and its information users.
Maintains an in-depth knowledge of the design, development, operations and management of information systems and products; provides expert advice regarding their selection and application, and supervises other technical specialists.
Analyses business processes and identifies alternative approaches to performing business activities, such as automation; assesses feasibility of these approaches, and identifies the required changes to the Ministry/Department’s business processes.
Enables compliance with Government’s policies and procedures, and established best practices around the use of information; and identifies the risks involved in the use of such information.
Conducts security risk and vulnerability assessments for the Ministry/Department’s application software; applies the required physical, procedural and technical controls to ensure confidentiality, integrity and availability; and investigates and remedies related security incidents.
Validates and analyses data and information from internal and external sources, and applies appropriate analytical techniques to meet the reporting needs of the Ministry/Department and its information users.
Maintains an in-depth knowledge of the design, development, operations and management of information systems and products; provides expert advice regarding their selection and application, and supervises other technical specialists.
Analyses business processes and identifies alternative approaches to performing business activities, such as automation; assesses feasibility of these approaches, and identifies the required changes to the Ministry/Department’s business processes.
Develops business models, plans, and requirements to meet the needs of the Ministry/Department; and specifies business processes which drive improvements in the information systems and related data management within the Ministry/Department.
Investigates and reports on hazards and potential risk events arising from the use of the information systems of the Ministry/Department.
Maintains an awareness of the opportunities provided by new information systems technology, tools and techniques and advises on their relevance, applicability and potential value to the Ministry/Department.
Provides inputs to the service continuity planning process for the Ministry/Department’s information systems and implements the resulting plans.
Manages the Ministry/Department’s information systems development and implementation or selection and configuration projects, including the identification and mitigation of project risk, ensuring quality in delivery and effective utilisation of resources.
Investigates analyses and specifies the requirements for improving the business processes and systems of the Ministry/Department, including the preparation of feasibility studies and business cases.
Guides the scoping, analysis and prioritisation of change initiatives and the definition of the related business requirements to enable the development or selection of the required software solutions of the Ministry/Department.
Prepares, customises and delivers learning activities including training and sensitisation, on the information systems of the Ministry/Department to a variety of users and stakeholders.
Contributes to the design of information systems of the Ministry/Department, consistent with defined standards and best practices, and within the constraints of cost, security and efficiency.
Designs, develops, tests, corrects and documents information systems as part of the overall application development, configuration and maintenance process in accordance with agreed standards and specifications.
Assists with the planning and execution of the system and acceptance testing of new or amended information systems, particularly for areas of technical specialisation.
Assesses, analyses, develops, documents and implements changes to the information systems of the Ministry/Department based on requests for change from users and other internal or external stakeholders.
Assists with the planning and implementation of software releases, including risk assessment and stakeholder coordination, particularly for areas of technical specialisation.
Utilises agreed quality standards to review information systems development and implementation processes.
Supervises professional and technical staff engaged in performing duties related to particular specialisation.
Performs other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

Considerable knowledge in the specification, selection, development, testing and commissioning of information systems.
Knowledge of the tools and techniques required for the management and control of ICT within a large government based or business organisation.
Knowledge of project management tools and techniques.
Knowledge of relevant Public Service rules and regulations, instructions and procedures
Ability to supervise professional, technical and support staff.
Ability to think creatively and to implement information system solutions.
Ability to manage information systems development projects.
Ability to communicate effectively both orally and in writing.
Ability to promote teamwork.
Ability to establish and maintain effective working relationships with colleagues and internal stakeholders.
Ability to interact positively with members of the public and external stakeholders.

QUALIFICATIONS AND EXPERIENCE:

Minimum of five (5) years’ experience performing at a professional/technical level, including at least two (2) years’ experience in the design and development of information systems, preferably within the public sector.
Training as evidenced by the possession of a recognized Bachelor’s Degree in Computer Science, Computer Information Systems, Information Systems Management, Computer Engineering or a related area.

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Ministry of Education Recruitment

Ministry of Education Recruitment

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